Tender

Records Information Management, Digital Solutions & Associated Services

CROWN COMMERCIAL SERVICE

This public procurement record has 7 releases in its history.

TenderAmendment

08 Dec 2020 at 11:38

TenderAmendment

02 Dec 2020 at 16:46

Tender

26 Nov 2020 at 09:50

Planning

23 Sep 2020 at 15:24

Planning

16 Sep 2020 at 09:27

Planning

03 Sep 2020 at 14:40

Planning

26 Sep 2019 at 08:03

Summary of the contracting process

The Crown Commercial Service (CCS) is initiating a procurement process for "Records Information Management, Digital Solutions & Associated Services" under the RM6175 tender. This procurement aims to establish a Pan Government Collaborative Agreement for use by Central Government Departments and various UK Public Sector Bodies, including Local Authorities, Health Services, and the Education sector. The open procedure, which surpasses the threshold, is currently in the planning stage. Key dates include the end of the tender period set for 6 January 2021, with contracts anticipated to start from 3 June 2021 and running until 2 June 2025. The total contract value is projected to reach £300 million.

This tender presents significant growth opportunities for businesses in the digital solutions and records management sectors. Companies providing software packages, document management services, and data entry services would be ideally suited to compete for this contract. Additionally, businesses must comply with Cyber Essentials requirements to participate, ensuring that those with a focus on cybersecurity and information management are encouraged to engage. Suppliers should prepare to showcase their ability to deliver secure and efficient records management services to meet the needs of various public sector clients.

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Notice Title

Records Information Management, Digital Solutions & Associated Services

Notice Description

Crown Commercial Service (CCS) acting as the Authority intends to put in place a Pan Government Collaborative Agreement for the provision of Records Information Management, Digital Solutions and Associated Services to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education (including schools, colleges and other educational establishments), charities and third sector and Devolved Administrations. CCS will be partnering with YPO to put this agreement in place. Suppliers are advised to refer to 'ADDITIONAL INFORMATION SECTION V1.3' at below for further important information. Please see the link to the PIN Notice for Lot specific information, this has also been uploaded as an attachment. https://ted.europa.eu/udl?uri=TED:NOTICE:440794-2020:TEXT:EN:HTML Additional information: On 2.4.2014 Government introduced its Government Security Classifications (GSC) scheme which replaced Government Protective Marking Scheme (GPMS). A key aspect is the reduction in the number of security classifications used. All bidders should make themselves aware of the changes as it may impact this requirement. This link provides information on the GSC at: https://www.gov.uk/government/publications/government-security-classifications Cyber Essentials is a mandatory requirement for Central Government contracts which involve handling personal information or provide certain ICT products/services. Government is taking steps to reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. To participate in this procurement, bidders must be able to demonstrate they comply with the technical requirements prescribed by Cyber Essentials, for services under and in connection with this procurement. PLEASE NOTE: All certificates issued prior to 1 April 2020 or before 30 June 2020 on the existing scheme are valid until 30 June 2021. This includes those issued by Accreditation Bodies other than IASME. On 30 June 2021, any certificate issued under the old scheme will expire. Refer to https://www.ncsc.gov.uk/information/cyber-essentials-faqs for more information. Registering for access: This procurement will be managed electronically via the eSourcing suite. This will be the route for sharing all information and communicating with bidders. If you have recently registered on the eSourcing suite for another CCS procurement you can use the same account for this new procurement. If not, you will first need to register your organisation on the portal. Use the following link for information on how register and use the eSourcing tool: https://www.gov.uk/government/publications/esourcing-tool-guidance-for-suppliers For assistance please contact the eSourcing Help desk operated by email at help@eSourcingsolution.co.uk or call 0800 069 8630.

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-76b6b225-a170-4258-bb58-c17893420ed3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/1fd6b20d-c917-4ecb-a226-7b489c8b87a5
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

63 - Supporting and auxiliary transport services; travel agencies services

64 - Postal and telecommunications services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services


CPV Codes

48000000 - Software package and information systems

63120000 - Storage and warehousing services

64216200 - Electronic information services

72212760 - Virus protection software development services

72212772 - Print utility software development services

72312000 - Data entry services

72313000 - Data capture services

72512000 - Document management services

79131000 - Documentation services

79212000 - Auditing services

79311000 - Survey services

79410000 - Business and management consultancy services

79995100 - Archiving services

79995200 - Cataloguing services

79996100 - Records management

79999100 - Scanning services

92512000 - Archive services

Notice Value(s)

Tender Value
£300,000,000 £100M-£1B
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Dec 20205 years ago
Submission Deadline
6 Jan 2021Expired
Future Notice Date
12 Oct 2020Expired
Award Date
Not specified
Contract Period
2 Jun 2021 - 2 Jun 2025 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
CROWN COMMERCIAL SERVICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LIVERPOOL
Postcode
L3 9PP
Post Town
Liverpool
Country
England

Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD7 Merseyside
Small Region (ITL 3)
TLD72 Liverpool
Delivery Location
Not specified

Local Authority
Liverpool
Electoral Ward
City Centre North
Westminster Constituency
Liverpool Riverside

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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