Award

Cleaning and Operational Management of Public Conveniences

HAYLE TOWN COUNCIL

This public procurement record has 2 releases in its history.

Award

03 May 2024 at 12:33

Award Notice
Tender

18 Oct 2023 at 12:09

Tender Notice
Summary of the contracting process

The Hayle Town Council is looking for a contractor to provide cleaning and operational management services for public conveniences in Hayle. The contract will last for 4(+1+1) years starting from 1st April 2024, with services including daily cleaning, weekly deep cleaning, sanitary disposal, and out-of-hours repairs. Tender applications must be submitted by 9am on Tuesday 5th December 2023.

This tender opportunity offers business growth potential for small and medium-sized enterprises in the sewage, refuse, cleaning, and environmental services industry. Companies that specialise in cleaning services and have experience in managing public amenities are well-suited to compete for this contract. Hayle Town Council is the contracting authority, and the procurement process is in the award stage, with the contract value estimated at £205,000.

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Notice Information

Notice Title

Cleaning and Operational Management of Public Conveniences

Notice Description

Hayle Town Council has responsibility for the four public conveniences in Hayle. We are seeking tenders from competent contractors to ensure that the public conveniences provided are clean, safe and fully operational throughout the agreed opening times. The successful tenderer will be offered the contract for a period of 4(+1+1) years subject to service provision, commencing 1 April 2024. Tenders are invited for the following: 1. Daily unlock, (by 8am) and lock up (not before 7pm) of the toilets 2. Daily cleaning of toilets Daily cleaning of toilets as per specification listed on Page 3 - 4 and additional visits to clean the toilets if necessary. 3. Weekly cleaning and regular deep cleaning As per specification listed on Page 4. 4. Sanitary and sharps disposal 5. Provision of all consumables and soap dispensers and toilet roll holders in the Ladies, Gents and Unisex toilets 6. Out of hours repairs as required to a single item limit of PS500 with a full report to the Town Clerk at the earliest opportunity 7. Monthly legionella testing A detailed cleaning specification is contained in the tender pack. CONTRACT In submitting a tender, the tenderer shall be deemed to have offered to undertake the service and any variations thereto in accordance with the provisions of the Health and Safety at Work etc. Act 1974, Modern Slavery Act 2015 and any other current legislation covering such works. All tenderers must provide: * Details of appropriate insurances * Company Health and Safety Policy * Method statements for cleaning operations and disposal of clinical waste * Risk assessments for all functions associated with the contract and a lone working policy if required. * Emergency Action Plan * Proof of CoSHH training of all staff employed who attend the sites * CoSHH assessments for all materials used on the sites Return completed Tender Form and requested documentation (see above) either by email or in an envelope clearly labelled 'Public Convenience Tender' to: info@hayletowncouncil.net or Town Clerk Hayle Town Council Hayle Community Centre 58 Queensway Hayle TR27 4NX The deadline for the receipt of tender applications is 9am on Tuesday 5 December 2023. Additional information: The Invitation to Tender Information document and application form may be downloaded from: https://www.hayletowncouncil.net/category/news/ The value has been estimated, based on an annual cost of PS34,200 for a maximum of 6 years. This tender will not be split into lots.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-76af7205-ce4d-4ef5-9f79-066441c272ff
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/fe8f0134-1cfd-4dbf-9501-95b5f3ef5b9e
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90000000 - Sewage, refuse, cleaning and environmental services

Notice Value(s)

Tender Value
£205,000 £100K-£500K
Lots Value
Not specified
Awards Value
£215,764 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
3 May 20241 years ago
Submission Deadline
5 Dec 2023Expired
Future Notice Date
Not specified
Award Date
1 Mar 20241 years ago
Contract Period
31 Mar 2024 - 31 Mar 2028 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HAYLE TOWN COUNCIL
Contact Name
Phil Drew
Contact Email
info@hayletowncouncil.net
Contact Phone
01736755005

Buyer Location

Locality
HAYLE
Postcode
TR27 4NX
Post Town
Truro
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK3 Cornwall and Isles of Scilly
Small Region (ITL 3)
TLK30 Cornwall and Isles of Scilly
Delivery Location
Not specified
Local Authority
Cornwall
Electoral Ward
Hayle West
Westminster Constituency
Camborne and Redruth

Supplier Information

Number of Suppliers
1
Supplier Name

CRYSTAL CLEAR PROFESSIONAL CLEANING

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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