Notice Information
Notice Title
Innovate UK KTN Event Management and Delivery System
Notice Description
Innovate UK KTN is seeking tenders from event tech providers who support the following requirements. We have an ongoing need for organisers, speakers, exhibitors, sponsors and delegates, to experience a high-quality user-journey from registration through to post- event experience. We produces between 400-900 events each year, both independently and on behalf of Innovate UK (who provide grant funding to Innovate UK KTN). Our in-person events are b-2-b and take place across the UK. They typically take place for between half and a full day, attracting between 50 and 200 delegates to each. Most are free to attend. During 220-21 we ran approximately 900 online events, ranging from small workshops of 30 delegates for a couple of hours, to large exhibition/conference showcases with 2000 delegates lasting over several days. We currently use Cvent as our start to finish event management system. The objectives of using an integrated event management system are: 1/ To improve and add value to the delegate, speaker, exhibitor and sponsor experience 2/ To reduce manual management by our team 4/ To ensure that the wider 'technical' team within KTN have real time knowledge of events Requirements: We are sourcing companies who can provide a single or two solutions which satisfy the majority of the following requirements. We are looking for the best tool to use within an active, fluid and ever-changing B2B event environment. It is more important that the tool(s) is intuitive, effective and efficient - than that it is feature-heavy. Requirements Can the platform integrate with Workbooks CRM API? Note - this is essential. Are any other integrations available? Event Website / Registration Page Is an event website or webpage provided? If so, please provide full details. Ticketing Setup Indicate the ticket types available. Registration Form Please indicate how customisable the registration process is. Fees & Payments Outline pricing options and the flexibilities offered for payments. Delegate Communications/Management Please outline all the functionality we would have for delegate communications. Reporting Please give details of the reports that can be generated. Additional Tools/Features Please outline any additional features like surveys, seating diagrams or exhibitor management. Does the platform provide support? Outline how. If you would like more details about requirements, email natasha.sim@ktn-uk.org Timeline: Deadline for expressions of interest: 1800hrs 21st January 2022 Demonstrations and Meetings with companies: w/c 24th January 2022 - online Working Relationship from 1st April 2022. If you are interested in working with Innovate UK KTN on supply or development of this event management and delivery system, please contact Team Lead - Natasha Sim on natasha.sim@ktn-uk.org with your company name and an overview of how your solution responds to the requirements list in the Tender notice.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-6ff8b583-22bb-4d62-ade0-d271a63d2f94
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/5be3aaf9-cf09-41bf-848e-d0f0d41bb757
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Limited
- Procurement Method Details
- Competitive quotation (below threshold)
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
73 - Research and development services and related consultancy services
-
- CPV Codes
73000000 - Research and development services and related consultancy services
Notice Value(s)
- Tender Value
- £175,000 £100K-£500K
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 22 Dec 20214 years ago
- Submission Deadline
- 21 Jan 2022Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 31 Mar 2022 - 31 Mar 2023 6-12 months
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Not Specified
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- KNOWLEDGE TRANSFER NETWORK LIMITED
- Contact Name
- Natasha Sim
- Contact Email
- natasha.sim@ktn-uk.org
- Contact Phone
- Not specified
Buyer Location
- Locality
- LONDON
- Postcode
- N1 0QH
- Post Town
- North London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI4 Inner London - East
- Small Region (ITL 3)
- TLI43 Haringey and Islington
- Delivery Location
- Not specified
-
- Local Authority
- Islington
- Electoral Ward
- St Mary's & St James'
- Westminster Constituency
- Islington South and Finsbury
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/5be3aaf9-cf09-41bf-848e-d0f0d41bb757
22nd December 2021 - Opportunity notice on Contracts Finder
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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