Tender

Conference and Accommodation Management Computer Systems

THE UNIVERSITY OF CHICHESTER

This public procurement record has 1 release in its history.

Tender

28 Jul 2022 at 08:18

Tender Notice
Summary of the contracting process

The University of Chichester is currently conducting a tender for a new Conference and Accommodation Management Computer System. This procurement, classified under software package and information systems, is aimed at ensuring the software meets contemporary requirements and delivers value for money. The tender was published on 28th July 2022, and submissions are due by 31st August 2022. The contract is scheduled to commence on 1st January 2023 and will run until 31st July 2026. This open procurement process is designed to allow a competitive bidding environment.

This tender presents a significant opportunity for businesses specializing in software development, particularly those with experience in conference and accommodation management systems. Companies that can demonstrate robust solutions with a clear licensing model and the capability to provide effective training and support are encouraged to apply. The focus on efficiency and added value means that innovative and cost-effective solutions will be key to standing out in the bidding process, making it ideal for small and medium-sized enterprises looking to expand their market presence.

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Notice Information

Notice Title

Conference and Accommodation Management Computer Systems

Notice Description

The University of Chichester has been using its current Conference and Student Accommodation System (herein known as CASA) since 2011 and is now going out to tender to ensure that the software meets the current requirements of the University and also demonstrates to the Governing Body's Finance Committee that the University is getting value for money for the software. We requires therefore a robust Conference and Student Accommodation System with shared bedroom database (currently 1200 bedrooms, with a planned increase within the contract period to c1500) with a clear licensing model that enables cost effective expansion of the room stock, to service the needs of both Conference and Student Accommodation Offices together with their clients as they aim to increase the efficiency and use of the University's facilities. The system will also need to be able to provide web portals for both students and external clients to carry out tasks related to their bookings as required. The successful supplier will need to be able to fulfil the detailed requirements that are in the Requirements Document, achieve best value (efficient and cost effective) and demonstrate any added value of their system, which is over and above the minimum specification requirements. To install and configure the system and provide training to enable beneficial use no later than 28th February 2023

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6c98d612-47e7-4959-bd3a-be6131061089
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/839ca4cd-9a94-4336-b15f-dbc4f7920980
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

55 - Hotel, restaurant and retail trade services

70 - Real estate services

CPV Codes

48000000 - Software package and information systems

55000000 - Hotel, restaurant and retail trade services

70000000 - Real estate services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Jul 20223 years ago
Submission Deadline
31 Aug 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2023 - 31 Jul 2026 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE UNIVERSITY OF CHICHESTER
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHICHESTER
Postcode
PO19 6PE
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ27 West Sussex (South West)
Delivery Location
Not specified
Local Authority
Chichester
Electoral Ward
Chichester North
Westminster Constituency
Chichester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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