Tender

Future Finance, Finance & Research Grant Costing System - UOE/2015/007

UNIVERSITY OF EXETER

This public procurement record has 1 release in its history.

Tender

18 Nov 2016 at 20:17

Tender Notice
Summary of the contracting process

The University of Exeter is conducting a tender for the Future Finance Project, specifically seeking a Finance and Research Grant Costing System (tender ID: UOE/2015/007). This procurement falls within the education sector and is located in Exeter, Devon, UK. The tender period ended on 29th June 2015, with a contract anticipated to start on 24th February 2016 and extend until 31st July 2024. The estimated value of the contract is £1,417,000, with a minimum value of £670,000. Suppliers interested in this opportunity were required to register on the University’s electronic tendering system, 'In-Tend', to access relevant documents and further information.

This tender presents a significant opportunity for businesses specialising in financial analysis and accounting software, particularly those with expertise in systems integration and project implementation. The University of Exeter seeks a supplier capable of not only delivering a seamless finance system but also providing comprehensive support through various project stages, including design, build, testing, and post-implementation support. Companies that focus on innovative finance solutions and have experience in higher education procurement are well-positioned to compete for this contract, which aligns with the University’s strategic goals to enhance operational efficiency and support its growth as a leading institution.

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Notice Information

Notice Title

Future Finance, Finance & Research Grant Costing System - UOE/2015/007

Notice Description

The University of Exeter is looking to procure a Finance and Research Grant Costing system. In recent years, the University has experienced a period of unprecedented success and growth in revenues and reputation; achieving UK top 10 status and membership of the Russell Group. The University's strategy to 2020 and beyond is to strive towards becoming a global top 100 University. To achieve the University strategy, a programme of transformation is being undertaken which will implement a new operating model and new ways of working for our staff. The systems change component of the Future Finance Project refers to much more than replacing the core finance system. Finance outputs are delivered from a range of finance systems that talk to each other. Over the years these have developed incrementally and without over-arching design. As a result they are used inefficiently and inappropriately. A core objective of the Future Finance project is to simplify our technology infrastructure, procuring a finance system that can seamlessly integrate with key existing business applications. We are looking for a Supplier who can support the University during the following project stages: Design (Workshops) Build (Functional/ Technical Specs) Testing (Unit/SIT/ UAT) Change Management Training i.e. Train the Trainer Implementation Post-implementation support (Warranty, 1st, 2nd, 3rd line support) We are looking for a system to support us in the following areas: o Finance o Sales to Cash * Accounts Receivable * Bank Reconciliation * Cash Management * Sales Order Processing* * Insurance Administration* * Investment Management o Procure to Pay * Accounts Payable * Purchase Order Processing* * Online Expenses* * Purchasing Card Capability* * Stock/ Inventory Management* o Record to Report * General Ledger * Income & Expenditure * Management Accounting * Fixed Assets o Research Accounting * Research Grant Management* * Research Grant Master File * Pre and Post Award Management o Project Accounting * Project Definition * Project Elements * Project Costing o Budget, Planning & Forecasting * Budget, Preparation & Management * Budget, Planning & Forecasting * Audit o Non-Functional Requirements * Interfaces * Licences * Infrastructure * Security * Support * Authentication & Access o Key Requirements across all Work streams * Chart of Accounts * Ledgers & Modules * Document Management * Reporting * Tax * We are also looking to explore the capabilities of the following requirements but these will be dependent on solution capabilities, integration capabilities and budget impact. We are also looking to procure a procurement solution in a separate tender exercise in the coming months and would like to explore the capabilities of the Finance System and integration methodology to help inform us whe... Additional information: Suppliers are required to register their interest for the relevant tender documents (e.g. PQQ, ITT, RFQ) on the University of Exeter's electronic tendering 'In-Tend' system (http://in-tendhost.co.uk/universityofexeter/asp/home.asp ). All documents relating to this procurement (e.g. PQQ/ITT/RFQ) will be released via the 'In-Tend' only. Suppliers must go to http://in-tendhost.co.uk/universityofexeter/asp/home.asp to express and interest against the specific opportunity as stated on this contract notice. The procurement exercise is entirely managed via this 'In-Tend' portal and only registering on http://in-tendhost.co.uk/universityofexeter/asp/home.asp will ensure that you receive all the relevant information and follow-up document. Registration on 'In-Tend' is free of charge to potential suppliers. Funding Type (WEFO or EU) : University of Exeter Funding Description This agreement is expected to be solely funded by the University of Exeter. All responses must be prepared in UK pounds sterling and all payments will be made in the same. Is a Recurrent Procurement Type? : No https://in-tendhost.co.uk/universityofexeter/aspx/

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-704ac80f-adc8-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/560aaf8c-4f1e-428b-afe7-d61c81f306bd
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48440000 - Financial analysis and accounting software package

Notice Value(s)

Tender Value
£1,417,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Nov 20169 years ago
Submission Deadline
29 Jun 2015Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
24 Feb 2016 - 31 Jul 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF EXETER
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DEVON
Postcode
EX4 4QH
Post Town
Exeter
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK South West (England)
Local Authority
Exeter
Electoral Ward
Duryard and St James
Westminster Constituency
Exeter

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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