Tender

Modification and Future Maintenance of the Fume Extraction Cabinets

MINISTRY OF DEFENCE

This public procurement record has 1 release in its history.

Tender

17 Dec 2024 at 11:46

Tender Notice
Summary of the contracting process

The Ministry of Defence has issued a tender for the modification and future maintenance of the Fume Extraction Cabinets used to ensure safety during aircraft component testing. Classified under the "Repair and Maintenance Services of Gas-Detection Equipment" industry category, this procurement is at the "Tender" stage and will follow a 'negotiated procedure without prior publication' due to the technical uniqueness of the equipment, which is exclusively supported by Fumecare Ltd., the OEM. The contract runs from 20 January 2025 to 30 April 2030, with an initial five-year term plus four optional years and a total value of approximately £551,000 (ex VAT). This opportunity encompasses delivery to various locations, including British Overseas Territories, Channel Islands, Europe, Isle of Man, Rest of the World, and within the United Kingdom. Interested parties should note the tender period ends on 6 January 2025.

This tender offers substantial opportunities for businesses specialised in the repair and maintenance of gas-detection equipment, particularly those with experience in maintaining critical safety apparatus. Since the procurement method is limited and the equipment is highly specialized, it primarily benefits firms possessing niche expertise and technical capabilities necessary for such work. This opportunity is particularly well-suited to small and medium-sized enterprises (SMEs) that can provide the required technical support and maintenance, ensuring adherence to stringent safety standards. Engaging in this contract can enhance a business's portfolio, demonstrating capability in maintaining essential defence infrastructure, thereby opening doors for future tenders within the defence and aerospace sectors.

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Notice Information

Notice Title

Modification and Future Maintenance of the Fume Extraction Cabinets

Notice Description

The Air Commodities team, part of the Ministry of Defence, intends to enter into a contract with Fumecare Ltd (Fumecare) for the modification and future maintenance of the Fume Extraction Cabinet SP130 (7359-99-8394223 GSE Type Code WAX) (Cabinet). The contract will be an initial 5 years with 4 additional option years to be taken in 1 year increments at the Authorities discretion and have a value of approximately PS551,000 (Ex VAT). In accordance with the provisions of The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 SI No. 2020/1319, this procurement falls to be regulated under the provisions of the Public Contracts Regulations 2015 as amended (in particular by SI 2020/1319). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (as required by the relevant legislation) is lawful in accordance with regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015 because competition is absent for technical reasons. This is because Fumecare is the Original Equipment Manufacturer (OEM) of the Cabinet and has supported it since it was introduced into service in 1997. Only the OEM has the drawings, information, technical expertise, and tools necessary to support this critically important piece of safety equipment which is used to remove toxic dust, fumes and aerosol vapours when testing aircraft components for early signs of failure such as cracks and metal fatigue. In particular, due to the age of the Cabinet, certain of its key electronic components are now obsolete and only the OEM has the expertise to upgrade them to the required technical and safety standards. Additional information: The Cyber Risk Profile for this requirement identified by the Cyber Risk Assessment is Very Low (Reference - RAR-241111A03).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-76aa2009-d006-49cd-8589-cf3f5940b2ae
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/5cebbc41-2e7c-4da8-9660-3894a1ff4532
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Negotiated procedure without prior publication (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50413100 - Repair and maintenance services of gas-detection equipment

Notice Value(s)

Tender Value
£551,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Dec 20241 years ago
Submission Deadline
6 Jan 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
20 Jan 2025 - 30 Apr 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MINISTRY OF DEFENCE
Contact Name
Not specified
Contact Email
sophie.smith455@mod.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BRISTOL
Postcode
BS34 8JH
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
Not specified
Local Authority
South Gloucestershire
Electoral Ward
Stoke Park & Cheswick
Westminster Constituency
Filton and Bradley Stoke

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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