Award

SUPPLY OF AUDIO-VISUAL INSTALLATION AND SUPPORT

COVENTRY UNIVERSITY

This public procurement record has 6 releases in its history.

AwardUpdate

23 Oct 2025 at 14:45

AwardUpdate

14 Oct 2025 at 10:58

AwardUpdate

12 Oct 2025 at 19:26

Award

19 Oct 2022 at 15:00

TenderAmendment

19 Oct 2022 at 14:55

Tender

22 Apr 2022 at 16:59

Summary of the contracting process

Coventry University is seeking to enhance its audio-visual capabilities through a structured procurement titled "SUPPLY OF AUDIO-VISUAL INSTALLATION AND SUPPORT," classified under the CPV code for audio-visual equipment. This initiative focuses on the West Midlands region of the United Kingdom and forms a part of a larger framework agreement under the North East Purchasing Consortium. The tender process has transitioned through several stages, culminating in an award updated on 23 October 2025, with a contract running from 15 July 2022 to 14 July 2026. The procurement adhered to a selective method, specifically a call-off from a pre-existing framework agreement, targeting mainly SMEs for participation.

This procurement offers substantial opportunities for businesses specialised in the installation and maintenance of audio-visual systems. Companies experienced in providing ongoing support, including remote troubleshooting and strategic guidance, are well-positioned to benefit. The chance to secure a contract with a prestigious institution like Coventry University may lead to significant business growth, offering steady work and potential for future collaborations. As the process is part of a mini-competition exclusive to suppliers under a specific framework, this opens a competitive arena for qualified businesses ready to capitalise on this niche market.

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Notice Title

SUPPLY OF AUDIO-VISUAL INSTALLATION AND SUPPORT

Notice Description

AV has traditionally been an area that has proven challenging to manage on an on-going basis. Our AV environments are continually under review and under constant refresh cycles due to our size and business growth. Repeated and lengthy tendering processes for small to large AV activities cause delays to work that aligns to key dates for both new buildings, hubs and core academic calendar events. Coventry University therefore wishes to undertake a formal procurement for the following items: 1. To award a contract with a single supplier for the ongoing maintenance of all audio-visual systems. Including 'remote call home' capabilities for fix and resolution. Architect-as-a Service and strategic roadmap guidance and steering. 2. To award a single supplier for the supply and installation of new audio-visual systems to support the on-going replacement / upgrades of older audio-visual installations, plus any new requirements that the University may have. 3. To award a 3-year contract with a +1 option for extension. This is a competitive procurement, conducted as Mini Competition as a Call Off from the North East Purchasing Consortium (NEUPC) Audio Visual: Supplies, System Design, Installation and Maintenance Agreement; West Midlands Lot 4b: Large Contracts. This Agreement has been awarded under the Public Contract Regulations 2015. Only suppliers who are who are part of the aforementioned agreement will be permitted to take part in this procurement process. Procurement Documents are located on the following URL. Suppliers must upload their documents to this portal. https://in-tendhost.co.uk/coventryuniversity/aspx/Home

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-6f7d555c-1bea-4c02-9d41-212afb497fc4
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/32087e0f-ee6b-4d95-81be-058ae5bf75b5
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

50 - Repair and maintenance services


CPV Codes

32321200 - Audio-visual equipment

32321300 - Audio-visual materials

50340000 - Repair and maintenance services of audio-visual and optical equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£3,600,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
23 Oct 20254 months ago
Submission Deadline
23 May 2022Expired
Future Notice Date
Not specified
Award Date
3 Aug 20223 years ago
Contract Period
14 Jul 2022 - 14 Jul 2026 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
COVENTRY UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COVENTRY
Postcode
CV1 2PE
Post Town
Coventry
Country
England

Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
TLG West Midlands (England)

Local Authority
Coventry
Electoral Ward
St Michael's
Westminster Constituency
Coventry South

Supplier Information

Number of Suppliers
2
Supplier Names

SPECIALIST COMPUTER CENTRES

THE SAVILLE GROUP

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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