Award

Provision of an Events Management Platform

DEPARTMENT FOR INTERNATIONAL TRADE

This public procurement record has 2 releases in its history.

Award

29 Aug 2018 at 08:15

Award Notice
Tender

15 Jun 2018 at 10:52

Tender Notice
Summary of the contracting process

The Department for International Trade (DIT) is seeking an Events Management Platform to efficiently manage nearly 2,000 annual events. The procurement process, classified under "Miscellaneous networking software package," is currently in the Award stage, with the expected contract commencement date of 20th August 2018 and a duration of two years. The tender was initiated under the Accelerated Restricted procedure, reflecting the urgency due to changes in Government requirements. The initial tender period was open until 2nd July 2018, while additional stages were planned for early July. The procurement is taking place in London, United Kingdom, with a total contract value of approximately £215,000.

This opportunity presents a significant chance for businesses involved in software solutions, particularly those specialising in events management, cloud-based platforms, or networking software. Small and medium-sized enterprises (SMEs) are encouraged to compete, given the suitability indicators. Competitors should demonstrate experience in delivering similar platforms that enhance user engagement with events and manage data effectively, positioning themselves well to contribute to DIT's requirements for improved efficiency and visibility in event management.

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Notice Information

Notice Title

Provision of an Events Management Platform

Notice Description

The Department for International Trade's (DIT's) Events Team in the Marketing and Communications Directorate require an Events Management Platform to manage some of the nearly two thousand (2000) events that it produces or attends annually. DIT has a current events platform, however the contract is due to expire, and will no longer be used. The new platform needs to be a single, cloud-based platform that makes it easier for potential attendees to organically find out about DIT's events; improves the quality and completeness of events data; and increases the efficiency of events management. The Contract is expected to commence in August 2018, with a transition period of eight (8) weeks. The Service Commencement date of the new platform is currently estimated as 8.10.2018. Stage 1 is expected to be published on 15.6.2018. The deadline will be 2.7.2018. Stage 2 is expected to be published on 6.7.2018. The deadline will be 16.7.2018. The competition will be run via DIT's e-tendering portal ProContract, which any interested party must register for to participate from Stage 1 onwards. The reference to search for once registered is DN345136 Additional information: The Contract Notice published in OJEU is under the reference: 2018/S 112-255060 A PIN was also published under reference: 2018/S 108-246047 Any interested parties that would like to participate in the Stage 1 Clarification Question and Answer Teleconference on 19.06.2018 at 12:00hrs (GMT) should email the contact for this notice and request joining details. Stage 1 of the procurement is due to be published and open for submissions at 12:00hrs on Friday 15th June 2018

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6b44d408-2f57-4def-b20f-fcb4ed6a454b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c6bb750e-6e0e-4094-9050-2d0afb5a6fd5
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Accelerated Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48219000 - Miscellaneous networking software package

48220000 - Internet and intranet software package

48312000 - Electronic publishing software package

48330000 - Scheduling and productivity software package

48481000 - Sales or marketing software package

48500000 - Communication and multimedia software package

79952000 - Event services

Notice Value(s)

Tender Value
£215,000 £100K-£500K
Lots Value
Not specified
Awards Value
£214,998 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
29 Aug 20187 years ago
Submission Deadline
2 Jul 2018Expired
Future Notice Date
Not specified
Award Date
15 Aug 20187 years ago
Contract Period
19 Aug 2018 - 19 Aug 2020 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DEPARTMENT FOR INTERNATIONAL TRADE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 0TL
Post Town
Not specified
Country
Not specified
Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
TLI London
Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Supplier Information

Number of Suppliers
1
Supplier Name

AVENTRI (UK

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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