Tender

Secretary to Cabinet Member AA

SANDWELL METROPOLITAN BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Tender

28 Jul 2021 at 15:50

Tender Notice
Summary of the contracting process

Sandwell Metropolitan Borough Council is currently managing an open procurement process for the role of 'Secretary to Cabinet Member AA', classified under the supply services of personnel including temporary staff. The tender was published on 28th July 2021, and the application deadline is set for 2nd August 2021. The contract period is expected to commence on 8th August 2021 and extend until 31st October 2021. The role can be carried out from home or the Sandwell Council House, and candidates must be available to start as soon as possible, with an expected pay rate of £12.95 per hour.

This tender presents a significant opportunity for agencies specialising in recruitment and temporary staffing, particularly those experienced in local authority roles. Businesses with capabilities in providing experienced personal assistants, particularly those familiar with confidential administrative processes and governmental structures, would be well-suited to compete for this contract. The procurement process follows an open procedure below the threshold, allowing for a range of applicants to submit their proposals, and is a chance for agencies to expand their service offerings within the public sector.

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Notice Information

Notice Title

Secretary to Cabinet Member AA

Notice Description

Job role: Secretary to Cabinet Member Rate of pay: ?12.95 PAYE Hours: 18.5 hours- Monday- Friday approx. 3.5 hours a day (various days of the week in the office) Location: Home working/ Sandwell Council House Contract Type: Agency IR35: This role falls inside of IR35 legislation. Candidates should be available to start ASAP. Job Description and Personnel Specification are attached, which also provides more information above the role. Brief description: Urgent requirement: PA to Cabinet Member. The role will require you to work closely with the Secretary to the Leader and the Secretary to the Deputy Leader and four other PA's in the department. The most important aspect of the role is the need for confidentiality. You will have experience of being a PA at Senior management/ Director level with excellent organisational skills and the ability to act on your own initiative. You will have Local Authority experience. You will be flexible in your approach to fit in with the requirements of the Cabinet member. Currently the team of secretaries attend the office on Wednesdays. You will be required to attend the office on other days when there are Cabinet meetings taking place. The role of a Cabinet Secretary is a none political role and there is a protocol in place that governs this: o To undertake duties as Personal Assistant to the Cabinet Member o Deal with all telephone enquiries o Provide professional reception service, receiving and directing all visitors o Maintain an electronic appointment diary o To ensure Cabinet Member has all papers electronically for meeting. (If necessary paper copies can be provided) o Typing all letters, reports, briefings o Organisation of Portfolio briefing meetings and other meetings as required o Attend briefings and take action notes/minutes and follow through actions with Officers to conclusion o Attend any other meetings as and when required, prepare paperwork and take minutes o To research and respond to enquiries by Chief Officers, Cabinet Members, other Members of the Council MP's and Senior Officers o Deal with all correspondence, complaints, enquiries including Portfolio and Ward Casework o Keep an electronic spreadsheet of all casework enquiries o Deal with external agencies and where appropriate undertake booking of conferences travel arrangements for conference, seminars including accommodation o To co-ordinate the preparation of speeches and presentations o Be adaptable and flexible in your approach o The ability to build and maintain good working relationships. If you meet the above criteria we would love to hear from you. Please can the agencies send over a CV, 2x up to date references and a copy of Terms and Conditions. You will also need to include your agency on cost details to each submission. Stated rates must be inclusive of all known costs. Please...

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-72515793-42f5-481e-8a10-0adf88144384
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/deb64ce4-16d4-47c4-a697-1978205b3176
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79620000 - Supply services of personnel including temporary staff

Notice Value(s)

Tender Value
£2,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Jul 20214 years ago
Submission Deadline
2 Aug 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
8 Aug 2021 - 31 Oct 2021 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SANDWELL METROPOLITAN BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST MIDLANDS
Postcode
B70 8SZ
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG37 Sandwell
Delivery Location
TLG West Midlands (England)
Local Authority
Sandwell
Electoral Ward
West Bromwich Central
Westminster Constituency
West Bromwich

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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