Notice Information
Notice Title
Multifunctional Devices (MFDs) and Managed Print Services - Lot 1
Notice Description
Lot 1 - Multifunctional Devices (MFDs) and Managed Print Services: The Digital Information & Technology Services (DITS) Team have appointed a managed print provider. The Corporation's current Managed Print service contract ends in March 2026. This contract covers City of London Corporation, City of London Police, Barbican, Libraries (including public printing), Schools and Print room with a print fleet of 540 devices deployed at around 34 post codes. The print volumes in many areas in the Corporation have reduced post pandemic while some have returned to pre-pandemic levels. The Project's objective is to procure a new Multifunctional Devices (MFDs) and Managed Print Services contract to replace the current contract. The initial duration of the contract is 5 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the term of the contract for up to 2 years in line with the published Terms and Conditions. Therefore, the total potential duration of the contract, including extensions, is 7 years.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-7634f454-bb03-4c6f-bee3-3243f312b27e
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/cc35764d-a3df-47e6-987d-0f0042e3dee4
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Direct
- Procurement Method Details
- Single tender action (below threshold)
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79810000 - Printing services
Notice Value(s)
- Tender Value
- £2,096,442 £1M-£10M
- Lots Value
- Not specified
- Awards Value
- £2,096,442 £1M-£10M
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 15 Aug 20256 months ago
- Submission Deadline
- 2 Apr 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 16 Jun 20258 months ago
- Contract Period
- 4 Aug 2025 - 1 Aug 2032 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE MAYOR AND COMMONALTY AND CITIZENS OF THE CITY OF LONDON
- Contact Name
- Mitchell Walker
- Contact Email
- mitchell.walker@cityoflondon.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- LONDON
- Postcode
- EC2P 2EJ
- Post Town
- Central London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI4 Inner London - East
- Small Region (ITL 3)
- TLI43 Haringey and Islington
- Delivery Location
- Not specified
-
- Local Authority
- Islington
- Electoral Ward
- Clerkenwell
- Westminster Constituency
- Islington South and Finsbury
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/cc35764d-a3df-47e6-987d-0f0042e3dee4
15th August 2025 - Awarded contract notice on Contracts Finder
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-b5fd17-7634f454-bb03-4c6f-bee3-3243f312b27e-2025-08-15T09:12:08+01:00",
"date": "2025-08-15T09:12:08+01:00",
"ocid": "ocds-b5fd17-7634f454-bb03-4c6f-bee3-3243f312b27e",
"language": "en",
"initiationType": "tender",
"tender": {
"id": "tender_479960/1508262",
"title": "Multifunctional Devices (MFDs) and Managed Print Services - Lot 1",
"description": "Lot 1 - Multifunctional Devices (MFDs) and Managed Print Services: The Digital Information & Technology Services (DITS) Team have appointed a managed print provider. The Corporation's current Managed Print service contract ends in March 2026. This contract covers City of London Corporation, City of London Police, Barbican, Libraries (including public printing), Schools and Print room with a print fleet of 540 devices deployed at around 34 post codes. The print volumes in many areas in the Corporation have reduced post pandemic while some have returned to pre-pandemic levels. The Project's objective is to procure a new Multifunctional Devices (MFDs) and Managed Print Services contract to replace the current contract. The initial duration of the contract is 5 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the term of the contract for up to 2 years in line with the published Terms and Conditions. Therefore, the total potential duration of the contract, including extensions, is 7 years.",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "79810000",
"description": "Printing services"
},
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"postalCode": "EC2P 2EJ"
},
{
"countryName": "British Oversea Territories"
},
{
"countryName": "Channel Islands"
},
{
"countryName": "Europe"
},
{
"countryName": "Isle of Man"
},
{
"countryName": "Rest of the World"
},
{
"countryName": "United Kingdom"
}
]
}
],
"value": {
"amount": 2096442.18,
"currency": "GBP"
},
"procurementMethod": "direct",
"procurementMethodDetails": "Single tender action (below threshold)",
"tenderPeriod": {
"endDate": "2025-04-02T12:00:00+01:00"
},
"contractPeriod": {
"startDate": "2025-08-05T00:00:00+01:00",
"endDate": "2032-08-01T23:59:59+01:00"
},
"suitability": {
"sme": false,
"vcse": false
},
"mainProcurementCategory": "services"
},
"parties": [
{
"id": "GB-CFS-320307",
"name": "The Mayor and Commonalty and Citizens of the City of London",
"identifier": {
"legalName": "The Mayor and Commonalty and Citizens of the City of London"
},
"address": {
"streetAddress": "PO Box 270, Guildhall",
"locality": "London",
"postalCode": "EC2P 2EJ",
"countryName": "England"
},
"contactPoint": {
"name": "Mitchell Walker",
"email": "mitchell.walker@cityoflondon.gov.uk"
},
"roles": [
"buyer"
]
},
{
"id": "GB-CFS-323383",
"name": "Konica Minolta Business Solutions UK Ltd",
"identifier": {
"legalName": "Konica Minolta Business Solutions UK Ltd"
},
"address": {
"streetAddress": "Konica House, Miles Gray Road, Basildon, Essex., SS14 3AR"
},
"details": {
"scale": "large",
"vcse": false
},
"roles": [
"supplier"
]
}
],
"buyer": {
"id": "GB-CFS-320307",
"name": "The Mayor and Commonalty and Citizens of the City of London"
},
"awards": [
{
"id": "ocds-b5fd17-7634f454-bb03-4c6f-bee3-3243f312b27e-1",
"status": "active",
"date": "2025-06-17T00:00:00+01:00",
"datePublished": "2025-08-15T09:12:07+01:00",
"value": {
"amount": 2096442.18,
"currency": "GBP"
},
"suppliers": [
{
"id": "GB-CFS-323383",
"name": "Konica Minolta Business Solutions UK Ltd"
}
],
"contractPeriod": {
"startDate": "2025-08-05T00:00:00+01:00",
"endDate": "2032-08-01T23:59:59+01:00"
},
"documents": [
{
"id": "1",
"documentType": "awardNotice",
"description": "Awarded contract notice on Contracts Finder",
"url": "https://www.contractsfinder.service.gov.uk/Notice/cc35764d-a3df-47e6-987d-0f0042e3dee4",
"datePublished": "2025-08-15T09:12:07+01:00",
"format": "text/html",
"language": "en"
}
]
}
]
}