Award

CEFAS24-107 Contract for exercises to test Business Continuity & Disaster Recovery

CEFAS

This public procurement record has 1 release in its history.

Award

20 Sep 2024 at 10:16

Award Notice
Summary of the contracting process

The public procurement process undertaken by Cefas, a scientific research centre, involves awarding a contract titled "CEFAS24-107 Contract for exercises to test Business Continuity & Disaster Recovery" to PGI - Protection Group International Ltd. The industry category is Technical analysis or consultancy services, and the procurement stage is currently at Award. The contract, valued at £66,000, covers a period from 1st October 2024 to 1st October 2027 and focuses on business continuity planning. The procurement method used is an open procedure (below threshold). Key locations included in the contract cover a wide geographical spread, from the UK to various international regions including Europe and British Overseas Territories. The contract also considers SMEs for suitability.

This tender presents substantial business growth opportunities, particularly for firms specialising in technical consultancy and emergency management services. Companies with expertise in business continuity planning, incident management, and disaster recovery exercises will find this contract well-aligned with their core competencies. The scope for year-on-year service provision and the potential for adjusting exercise frequencies based on the first year's evaluation offers sustained engagement. This contract is particularly suitable for small and medium-sized enterprises looking to expand their portfolio and establish long-term relationships with governmental and research organisations like Cefas.

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Notice Information

Notice Title

CEFAS24-107 Contract for exercises to test Business Continuity & Disaster Recovery

Notice Description

As part of business planning Cefas has the requirement to validate our business continuity, incident management, and recovery plans across our business. To ensure that these are current, accurate, effective, and complete, Cefas require the supplier to provide in the first year 3 quarterly virtual or on-site desktop exercises and an annual on-site live exercise. At the end of the first year the requirements will be evaluated for consideration of continuing with 3 quarterly exercises and an annual live or changing to 2 annual exercises, it is envisioned that the time and resources for 3 quarterly exercises will be equal to an annual exercise, however the bidder will need to confirm this in the pricing schedule. Requirement: 1. For year 1 to arrange, facilitate and manage quarterly desktop exercises and follow-up meetings/actions: 1.1. The quarterly desktop exercises will require the creation of a realistic scenario to be exercised in time jumps e.g. 1st hour real time, then 30 minute steps; 1st 30 min step jumps to 12hrs and 24hrs, 2nd 30 min step jumps to 24hrs. This will include the main Incident Management Team (IMT) or Disaster Recovery teams (DRT) (Gold, Silver and Bronze) or be focused on a single team (Gold, Silver or Bronze). The gold-silver-bronze command structure is a command hierarchy used for major operations by the emergency services of the United Kingdom. Some practitioners use the term strategic-tactical-operational command structure instead, but the different categories are equivalent. 1.2. The quarterly exercise must: 1.2.1. Include pre-exercise briefing 1.2.2. Validate the Incident Management structure in a response to an emergency 1.2.3. Enable the IMT or DRT, to practice their emergency response roles 1.2.4. Practice the functionality of the IMT or DRT in the event of a disaster 1.2.5. Provide an opportunity for the IMT or DRT to learn from the exercise and consider critical activities 1.2.6. Include feedback survey of those involved 1.3. At the end of year 1 for years 2 and 3 the exercise structure will be reviewed to determine if an extra annual exercise as per the requirements in section 2 below will be beneficial over 3 quarterly desktop exercises.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-709e3fd0-ab22-433d-906c-874446b99e9b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/1beb22cc-d6ab-4aba-8108-7b3882dc93fc
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71621000 - Technical analysis or consultancy services

Notice Value(s)

Tender Value
£66,000 Under £100K
Lots Value
Not specified
Awards Value
£66,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
20 Sep 20241 years ago
Submission Deadline
2 Sep 2024Expired
Future Notice Date
Not specified
Award Date
15 Sep 20241 years ago
Contract Period
30 Sep 2024 - 1 Oct 2027 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CEFAS
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LOWESTOFT
Postcode
NR33 0HT
Post Town
Norwich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH63 East Suffolk
Delivery Location
Not specified
Local Authority
East Suffolk
Electoral Ward
Kirkley & Pakefield
Westminster Constituency
Lowestoft

Supplier Information

Number of Suppliers
1
Supplier Name

PGI - PROTECTION GROUP INTERNATIONAL

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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