Tender

Document Management Solutions

GENERAL DENTAL COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

09 Nov 2021 at 15:24

Tender Notice
Tender

09 Nov 2021 at 15:18

Tender Notice
Summary of the contracting process

The General Dental Council (GDC) is currently initiating a tender process for "Document Management Solutions," focusing on records management services, with a total contract value of £120,000. This procurement is classified under the services category and is intended to facilitate the storage, collection, retrieval, and secure destruction of records, particularly for approximately 5,400 boxes currently managed under the expiring contract due on 17th May 2022. Interested parties must submit their tenders by 6th January 2022, with the contract expected to commence on 17th February 2022 and run until 18th February 2026. The services are required primarily in the West Midlands and London regions, and the procurement will follow a selective method, utilising a call-off from the ESPO framework agreement.

This tender presents significant opportunities for businesses specialising in document management and related services. Companies that are well-suited to compete include those providing secure storage and shredding, GDPR-compliant solutions, and dependable logistics for record handling, particularly within the West Midlands and London. Small and medium-sized enterprises (SMEs) are encouraged to participate, as this contract is designed to accommodate their capabilities. Businesses can also explore the possibility of joining the ESPO framework to position themselves for future contracts in this sector.

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Notice Information

Notice Title

Document Management Solutions

Notice Description

There is currently an ongoing requirement for the storage, collection, retrieval, and the secure destruction of records at the GDC. The GDC Currently has approx. 5400 boxes with our current vendor and our contract expires on the 17th May 2022. To ensure continuity of service GDC is issuing an Invitation to Tender on the 26th November 2021 @ 12:00pm, as a further competition under Lot 2 of ESPO Document Management Solutions (reference 390). The main services that we are looking for are: * Storage of all records in the West Midlands * Dependable delivery and collection of boxes both to our Birmingham and London locations, with options of emergency delivery with a max of 4 hour wait. * Secure shredding or destruction services with certificates or documentation as proof * GDPR Compliant services * Monthly inventory reports * Customer portal to process orders * Only one handling and fuel charge if there is a pickup when a delivery is made * Temperature controlled facility * Working space on site (place for GDC to review boxes on the premises) Additional information: If your business would like to enquire about becoming a Supplier on the ESPO framework for DOCUMENT MANAGEMENT SOLUTIONS (Framework 390_18) then please follow the link below and click 'Get Help' to submit a query. https://www.espo.org/document-management-solutions-390-18.html

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-76238870-e0fb-4b9e-9126-880e3d6e52c5
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e3523761-df1f-4fd9-aebe-f627152cca77
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79996100 - Records management

Notice Value(s)

Tender Value
£120,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Nov 20214 years ago
Submission Deadline
6 Jan 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
17 Feb 2022 - 18 Feb 2026 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GENERAL DENTAL COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W1G 8DQ
Post Town
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLG West Midlands (England), TLI London
Local Authority
Westminster
Electoral Ward
Marylebone
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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