Award

The Provision of a Fundraising and Alumni Customer Relationship Management (CRM) Solution

UNIVERSITY OF SOUTHAMPTON

This public procurement record has 2 releases in its history.

Award

07 Jan 2022 at 14:45

Award Notice
Tender

21 Jul 2021 at 11:08

Tender Notice
Summary of the contracting process

The University of Southampton is currently in the award stage of a public procurement process titled "The Provision of a Fundraising and Alumni Customer Relationship Management (CRM) Solution." This procurement falls under the industry category of Customer Relation Management software package and is located in Southampton, England. The procurement method employed is an open procedure, with the tender having a contract period of up to ten years, consisting of an initial five-year term commencing on 2nd November 2021, potentially extendable for another five years. The estimated total contract value ranges from £1,400,000 to £2,000,000, excluding VAT, with key dates having included a tender submission deadline of 3rd September 2021 and an award date of 4th October 2021.

This tender presents significant opportunities for businesses specialising in customer relationship management solutions, particularly those with capabilities in fundraising, communication, event management, and data analytics. Small to medium-sized enterprises (SMEs) and voluntary and community sector enterprises (VCSEs) would be well-suited to compete, given the focus on tailoring a CRM system that processes UK gifts, engages alumni, and supports marketing campaigns. Engaging in this tender allows companies not only to establish a long-term relationship with a reputable institution but also to enhance their portfolio in the public sector, enabling further growth and exposure in the market.

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Notice Information

Notice Title

The Provision of a Fundraising and Alumni Customer Relationship Management (CRM) Solution

Notice Description

The University is seeking a Fundraising and Alumni CRM solution which enables fundraising, prospect research, communication, events, volunteering, reporting and data selection to harness the collective power of the alumni and supporter community to support the University's strategic objectives through philanthropy and engagement. The University is seeking a system to support in the following areas: Communications and Marketing Events Volunteering Fundraising (Regular Giving) Prospect Research and Management Memberships Legacy Online Portal Operations Income Processing, including Gift Aid, DD management, Pledges, Fundspending Reporting and Dashboards System Admin Of particular importance to the University is for the solution to have: The ability to process UK gifts including direct debits and gift aid declarations and claims The ability to manage constituent relationships or create activity based upon segments of constituents The ability to search, query and locate a variety of record types based upon various searchable fields within the database The ability to manage events The ability to manage marketing automations, communications and e-communications The ability to import to, export from or report on any field within the database Procurement Process This procurement process is being conducted as an Open procedure Contract Period: The University proposes to enter into a Contract for ten years - this will be the maximum contract period, including any potential extensions with the successful tenderer(s). This will comprise of an initial contract period of five years with an option to extend by a further five years subject to satisfactory performance and at the sole discretion of the University. Contract Value: The estimated value of the initial five year contract term is in the region of PS800,000 - PS1,200,000 GBP (excluding VAT). The estimated value of the five year extension period is PS600,000 - PS800,000 GBP (excluding VAT). It is estimated, therefore, that the total value of this contract will be between PS1,400,000 and PS2,000,000 GBP (excluding VAT). For the avoidance of doubt the budget is to cover all aspects of the delivery of the project including the design, initial installation, software licences (including those of third party products forming part of any bid package), consultancy, all expenses, training and the annual support maintenance charges, hosting, upgrades, patches and fixes throughout the contract term (including any potential extension period). Additional information: E-Tendering Portal: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/ universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. The University is not liable for any costs in the event of the cancellation of this procurement process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6ecc8439-5789-41b9-9a72-d0ac525ded69
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5c078211-6f3e-4df7-bc3b-a32f400f1a02
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48445000 - Customer Relation Management software package

Notice Value(s)

Tender Value
£2,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
£2,000,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
7 Jan 20224 years ago
Submission Deadline
3 Sep 2021Expired
Future Notice Date
Not specified
Award Date
3 Oct 20214 years ago
Contract Period
23 Dec 2021 - 22 Dec 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SOUTHAMPTON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO17 1BJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
Not specified
Local Authority
Southampton
Electoral Ward
Portswood
Westminster Constituency
Southampton Test

Supplier Information

Number of Suppliers
1
Supplier Name

BLACKBAUD EUROPE

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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