Award

Paganel Primary School -- Tender for Cleaning Services.

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

14 Aug 2017 at 12:46

Award Notice
Tender

18 Nov 2016 at 20:16

Tender Notice
Summary of the contracting process

The procurement process involves a tender for cleaning services at Paganel Primary School, situated in Selly Oak, Birmingham. Managed by The Litmus Partnership Ltd, this contract is classified under the industry category of office and school cleaning services. The contract commenced on 1 April 2017 for an initial period of three years, with an option to extend for an additional three years. The total estimated value of the contract is £310,000, and the tender period closed on 5 December 2016. The procurement method used is selective, following a restricted procedure.

This opportunity presents significant business growth prospects, particularly for cleaning service providers with experience in the educational sector. Companies operating in the Birmingham or Midlands area will find themselves well-positioned to effectively support this contract, given the requirement for operational flexibility and support throughout its duration. As the first time this market has been tested for cleaning services at the school, firms that can guarantee quality and compliance with health and safety standards will have a competitive advantage in the tendering process.

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Notice Information

Notice Title

Paganel Primary School -- Tender for Cleaning Services.

Notice Description

Paganel Primary School is situated in Selly Oak, South Birmingham, and currently has 375 children on roll. The School has a highly successful nursery and a Resource Base for 6 KS2 ASC pupils. Since September 2013 the School has been expanding year-on-year, and is expected to become a full two-form entry school by 2018. Our whole school target is: 'The Pursuit of Greatness' ~ this is underpinned by the core values of Respect, Enquire and Persevere The contract will commence on 1 April 2017 for an initial period of 3 years, with the opportunity to extend for a further period of 3 years at the discretion of the governing body. This is the first time the market has been tested for the cleaning service. his contract will be fixed price in nature with the successful contractor guaranteeing both the number of input hours to the contract and the quality of cleaning provision. We are seeking a suitably experienced contractor who has current experience of working within the primary or secondary school market place, ideally with a strong operational base within the Birmingham or Midlands area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when required moving forwards into this contract term. The scope of the contract covers all cleaning provision within the School buildings. The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the senior management team within the School on the contract performance. Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The School requirement shall be for 190 academic days, 5 inset days and 20 days periodic cleaning per annum. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the School. The School require that the tendered amount of hours are worked at all times and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave. The Contractor shall provide a comprehensive cleaning service to the Site so as to promote a clean, healthy and safe environment which presents a positive image to all users and visitors. The Site must at all times meet health, safety and environmental standards appropriate to the Site and its use and the successful Contractor must comply with the Client's health, safety and environmental policies and procedures. The Services must be provided so as not to interrupt the routine of the Site. (Further information is available within the PQQ Documentation). Additional information: Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/paganel_primary_school_cleaning_services The closing date for receipt of the Pre-Qualification Questionnaire is 5.12.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6c7f0a05-adca-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4148ae93-ca1f-4334-9a6b-4b3c2a0acd9c
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919000 - Office, school and office equipment cleaning services

Notice Value(s)

Tender Value
£310,000 £100K-£500K
Lots Value
Not specified
Awards Value
£144,387 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
14 Aug 20178 years ago
Submission Deadline
5 Dec 2016Expired
Future Notice Date
Not specified
Award Date
21 Feb 20179 years ago
Contract Period
27 Jun 2017 - 27 Jun 2020 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B29 5TG
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Weoley & Selly Oak
Westminster Constituency
Birmingham Northfield

Supplier Information

Number of Suppliers
1
Supplier Name

GENIE CLEANING SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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