Award

Payroll System

ROYAL BERKSHIRE FIRE & RESCUE SERVICE

This public procurement record has 1 release in its history.

Award

18 Dec 2025 at 13:00

Award Notice
Summary of the contracting process

The Royal Berkshire Fire & Rescue Service (RBFRS) has concluded the contract award process for the provision of a new payroll system, following the current provider IRIS's decision to cease operations by 31 March 2026. This service, classified under payroll management services (CPV code 79211110), is crucial for accurately managing staff salaries, deductions, and allowances. Located in Reading, England, the contract was procured through a selective process using the G-Cloud 14 framework. The awarded contract, active since 13 October 2025, is valued at GBP 294,960 and will run until 14 October 2029. Zellis UK Ltd has been selected as the supplier, ensuring payroll services align with the pay conditions mandated for RBFRS staff.

This procurement presents significant opportunities for businesses specialising in payroll management services, particularly SMEs, as the process favours such enterprises. By participating in similar tenders, businesses can expand their clientele within the public sector, enhancing credibility and fostering growth. Companies offering robust project management and support services will find this contract type highly suitable for showcasing their expertise in transitioning critical operational functions seamlessly. Such contracts also offer the potential for establishing long-term partnerships, given the service's strategic importance to the buying organisation.

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Notice Information

Notice Title

Payroll System

Notice Description

Royal Berkshire Fire Authority (RBFA) has a requirement for a payroll system after its current provider IRIS gave notice that they will no longer be able to process the payroll administration. It was agreed that the final processing date would be 31 March 2026. This contract is for the provision of payroll services to Royal Berkshire Fire and Rescue Service (RBFRS). The objectives of this contract award are: * to calculate and pay salaries, wages, expenses and allowances to staff accurately and promptly. * to make and account for all deductions required by law or as agreed. * to ascertain, record and make available all the pay and personal information which is normally and properly available because of the work necessary to calculate gross pay, deductions, allowances and net pay. The contractor must provide appropriate project management resource and support to ensure the payroll service provision is in place a go live date of April 2026. RBFRS expects at least two months of parallel running of the payroll with both the old and new contractor, prior to full transition in April 2026. The pay and conditions of services for all RBFRS staff fall into the following three categories: 1. The Grey Book - covering national pay and conditions for operational and control staff of local authority fire and rescue services 2. The Green Book - covering national pay and conditions for local authority employees 3. The Gold Book - covering national pay and conditions for brigade managers of fire and rescue services RBFRS employees must be paid on the last working day of each calendar month. Each financial year, the contractor is expected to supply RBFRS with an annual schedule of the latest dates by which information concerning changes in the pay of individuals must be submitted to guarantee implementation of those changes into the next payroll run. The Authority used G-Cloud 14 to award the contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-76a6ce55-7412-4c27-91cf-5d72191423fe
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/52a3ad64-0c5a-4a8e-b939-3228afa4a226
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79211110 - Payroll management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£294,960 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
18 Dec 20252 months ago
Submission Deadline
1 Oct 2025Expired
Future Notice Date
Not specified
Award Date
8 Oct 20254 months ago
Contract Period
12 Oct 2025 - 14 Oct 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ROYAL BERKSHIRE FIRE & RESCUE SERVICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
READING
Postcode
RG31 7SD
Post Town
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ16 Berkshire West
Delivery Location
Not specified
Local Authority
West Berkshire
Electoral Ward
Tilehurst Birch Copse
Westminster Constituency
Reading West and Mid Berkshire

Supplier Information

Number of Suppliers
1
Supplier Name

ZELLIS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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