Planning

TfL Supplementary Works Approval Process

TRANSPORT FOR LONDON

This public procurement record has 1 release in its history.

Planning

13 Aug 2025 at 15:56

Market Engagement Notice
Summary of the contracting process

The current procurement process, titled "TfL Supplementary Works Approval Process," is spearheaded by Transport for London (TfL). The focus of this initiative, classified under industry category 72220000 for Systems and Technical Consultancy Services, is in the Planning stage. It aims to revolutionise the efficiency and customer experience of TfL's approval processes for supplementary works, which encompass tasks such as traffic management proposals and bus stop suspensions. This process covers operations within the United Kingdom, with key engagement concluding on 27 August 2025. Interested parties are invited to partake in the Market Sounding Questionnaire, with submissions required by midday on the same date. Although currently a non-competitive engagement, this might influence TfL’s future digital transformation strategies.

This procurement initiative provides an excellent opportunity for businesses specialising in digital solutions, systems consultancy, and software integration to contribute innovative ideas to a major public organisation. Companies, especially SMEs, offering off-the-shelf solutions that can streamline processes and integrate multiple business teams’ workflows, stand to benefit from engaging in this pre-procurement activity. Transport for London's emphasis on modernising its Supplementary Works Approval Process presents strategic opportunities for capable businesses to showcase their technological advancements and gain recognition in a critical public infrastructure sector.

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Notice Information

Notice Title

TfL Supplementary Works Approval Process

Notice Description

Transport for London's Innovation & Advisory team works with market innovators of all sizes to help solve some of the challenges TfL faces where there is a need for more innovative approaches. Rather than prescribing solutions, we look to the market for creative, resourceful and novel ways of applying existing technologies to deliver better, quicker or more efficient outcomes. Transport for London (TfL) is seeking market feedback on potential solutions to improve the efficiency and customer experience of its Supplementary Works Approval processes. These processes include, but are not limited to, traffic management proposals, traffic orders, bus stop suspensions, and traffic signal switch-outs, which are required before a roadworks permit can be issued. The purpose of this Market Sounding Questionnaire (MSQ) is to explore the availability of off-the-shelf solutions that can: Consolidate multiple supplementary approval processes into a single coherent application or portal. Integrate workflows across multiple TfL business teams. Provide applicants with a clear, real-time view of all required approvals and their status. Use traffic management logic and network assignment techniques to identify which approvals are needed and which parts of the road or bus network may be affected. This MSQ is not part of a formal procurement process and does not constitute a call for competition. Responses will inform TfL's future strategy for network management and digital transformation. Interested respondents are required to email Innovation@tfl.gov.uk to request the Market Sounding Questionnaire for the TfL Supplementary Works Approval Process. Completed responses must be submitted by 12:00 (midday) on Wednesday 27 August 2025. Participation in this MSQ is not a prerequisite to, and will not prejudice, participation in any future competitive process. The information contained in this notice or in any communication made between TfL and any supplier in connection with this should not be relied upon as constituting a contract, agreement, or representation that any contract will be offered as a result of this MSQ. If TfL decides to progress with any procurement exercise, TfL will publish a separate contract notice. Additional information: Transport for London (TfL) is conducting a Market Sounding Questionnaire (MSQ) to explore off-the-shelf digital solutions that could improve the efficiency and customer experience of its Supplementary Works Approval processes. These include traffic management proposals, traffic orders, bus stop suspensions, and traffic signal switch-outs. Interested respondents are required to email Innovation@tfl.gov.uk to request the Market Sounding Questionnaire for completion. The deadline for submitting responses is 12:00 (midday) on Wednesday 27 August 2025. This is a pre-procurement activity and does not constitute a call for competition or a commitment to any future procurement process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6c74dfc9-3579-49bd-9bc0-0638125f87d3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a1460245-2416-4c0b-811a-ff3723ad747f
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72220000 - Systems and technical consultancy services

72221000 - Business analysis consultancy services

72222000 - Information systems or technology strategic review and planning services

72223000 - Information technology requirements review services

72224000 - Project management consultancy services

72225000 - System quality assurance assessment and review services

72226000 - System software acceptance testing consultancy services

72227000 - Software integration consultancy services

72228000 - Hardware integration consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Aug 20256 months ago
Submission Deadline
Not specified
Future Notice Date
27 Aug 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TRANSPORT FOR LONDON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E20 1JN
Post Town
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
Not specified
Local Authority
Newham
Electoral Ward
Stratford Olympic Park
Westminster Constituency
Stratford and Bow

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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