Award

Provision of a Health & Safety Management System

UNIVERSITY OF SOUTHAMPTON

This public procurement record has 2 releases in its history.

Award

07 Aug 2020 at 12:11

Award Notice
Tender

10 Jun 2020 at 17:00

Tender Notice
Summary of the contracting process

The University of Southampton is overseeing the procurement for the "Provision of a Health & Safety Management System," classified under the CPV category for database and operating software package, with specific reference to health and safety services. The tender process is currently in the Award stage, having been published on 10th June 2020, with the contract period set to commence on 15th July 2020 and concluding on 30th September 2022. Interested suppliers had until 30th June 2020 to submit their bids via the electronic tendering tool, In-Tend, and must have been registered as a supplier to access the tender documentation and submit their proposals.

This procurement represents a significant opportunity for businesses in the health and safety service sector and those providing software solutions within the specified industry. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) would be particularly well-suited to compete for this contract, enabling them to expand their market reach and contribute to an important compliance-related service for a major educational institution. Suppliers can leverage this chance to establish long-term partnerships with the University of Southampton and enhance their credentials in the public sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Provision of a Health & Safety Management System

Notice Description

The University is utilising an electronic tendering tool (In-Tend: https://in-tendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with bidders. All documentation in relation to this tender can be downloaded from the In-Tend portal. Bidders are advised that there will be no hard copy documents issued to organisations and all communications with the University including the submission of PQQ and/or Invitation to Tender Responses will be conducted via the In-Tend portal. Regular monitoring of the portal is the responsibility of the bidder. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the tender documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking 'Express Interest'. Bidders are advised that formal expressions of interest in the project must be by way of completion and return of the relevant Pre-Qualification (if applicable) or Invitation to Tender documents via the In-Tend portal. Further instructions for the submission of Invitation to Tender responses are below. To submit your return, please follow the instructions below: 1. Log In 2. Click 'Tenders' 3. Locate the relevant project 4. View Details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the "My Tender Return" panel. The system will only permit your organisation to make one return. 8. Click the red "Submit Return" button. Please note that, to preserve the integrity of the tendering procedure, all queries must made be via the correspondence function within the In-Tend portal. In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a tender response, bidders are consenting to publication of this information unless otherwise agreed in advance with the University. Due to the nature of this project, it has been deemed unsuitable for division into lots. The risk of dividing the requirement would render the execution of the contract excessively technically difficult, not cost effective and would undermine the proper execution of the contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-7137637e-bcff-4a78-baf7-f2bf3647cfe7
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d3527953-806e-4f2f-811d-088b5221e546
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

71 - Architectural, construction, engineering and inspection services

CPV Codes

48600000 - Database and operating software package

71317200 - Health and safety services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£100,976 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
7 Aug 20205 years ago
Submission Deadline
30 Jun 2020Expired
Future Notice Date
Not specified
Award Date
15 Jul 20205 years ago
Contract Period
30 Jul 2020 - 30 Sep 2022 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SOUTHAMPTON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO17 1BJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
Not specified
Local Authority
Southampton
Electoral Ward
Portswood
Westminster Constituency
Southampton Test

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-7137637e-bcff-4a78-baf7-f2bf3647cfe7-2020-08-07T13:11:47+01:00",
    "date": "2020-08-07T13:11:47+01:00",
    "ocid": "ocds-b5fd17-7137637e-bcff-4a78-baf7-f2bf3647cfe7",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "2020UoS-0115",
        "title": "Provision of a Health & Safety Management System",
        "description": "The University is utilising an electronic tendering tool (In-Tend: https://in-tendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with bidders. All documentation in relation to this tender can be downloaded from the In-Tend portal. Bidders are advised that there will be no hard copy documents issued to organisations and all communications with the University including the submission of PQQ and/or Invitation to Tender Responses will be conducted via the In-Tend portal. Regular monitoring of the portal is the responsibility of the bidder. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the tender documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking 'Express Interest'. Bidders are advised that formal expressions of interest in the project must be by way of completion and return of the relevant Pre-Qualification (if applicable) or Invitation to Tender documents via the In-Tend portal. Further instructions for the submission of Invitation to Tender responses are below. To submit your return, please follow the instructions below: 1. Log In 2. Click 'Tenders' 3. Locate the relevant project 4. View Details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the \"My Tender Return\" panel. The system will only permit your organisation to make one return. 8. Click the red \"Submit Return\" button. Please note that, to preserve the integrity of the tendering procedure, all queries must made be via the correspondence function within the In-Tend portal. In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a tender response, bidders are consenting to publication of this information unless otherwise agreed in advance with the University. Due to the nature of this project, it has been deemed unsuitable for division into lots. The risk of dividing the requirement would render the execution of the contract excessively technically difficult, not cost effective and would undermine the proper execution of the contract.",
        "datePublished": "2020-06-10T18:00:43+01:00",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48600000",
            "description": "Database and operating software package"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "71317200",
                "description": "Health and safety services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "SO17 1BJ"
                    },
                    {
                        "postalCode": "SO17 1BJ"
                    }
                ]
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2020-06-30T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2020-07-15T00:00:00+01:00",
            "endDate": "2022-09-30T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/b808d79f-1d68-4395-8f92-47f1cd05c6b1",
                "datePublished": "2020-06-10T18:00:43+01:00",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/d74ZA5zA",
            "name": "UNIVERSITY OF SOUTHAMPTON",
            "identifier": {
                "legalName": "UNIVERSITY OF SOUTHAMPTON",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/d74ZA5zA"
            },
            "address": {
                "streetAddress": "Highfield",
                "locality": "SOUTHAMPTON",
                "postalCode": "SO171BJ",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Mark Gage",
                "email": "m.c.gage@soton.ac.uk",
                "telephone": "02380597674"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-01628868",
            "name": "CIVICA UK LIMITED",
            "identifier": {
                "legalName": "CIVICA UK LIMITED",
                "scheme": "GB-COH",
                "id": "01628868"
            },
            "address": {
                "streetAddress": "30 Stamford Street LONDON SE1 9LQ GB"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/d74ZA5zA",
        "name": "UNIVERSITY OF SOUTHAMPTON"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-7137637e-bcff-4a78-baf7-f2bf3647cfe7-1",
            "status": "active",
            "date": "2020-07-16T00:00:00+01:00",
            "datePublished": "2020-08-07T13:11:47+01:00",
            "value": {
                "amount": 100976,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-01628868",
                    "name": "CIVICA UK LIMITED"
                }
            ],
            "contractPeriod": {
                "startDate": "2020-07-31T00:00:00+01:00",
                "endDate": "2022-09-30T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/d3527953-806e-4f2f-811d-088b5221e546",
                    "datePublished": "2020-08-07T13:11:47+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}