Tender

Business Travel Management Services 2025

UNIVERSITY OF SOUTHAMPTON

This public procurement record has 1 release in its history.

Tender

13 Jan 2025 at 13:34

Tender Notice
Summary of the contracting process

The University of Southampton is seeking a Travel Management Company (TMC) to handle the travel booking needs for a diverse range of stakeholders, encompassing air travel, rail travel, and accommodation booking for both domestic and international requirements. The procurement process, which is in the Tender stage, involves a contract estimated between £24,000,000 and £42,000,000, excluding VAT, and lasting up to 7 years and 4 months. Crucial deadlines include the end of the tender period on 24 February 2025, with the contract starting on 1 October 2025. The procurement falls under the industry category of Travel Management Services, and services are to be delivered primarily in the South East region of the United Kingdom.

This tender presents significant business growth opportunities for companies specialising in comprehensive travel management solutions. Firms with robust online booking platforms, smartphone applications, and UK-based call centres would be well-suited for this contract. The University, operating under its internal financial regulations rather than public procurement law, encourages open competition by advertising this tender transparently. Businesses capable of efficiently managing large-scale travel requirements and providing exceptional service to a broad client base would find this an excellent opportunity to expand their portfolio and secure long-term engagement with a prestigious educational institution.

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Notice Information

Notice Title

Business Travel Management Services 2025

Notice Description

The University requires a Travel Management Company (TMC) that is able to facilitate the travel booking needs for a large and diverse range of stakeholders, including but not limited to Air Travel, Rail Travel and Accommodation Booking, for Domestic and International travel requirements. The University requires a TMC with the provision to provide these services both online through a booking platform and smartphone based app, and offline through a UK based call-centre type model. The University has used the services of a TMC since October 2017. As the current TMC contract is ending in October 2025, the University is now seeking to re-contract for this service for up to a further 7 years. The contract will be effective upon signing. The estimated value of the contract is between PS24,000,000.00 and PS42,000,000.00 excluding VAT. This will be the maximum contract value for the full contract period including any extension periods. The University is conducting this procurement using a single-stage procedure for the purpose of procuring the services described in the Specification. The University proposes to enter into a Contract for up to 7-years and 4-months with the successful Supplier. PLEASE NOTE: The University of Southampton no longer meets the criteria of a 'body governed by public law' and is therefore not considered a contracting authority for the purposes of the Public Contracts Regulations 2015 (PCR 2015) and/or any replacement legislation. This procurement process is not regulated by UK (or EU) public procurement law. Where the University advertises contracts, through any public sector tender portal, it does so on a voluntary basis by way of transparency and to encourage open competition, but it is not required to comply with the procurement legislation. For the purpose of procuring the services described, the University is acting in accordance with its internal Financial Regulations and the procured detailed in the Invitation to Tender document set. How to obtain Tender Documents: Website: https://in-tendhost.co.uk/universityofsouthampton/aspx/Home The Tender documents can be accessed when logged into In-Tend by selecting 'View Details' on the relevant tender advert and clicking the 'Express Interest' tab. Once in the tender there are five tabs - 'Tenders', 'ITT', 'Correspondence', 'Clarifications' and 'History'. Select the 2nd tab ('ITT') where you will find useful information under 'Tender Details'. Continue to scroll down to the heading 'Tender Documents Received' where you will be able to view and download the documents. Please download all the documents and read very carefully. The return documents Tenderers must submit with their tender response are: File 6: Compliance and Selection Requirements File 7: Qualitative Response Requirements File 8: Commercial Response Requirements File 9: Additional Response Requirements Please note you are required to 'Opt In' before you can access the full tender document set.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6f633170-3c01-42e7-9abc-c38ef746ffaf
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/abc0bb76-e08e-4a41-ba12-751c9aa76067
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other - Open Procedure not subject to Public Contract Regulations
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63516000 - Travel management services

Notice Value(s)

Tender Value
£42,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Jan 20251 years ago
Submission Deadline
24 Feb 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Sep 2025 - 30 Sep 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SOUTHAMPTON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO17 1BJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
TLJ South East (England)
Local Authority
Southampton
Electoral Ward
Portswood
Westminster Constituency
Southampton Test

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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