Notice Information
Notice Title
Records Information Management, Digital Solutions & Associated Services
Notice Description
Crown Commercial Service (CCS) acting as the Authority intends to put in place a Pan Government Collaborative Agreement for the provision of Records Information Management, Digital Solutions and Associated Services to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education (including schools, colleges and other educational establishments), charities and third sector and Devolved Administrations. CCS will be partnering with YPO to put this agreement in place. Suppliers are advised to refer to 'ADDITIONAL INFORMATION SECTION V1.3' at below for further important information. Please see the link to the PIN Notice for Lot specific information, this has also been uploaded as an attachment. https://ted.europa.eu/udl?uri=TED:NOTICE:440794-2020:TEXT:EN:HTML Additional information: On 2.4.2014 Government introduced its Government Security Classifications (GSC) scheme which replaced Government Protective Marking Scheme (GPMS). A key aspect is the reduction in the number of security classifications used. All bidders should make themselves aware of the changes as it may impact this requirement. This link provides information on the GSC at: https://www.gov.uk/government/publications/government-security-classifications Cyber Essentials is a mandatory requirement for Central Government contracts which involve handling personal information or provide certain ICT products/services. Government is taking steps to reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. To participate in this procurement, bidders must be able to demonstrate they comply with the technical requirements prescribed by Cyber Essentials, for services under and in connection with this procurement. PLEASE NOTE: All certificates issued prior to 1 April 2020 or before 30 June 2020 on the existing scheme are valid until 30 June 2021. This includes those issued by Accreditation Bodies other than IASME. On 30 June 2021, any certificate issued under the old scheme will expire. Refer to https://www.ncsc.gov.uk/information/cyber-essentials-faqs for more information. Registering for access: This procurement will be managed electronically via the eSourcing suite. This will be the route for sharing all information and communicating with bidders. If you have recently registered on the eSourcing suite for another CCS procurement you can use the same account for this new procurement. If not, you will first need to register your organisation on the portal. Use the following link for information on how register and use the eSourcing tool: https://www.gov.uk/government/publications/esourcing-tool-guidance-for-suppliers For assistance please contact the eSourcing Help desk operated by email at help@eSourcingsolution.co.uk or call 0800 069 8630.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-76b6b225-a170-4258-bb58-c17893420ed3
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/1fd6b20d-c917-4ecb-a226-7b489c8b87a5
- Current Stage
- Tender
- All Stages
- Planning, Tender
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure (above threshold)
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
63 - Supporting and auxiliary transport services; travel agencies services
64 - Postal and telecommunications services
72 - IT services: consulting, software development, Internet and support
79 - Business services: law, marketing, consulting, recruitment, printing and security
92 - Recreational, cultural and sporting services
-
- CPV Codes
48000000 - Software package and information systems
63120000 - Storage and warehousing services
64216200 - Electronic information services
72212760 - Virus protection software development services
72212772 - Print utility software development services
72312000 - Data entry services
72313000 - Data capture services
72512000 - Document management services
79131000 - Documentation services
79212000 - Auditing services
79311000 - Survey services
79410000 - Business and management consultancy services
79995100 - Archiving services
79995200 - Cataloguing services
79996100 - Records management
79999100 - Scanning services
92512000 - Archive services
Notice Value(s)
- Tender Value
- £300,000,000 £100M-£1B
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 8 Dec 20205 years ago
- Submission Deadline
- 6 Jan 2021Expired
- Future Notice Date
- 12 Oct 2020Expired
- Award Date
- Not specified
- Contract Period
- 2 Jun 2021 - 2 Jun 2025 4-5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Not Specified
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- CROWN COMMERCIAL SERVICE
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- LIVERPOOL
- Postcode
- L3 9PP
- Post Town
- Liverpool
- Country
- England
-
- Major Region (ITL 1)
- TLD North West (England)
- Basic Region (ITL 2)
- TLD7 Merseyside
- Small Region (ITL 3)
- TLD72 Liverpool
- Delivery Location
- Not specified
-
- Local Authority
- Liverpool
- Electoral Ward
- City Centre North
- Westminster Constituency
- Liverpool Riverside
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/1fd6b20d-c917-4ecb-a226-7b489c8b87a5
8th December 2020 - Opportunity notice on Contracts Finder -
https://www.contractsfinder.service.gov.uk/Notice/7aad1f20-f12a-44b2-afdb-1f918c708543
23rd September 2020 - Future opportunity notice on Contracts Finder
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-b5fd17-76b6b225-a170-4258-bb58-c17893420ed3-2020-12-08T11:38:14Z",
"date": "2020-12-08T11:38:14Z",
"ocid": "ocds-b5fd17-76b6b225-a170-4258-bb58-c17893420ed3",
"language": "en",
"initiationType": "tender",
"planning": {
"budget": {
"budgetBreakdown": [
{
"id": "1",
"period": {
"startDate": "2021-04-01T00:00:00+01:00",
"endDate": "2022-03-31T23:59:59+01:00"
},
"description": "2021/2022",
"amount": {
"amount": 10000000,
"currency": "GBP"
}
},
{
"id": "2",
"period": {
"startDate": "2022-04-01T00:00:00+01:00",
"endDate": "2023-03-31T23:59:59+01:00"
},
"description": "2022/2023",
"amount": {
"amount": 20000000,
"currency": "GBP"
}
},
{
"id": "3",
"period": {
"startDate": "2023-04-01T00:00:00+01:00",
"endDate": "2024-03-31T23:59:59+01:00"
},
"description": "2023/2024",
"amount": {
"amount": 40000000,
"currency": "GBP"
}
},
{
"id": "4",
"period": {
"startDate": "2024-04-01T00:00:00+01:00",
"endDate": "2025-03-31T23:59:59+01:00"
},
"description": "2024/2025",
"amount": {
"amount": 50000000,
"currency": "GBP"
}
}
]
},
"documents": [
{
"id": "1",
"documentType": "plannedProcurementNotice",
"description": "Future opportunity notice on Contracts Finder",
"url": "https://www.contractsfinder.service.gov.uk/Notice/7aad1f20-f12a-44b2-afdb-1f918c708543",
"datePublished": "2019-09-26T09:03:04+01:00",
"format": "text/html",
"language": "en",
"dateModified": "2020-09-23T16:24:34+01:00"
},
{
"id": "2",
"documentType": "tenderNotice",
"description": "RM6175 PIN",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/5a5b25ba-4c54-4c33-a5fb-9b02398be54d",
"format": "application/pdf"
}
]
},
"tender": {
"id": "RM6175",
"title": "Records Information Management, Digital Solutions & Associated Services",
"description": "Crown Commercial Service (CCS) acting as the Authority intends to put in place a Pan Government Collaborative Agreement for the provision of Records Information Management, Digital Solutions and Associated Services to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education (including schools, colleges and other educational establishments), charities and third sector and Devolved Administrations. CCS will be partnering with YPO to put this agreement in place. Suppliers are advised to refer to 'ADDITIONAL INFORMATION SECTION V1.3' at below for further important information. Please see the link to the PIN Notice for Lot specific information, this has also been uploaded as an attachment. https://ted.europa.eu/udl?uri=TED:NOTICE:440794-2020:TEXT:EN:HTML Additional information: On 2.4.2014 Government introduced its Government Security Classifications (GSC) scheme which replaced Government Protective Marking Scheme (GPMS). A key aspect is the reduction in the number of security classifications used. All bidders should make themselves aware of the changes as it may impact this requirement. This link provides information on the GSC at: https://www.gov.uk/government/publications/government-security-classifications Cyber Essentials is a mandatory requirement for Central Government contracts which involve handling personal information or provide certain ICT products/services. Government is taking steps to reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. To participate in this procurement, bidders must be able to demonstrate they comply with the technical requirements prescribed by Cyber Essentials, for services under and in connection with this procurement. PLEASE NOTE: All certificates issued prior to 1 April 2020 or before 30 June 2020 on the existing scheme are valid until 30 June 2021. This includes those issued by Accreditation Bodies other than IASME. On 30 June 2021, any certificate issued under the old scheme will expire. Refer to https://www.ncsc.gov.uk/information/cyber-essentials-faqs for more information. Registering for access: This procurement will be managed electronically via the eSourcing suite. This will be the route for sharing all information and communicating with bidders. If you have recently registered on the eSourcing suite for another CCS procurement you can use the same account for this new procurement. If not, you will first need to register your organisation on the portal. Use the following link for information on how register and use the eSourcing tool: https://www.gov.uk/government/publications/esourcing-tool-guidance-for-suppliers For assistance please contact the eSourcing Help desk operated by email at help@eSourcingsolution.co.uk or call 0800 069 8630.",
"status": "active",
"classification": {
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
},
"additionalClassifications": [
{
"scheme": "CPV",
"id": "63120000",
"description": "Storage and warehousing services"
},
{
"scheme": "CPV",
"id": "64216200",
"description": "Electronic information services"
},
{
"scheme": "CPV",
"id": "72212760",
"description": "Virus protection software development services"
},
{
"scheme": "CPV",
"id": "72212772",
"description": "Print utility software development services"
},
{
"scheme": "CPV",
"id": "72312000",
"description": "Data entry services"
},
{
"scheme": "CPV",
"id": "72313000",
"description": "Data capture services"
},
{
"scheme": "CPV",
"id": "72512000",
"description": "Document management services"
},
{
"scheme": "CPV",
"id": "79131000",
"description": "Documentation services"
},
{
"scheme": "CPV",
"id": "79212000",
"description": "Auditing services"
},
{
"scheme": "CPV",
"id": "79311000",
"description": "Survey services"
},
{
"scheme": "CPV",
"id": "79410000",
"description": "Business and management consultancy services"
},
{
"scheme": "CPV",
"id": "79995100",
"description": "Archiving services"
},
{
"scheme": "CPV",
"id": "79995200",
"description": "Cataloguing services"
},
{
"scheme": "CPV",
"id": "79996100",
"description": "Records management"
},
{
"scheme": "CPV",
"id": "79999100",
"description": "Scanning services"
},
{
"scheme": "CPV",
"id": "92512000",
"description": "Archive services"
}
],
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"countryName": "British Oversea Territories"
},
{
"countryName": "Channel Islands"
},
{
"countryName": "Europe"
},
{
"countryName": "Isle of Man"
},
{
"countryName": "Rest of the World"
},
{
"countryName": "United Kingdom"
},
{
"countryName": "United Kingdom"
},
{
"countryName": "Isle of Man"
},
{
"countryName": "Guernsey"
},
{
"countryName": "Jersey"
},
{
"countryName": "United Kingdom"
},
{
"countryName": "Isle of Man"
},
{
"countryName": "Guernsey"
},
{
"countryName": "Jersey"
},
{
"countryName": "United Kingdom"
},
{
"countryName": "Isle of Man"
},
{
"countryName": "Guernsey"
},
{
"countryName": "Jersey"
},
{
"countryName": "United Kingdom"
},
{
"countryName": "Isle of Man"
},
{
"countryName": "Guernsey"
},
{
"countryName": "Jersey"
},
{
"countryName": "United Kingdom"
},
{
"countryName": "Isle of Man"
},
{
"countryName": "Guernsey"
},
{
"countryName": "Jersey"
},
{
"countryName": "United Kingdom"
},
{
"countryName": "Isle of Man"
},
{
"countryName": "Guernsey"
},
{
"countryName": "Jersey"
}
]
}
],
"minValue": {
"amount": 500000000,
"currency": "GBP"
},
"value": {
"amount": 300000000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure (above threshold)",
"communication": {
"futureNoticeDate": "2020-10-12T23:59:59+01:00"
},
"contractPeriod": {
"startDate": "2021-06-03T00:00:00+01:00",
"endDate": "2025-06-02T23:59:59+01:00"
},
"suitability": {
"sme": true,
"vcse": false
},
"datePublished": "2020-11-26T09:50:09Z",
"tenderPeriod": {
"endDate": "2021-01-06T15:00:00Z"
},
"mainProcurementCategory": "services",
"documents": [
{
"id": "1",
"documentType": "tenderNotice",
"description": "Opportunity notice on Contracts Finder",
"url": "https://www.contractsfinder.service.gov.uk/Notice/1fd6b20d-c917-4ecb-a226-7b489c8b87a5",
"datePublished": "2020-11-26T09:50:09Z",
"format": "text/html",
"language": "en",
"dateModified": "2020-12-08T11:38:14Z"
},
{
"id": "2",
"documentType": "tenderNotice",
"description": "RM6175 PIN",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/5a5b25ba-4c54-4c33-a5fb-9b02398be54d",
"format": "application/pdf"
},
{
"id": "3",
"documentType": "biddingDocuments",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/275eceeb-7e46-4a14-9416-bcae1ffc8f55",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "4",
"documentType": "biddingDocuments",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/560c5dcb-5142-476d-bc2d-ce6b0d8f5f12",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "5",
"documentType": "biddingDocuments",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/2e0bfd9b-981d-48a7-b6b0-58a33da393da",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "7",
"documentType": "biddingDocuments",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/2353efe6-0424-4efd-ad70-91c240ced200",
"format": "application/zip"
},
{
"id": "6",
"documentType": "biddingDocuments",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/df374f3c-bfd7-4e43-958f-dc41dd8dbc95",
"format": "application/zip"
},
{
"id": "8",
"documentType": "tenderNotice",
"description": "Authorised Customer List",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/8ea7d023-6083-418e-90b1-5a6e1b72603a",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
}
]
},
"parties": [
{
"id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/6sQD8uds",
"name": "Crown Commercial Service",
"identifier": {
"legalName": "Crown Commercial Service",
"scheme": "GB-SRS",
"id": "supplierregistration.cabinetoffice.gov.uk/6sQD8uds"
},
"address": {
"streetAddress": "9th Floor, The Capital, Old Hall Street",
"locality": "Liverpool",
"postalCode": "L3 9PP",
"countryName": "England"
},
"contactPoint": {
"name": "The Minister for the Cabinet Office acting through Crown Commercial Service",
"email": "RM6175recordsmanagement@crowncommercial.gov.uk",
"telephone": "+443450103503"
},
"details": {
"url": "https://www.gov.uk/ccs"
},
"roles": [
"buyer"
]
}
],
"buyer": {
"id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/6sQD8uds",
"name": "Crown Commercial Service"
}
}