Award

Lawrence Sheriff School - Tender for Cleaning Services

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

10 Mar 2020 at 15:56

Award Notice
Tender

19 Jun 2019 at 13:35

Tender Notice
Summary of the contracting process

The procurement process is initiated by The Litmus Partnership Ltd for the provision of cleaning services at Lawrence Sheriff School located in Rugby, Warwickshire, England. The tender, titled "Lawrence Sheriff School - Tender for Cleaning Services," represents a significant opportunity within the education sector and falls under the industry classification of school cleaning services. This contract is currently in the Award stage, with the award decision published on 10th March 2020. The contract period is set to commence from 1st January 2020 and run through to 31st December 2024, with a potential extension of up to two additional years. The contract value is estimated at £600,000, with a closing date for bids that was previously set for 2nd August 2019.

This tender presents a promising opportunity for businesses in the cleaning services sector, particularly those that can deliver high-quality service levels combined with innovative cleaning methods and equipment. Small and medium-sized enterprises (SMEs) would be particularly well-suited to compete, given the nature and scale of the work involved, which requires effective management of cleaning operatives and maintaining rigorous cleanliness standards throughout the school facilities. The emphasis on proactive contract management and adherence to BICSc standards highlights the importance of both quality and efficiency in the delivery of these services.

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Notice Information

Notice Title

Lawrence Sheriff School - Tender for Cleaning Services

Notice Description

Lawrence Sheriff School is a predominantly boys' grammar School in Rugby, Warwickshire, England and like many other schools with a long tradition, Lawrence Sheriff has a collection of classrooms from different periods which have been added over the years. Over the past 15 years, a series of refurbishments, modifications and new facilities has completely modernised the School. The Griffin Centre, Sports Hall and Studio was opened in 1996 and is frequently used by local sports groups as well as the school community. The studio is fully equipped for drama, with excellent lighting and sound facilities, although full-scale drama productions tend mainly to be staged in Big School, where larger audiences can be accommodated. The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the school. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff. The basis and rationale that the client requires the successful contractor to operate to at all times, is being able to provide an environment that is fit for purpose and that the contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. The contract being tendered is for 3 years in duration from 1.1.2020 until 31.12.2022, with the option to extend the contract term for a further term of up to 2 years and will be fixed price in nature, with the contractor invoicing the client for 1-twelfth of the annual cost on a monthly basis. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. The value of the current cleaning contract is circa 120 000,00 GBP + VAT. At present 19 cleaning operatives (18 operatives on the evening shift and 3 operatives on the morning shift, 2 working both shifts) are employed to work between the hours of 7:00 - 9:00 and 15:30 - 17:30, Monday to Friday, with 1 operative working from 9:30 - 17:30, and 1 from 14:00 - 17:30. The contract supervisor undertakes non-cleaning duties, totalling 25 hours per week, which is included in the total of 237 hours per week. Full or partial area cleaning is required for 42 weeks. (Further information is provided in the SQ Document.) Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/lawrencesheriff/ The closing date for receipt of the Selection Questionnaire is 2.8.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6ca84a2f-a213-43d1-8157-36066ba43347
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6665298a-ef2c-4abc-83c5-ce208f6c267b
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£600,000 £500K-£1M
Lots Value
Not specified
Awards Value
£475,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
10 Mar 20205 years ago
Submission Deadline
2 Aug 2019Expired
Future Notice Date
Not specified
Award Date
2 Dec 20196 years ago
Contract Period
1 Jan 2020 - 31 Dec 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
RUGBY
Postcode
CV21 3AG
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
Not specified
Local Authority
Rugby
Electoral Ward
Eastlands
Westminster Constituency
Rugby

Supplier Information

Number of Suppliers
1
Supplier Name

ACCURO FM

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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