Award

Mobile Exhibition Vehicle & Ancillary Services 2025-28 - Awarded Contract

NATIONAL HIGHWAYS

This public procurement record has 3 releases in its history.

Award

14 Mar 2025 at 11:45

Award Notice
Tender

23 Aug 2024 at 13:00

Tender Notice
Planning

14 Mar 2024 at 15:35

Planned Procurement Notice
Summary of the contracting process

The procurement process highlighted involves National Highways seeking a supplier for the provision of a Mobile Exhibition Vehicle and Ancillary Services for the period 2025-2028. This contract, valued at £395,000, falls under the industry category of "Motor vehicle conversion services". The tender was initiated with the planning stage on 14th March 2024, followed by the tender stage commencing on 23rd August 2024. The award stage was completed with Versatile Venues Ltd winning the contract on 13th February 2025. The vehicle and services are to be operational from 1st June 2025, and the contract could extend for an additional 2 years. The services will cover deliverables in the United Kingdom, British Oversea Territories, Channel Islands, Europe, Isle of Man, and the Rest of the World. Key dates include the tender period closure on 27th September 2024 and the contract end on 31st May 2028.

This tender presents significant growth opportunities, particularly for small and medium-sized enterprises (SMEs) in the automotive conversion and event management sectors. Businesses experienced in converting vehicles for specialised purposes and those offering comprehensive event support services are well-suited to compete. The requirement for a fully customised and legally compliant exhibition vehicle, along with additional services such as driver provision, vehicle storage, and single-point contact management, indicates that businesses with diversified service offerings and the ability to manage logistical and operational aspects of mobile event solutions will find this contract particularly beneficial. Engaging in this procurement can enhance a company's portfolio and increase its visibility in the public infrastructure and community engagement sectors.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Mobile Exhibition Vehicle & Ancillary Services 2025-28 - Awarded Contract

Notice Description

This contract award is for a Supplier to provide National Highways with a new Mobile Exhibition Vehicle, available for operational use from 01 June 2025 that has been fully converted and customised. In addition to the mobile exhibition vehicle, the supplier will be required to provide additional services as referenced within the specification document. The Contract will initially be in place for a period of 3 years, with an optional 2-year extension period. The supplier is therefore required to: - Provide a new vehicle fully converted in accordance to the specification, to be maintained in accordance with UK legal requirements as per manufacturer's recommendations. - Provide a driver for each event, who will also set-up and dismantle the vehicle. - Provide a secure storage facility for the vehicle when not in use. - Provide an Account Manager as a single point of contact for bookings, invoicing and general administration, operation and maintenance relating to the hire of the vehicle. The full specification "Appendix A - Mobile Exhibition Vehicle & Ancillary Services - Specification" can be found in the National Highways E-Sourcing portal. Instructions for registering can be found at the corresponding Contracts Finder notice. The vehicle will be converted to meet the requirements for the Mobile Exhibition Vehicle outlined in the specification document by the successful supplier or an approved subcontractor.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-74da9373-7e40-42c5-ae78-feb8d931092a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/effb7469-a53d-4e92-bdaf-beb2390e7981
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50117100 - Motor vehicle conversion services

Notice Value(s)

Tender Value
£395,000 £100K-£500K
Lots Value
Not specified
Awards Value
£395,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
14 Mar 202511 months ago
Submission Deadline
27 Sep 2024Expired
Future Notice Date
27 May 2024Expired
Award Date
13 Feb 20251 years ago
Contract Period
31 May 2025 - 31 May 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NATIONAL HIGHWAYS
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B1 1RN
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

VERSATILE VENUES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-74da9373-7e40-42c5-ae78-feb8d931092a-2025-03-14T11:45:44Z",
    "date": "2025-03-14T11:45:44Z",
    "ocid": "ocds-b5fd17-74da9373-7e40-42c5-ae78-feb8d931092a",
    "language": "en",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "1",
                "documentType": "plannedProcurementNotice",
                "description": "Future opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/26d77651-0ed7-4c66-ae43-9273a4a84927",
                "datePublished": "2024-03-14T15:35:42Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "description": "n/a",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/f76896d6-0cb8-400b-abea-e2bb3ac985b6",
                "format": "application/pdf"
            },
            {
                "id": "3",
                "description": "Access the Questionnaire via https://forms.office.com/e/HvnbPLK3zU",
                "url": "https://forms.office.com/e/HvnbPLK3zU"
            }
        ]
    },
    "tender": {
        "id": "tender_410328/1453068",
        "title": "Mobile Exhibition Vehicle & Ancillary Services 2025-28 - Awarded Contract",
        "description": "This contract award is for a Supplier to provide National Highways with a new Mobile Exhibition Vehicle, available for operational use from 01 June 2025 that has been fully converted and customised. In addition to the mobile exhibition vehicle, the supplier will be required to provide additional services as referenced within the specification document. The Contract will initially be in place for a period of 3 years, with an optional 2-year extension period. The supplier is therefore required to: - Provide a new vehicle fully converted in accordance to the specification, to be maintained in accordance with UK legal requirements as per manufacturer's recommendations. - Provide a driver for each event, who will also set-up and dismantle the vehicle. - Provide a secure storage facility for the vehicle when not in use. - Provide an Account Manager as a single point of contact for bookings, invoicing and general administration, operation and maintenance relating to the hire of the vehicle. The full specification \"Appendix A - Mobile Exhibition Vehicle & Ancillary Services - Specification\" can be found in the National Highways E-Sourcing portal. Instructions for registering can be found at the corresponding Contracts Finder notice. The vehicle will be converted to meet the requirements for the Mobile Exhibition Vehicle outlined in the specification document by the successful supplier or an approved subcontractor.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50117100",
            "description": "Motor vehicle conversion services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "North East",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "North West",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "Yorkshire and the Humber",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "East Midlands",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "West Midlands",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "East of England",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "London",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "South East",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "South West",
                        "countryName": "United Kingdom"
                    },
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    },
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 395000,
            "currency": "GBP"
        },
        "procurementMethodDetails": "Open procedure (above threshold)",
        "communication": {
            "futureNoticeDate": "2024-05-27T23:59:59+01:00"
        },
        "contractPeriod": {
            "startDate": "2025-06-01T00:00:00+01:00",
            "endDate": "2028-05-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "datePublished": "2024-08-23T14:00:04+01:00",
        "procurementMethod": "open",
        "tenderPeriod": {
            "endDate": "2024-09-27T12:00:00+01:00"
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/a1bfa37c-04ce-453a-8803-2e69c8f8f326",
                "datePublished": "2024-08-23T14:00:04+01:00",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "description": "n/a",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/fe8a87ca-0313-43e4-ad55-e61ff53ce382",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "3",
                "description": "n/a",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/0d496be5-990d-4647-9357-9667be5a7b90",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "4",
                "description": "n/a",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/41d008b2-467b-421f-b7f2-3afdfda5ddca",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "5",
                "description": "n/a",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/afbafa49-3d1f-4f60-8b9e-667151306347",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "6",
                "description": "n/a",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/0b31e021-8e0c-4a01-b2cf-72aa47b6863d",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "7",
                "description": "n/a",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/5e28c4a8-3f45-449b-8758-b65d6bd8ce83",
                "format": "application/pdf"
            },
            {
                "id": "8",
                "description": "n/a",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/5024e4da-678c-4e86-bb2b-37366fb99507",
                "format": "application/pdf"
            },
            {
                "id": "9",
                "description": "n/a",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/827033b8-b8e5-4d06-91f8-3c15dc8c6732",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "10",
                "description": "n/a",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/87b81dcc-aa6d-4f03-b190-70d8977ac765",
                "format": "application/pdf"
            },
            {
                "id": "11",
                "description": "n/a",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/6922968e-e080-4892-a584-ec8448a4011e",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-229658",
            "name": "National Highways",
            "identifier": {
                "legalName": "National Highways"
            },
            "address": {
                "streetAddress": "The Cube, 199 Wharfside Street",
                "locality": "Birmingham",
                "postalCode": "B1 1RN",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Kyle McGill",
                "email": "ADProcurement@nationalhighways.co.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-282055",
            "name": "National Highways",
            "identifier": {
                "legalName": "National Highways"
            },
            "address": {
                "streetAddress": "The Cube, 199 Wharfside St",
                "locality": "Birmingham",
                "postalCode": "B1 1RN",
                "countryName": "England"
            },
            "contactPoint": {
                "email": "ADProcurement@nationalhighways.co.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-08430829",
            "name": "Versatile Venues Ltd",
            "identifier": {
                "legalName": "Versatile Venues Ltd",
                "scheme": "GB-COH",
                "id": "08430829"
            },
            "address": {
                "streetAddress": "Wireless House, Wireless Hill, South Luffenham, Rutland, LE15 8NF"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-282055",
        "name": "National Highways"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-74da9373-7e40-42c5-ae78-feb8d931092a-1",
            "status": "active",
            "date": "2025-02-13T00:00:00Z",
            "datePublished": "2025-03-14T11:45:44Z",
            "value": {
                "amount": 395000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-08430829",
                    "name": "Versatile Venues Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2025-06-01T00:00:00+01:00",
                "endDate": "2028-05-31T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/effb7469-a53d-4e92-bdaf-beb2390e7981",
                    "datePublished": "2025-03-14T11:45:44Z",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "description": "n/a",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/fd11ed84-49eb-4265-be4b-85cdab277b32",
                    "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
                },
                {
                    "id": "3",
                    "description": "n/a",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/7f38647b-860b-4cfd-bf4b-210d856e17f8",
                    "format": "application/pdf"
                },
                {
                    "id": "4",
                    "description": "n/a",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/c62a3704-7ebf-4ed9-b73c-ab6661819266",
                    "format": "application/pdf"
                },
                {
                    "id": "5",
                    "description": "n/a",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/47056edf-a316-42e1-aecb-7477da8ed2f4",
                    "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
                }
            ]
        }
    ]
}