Tender

Agreement for Event Planning Services

LIVERPOOL JOHN MOORES UNIVERSITY

This public procurement record has 1 release in its history.

Tender

18 Nov 2016 at 20:17

Tender Notice
Summary of the contracting process

The procurement process is initiated by Liverpool John Moores University (LJMU), seeking to engage an event management company for the "Agreement for Event Planning Services". This project falls under the marketing services category, with a focus on supporting graduation celebrations in Liverpool from 10th to 21st July 2017. The tender is currently active, with a deadline for submissions set for 1st December 2016. The procurement method adopted is an open procedure, allowing wider participation.

This tender presents significant opportunities for businesses specialising in event management and marketing services, particularly those experienced in handling large-scale public events. Companies that can deliver creative solutions, manage logistics efficiently, and engage local businesses to enhance the graduation experience would be well-suited to compete. A successful proposal could lead to not only the contract for the event but also further collaborations with educational institutions in the future.

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Notice Information

Notice Title

Agreement for Event Planning Services

Notice Description

Background Each year the city's universities celebrate the achievements of over 15,000 final year students who gather in and around Hope Street to commemorate their graduation. For two weeks in the summer, university life plays out on the streets with graduates and staff dressed in their academic caps and gowns. Graduation is one of the big events in life, it is a rite of passage, a day of celebration and festivity; it is a day on which a thousand photographs are taken and sent around the world. With the focus on ceremonies at Liverpool Cathedral and the Philharmonic Hall, Hope Street becomes the backdrop for generations of graduates and their families to parade and celebrate in style on one of the city's great iconic streets. In many ways, graduation is reminiscent of the great civic days of the 1920s when the city opened its doors to celebrate all that was exceptional about Liverpool and this is how the universities wish to mark the summer ceremonies by making Hope Street the gateway to Graduation. In 2016, working through the Hope Street CIC, the Mayor's Office and Liverpool John Moores University, Hope Street was closed for one week of graduation to enable LJMU students to walk the length of the street in safety and to create a sense of occasion on behalf of the city. The following week, the police forced a closure of the street when graduating students spilled out into Hope Street following their ceremonies at the Philharmonic Hall. Tender Overview The two Universities now wish to develop the Hope Street festival as the focus for the summer celebrations for Graduation therefore require an Event Management Company to facilitate. The aim is for the two Universities to work together to extend the road closure of Hope Street across both weeks of Graduation (10th - 21st July 2017) and also add to the experience provided to students and their families. The core elements of the 2016 event were: * Road closure at both ends of Hope Street (Mount Pleasant to Hardman St/Myrtle St and then to upper Duke St). * Hardman Street remained open throughout. The closure was in place from 0600-2000 for all five days * Banners, Flags and 3D Furniture. * An engagement programme with local businesses communicated via LJMU to provide offers & incentives to graduates and their families * Encouragement of businesses to provide additional on street catering and covers * Animation consisting of street entertainers Graduation 2016 was organised by the Visit Hope Street Community Interest Company (CIC) with the support of LJMU as lead member of the CIC with logistical and financial support from the city council and the Mayor's Fund. The two Universities are now seeking to develop the event further whilst retaining the involvement of the CIC. Across the two weeks over 25,000 people come to Liverpool for Graduation, the objective of the partners involved in Graduation 2017 is to develop it into quite si... Additional information: https://in-tendhost.co.uk/ljmu please register on the Intend portal Is a Recurrent Procurement Type? : No https://in-tendhost.co.uk/ljmu/aspx/

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-75c6f565-adca-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6b76e1f2-96fc-499b-84b9-dd1ce15237dd
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79342000 - Marketing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Nov 20169 years ago
Submission Deadline
1 Dec 2016Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
15 Dec 2016 - 31 Jul 2017 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LIVERPOOL JOHN MOORES UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MERSEYSIDE
Postcode
L3 2AJ
Post Town
Liverpool
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD7 Merseyside
Small Region (ITL 3)
TLD72 Liverpool
Delivery Location
TLD North West (England)
Local Authority
Liverpool
Electoral Ward
City Centre North
Westminster Constituency
Liverpool Riverside

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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