Tender

Christmas Lights Tender 2023

TOTNES TOWN COUNCIL

This public procurement record has 1 release in its history.

Tender

16 Mar 2023 at 11:08

Tender Notice
Summary of the contracting process

The Totnes Town Council has initiated a tender process for the Christmas Lights Tender 2023. They are looking for a provider to manage the High Street Christmas Lights for a one-year period from December 2023 to January 2024. The contract covers storage, provision, installation, testing/maintenance, dismantling, and switching on of the lights and associated infrastructure. Interested parties must submit their proposals by midday on Tuesday 25th April 2023. The contract has a value of £35,000 and falls under the classification of maintenance services of public-lighting installations and traffic lights. The procurement method is an open procedure, and the contract period is from 23rd November 2023 to 15th January 2024.

This tender offers an opportunity for businesses specialised in public-lighting installations and maintenance services. Small and medium-sized enterprises (SMEs) are particularly encouraged to participate. Businesses that can provide innovative, sustainable, and creative lighting solutions are well-suited to compete for this contract. The Town Council emphasizes the importance of meeting the brief and providing accurate cost breakdowns, proposed designs, programme of works, referees, and insurance proof. Totnes Town Council retains the right to reject any bids and is not obligated to accept the lowest offer, highlighting a fair competition environment for interested contractors.

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Notice Information

Notice Title

Christmas Lights Tender 2023

Notice Description

Totnes Town Council are seeking a new provider for their High Street Christmas Lights for an initial one-year period of December 2023 - January 2024. The contract will include a fully managed solution for the storage, provision, installation, testing/maintenance, dismantling and switching on of the Christmas lights and associated infrastructure installations. While this is an initially only a one-year contract, Totnes Town Council are looking to develop an ongoing partnership with a Christmas lighting contractor who can bring sustainability and creativity together for future years. Full details of the contract requirement are on our website at https://www.totnestowncouncil.gov.uk/your-council/council-contract-opportunities/ The scheme proposal and completed tenders are to be submitted by post or email to: Town Clerk Totnes Town Council Guildhall Offices 5a Ramparts Walk Totnes TQ9 5QH clerk@totnestowncouncil.gov.uk Please ensure emails are marked in the subject line: CONFIDENTIAL - CHRISTMAS LIGHTS 2023 TENDER SUBMISSION. The deadline for submission is midday on Tuesday 25th April 2023 Any late applications will not be considered. The tender should consist of: 1. No more than 6 pages of A4 describing how the submission meets the brief and the costs involved 2. A detailed breakdown of the budget. Option 1 showing purchasing the lights up front and Option 2 showing the hire of lights. 3. A set of drawings/mock ups of the proposed lighting designs 4. A proposed programme of works 5. Supporting information such as the referees and proof of insurance. Please note that it is the responsibility of the tenderer to check that all costs listed are accurate. Any costs that are not identified will be treated as free of charge. Totnes Town Council reserves the right not to award any contract as a result of this process and is also not bound to accept the lowest bid. Tenderer should treat the tender documents as private and confidential between the tenderer and the Council. Please send enquiries in relation to the actual works involved to our Town Maintenance Officer on tmo@totnestowncouncil.gov.uk.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6f637896-9682-41a7-913d-b16607ac418c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/7d0be330-32fa-43f0-8e1d-876b2872dcc9
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50232000 - Maintenance services of public-lighting installations and traffic lights

Notice Value(s)

Tender Value
£35,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Mar 20232 years ago
Submission Deadline
25 Apr 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
23 Nov 2023 - 15 Jan 2024 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TOTNES TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TOTNES
Postcode
TQ9 5QH
Post Town
Torquay
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
Not specified
Local Authority
South Hams
Electoral Ward
Totnes
Westminster Constituency
South Devon

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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