Award

PI1300739 - Bicameral Stock Control and Purchasing System - AWARD

PARLIAMENT UK

This public procurement record has 1 release in its history.

Award

10 Nov 2017 at 12:40

Award Notice
Summary of the contracting process

The Houses of Parliament, represented by the Corporate Officer of the House of Lords and the Corporate Officer of the House of Commons, has awarded a contract for a Bicameral Stock Control and Purchasing System. This procurement falls under the services industry, specifically classified as stock-control services (CPV code: 79991000). The contract is located in Westminster, London and was awarded on 20th October 2017. The contract period spans from 24th October 2017 until 23rd October 2022, with a total contract value of £558,333. The procurement method used was an open procedure, allowing broad participation.

This contract presents a significant opportunity for businesses involved in inventory management solutions and catering system integrations. Companies that offer commercial off-the-shelf (COTS) solutions for stock control and purchasing, particularly those that can integrate with existing electronic point of sale and financial systems, would be well-suited to compete. With the revenue of the Houses of Parliament’s catering services forecasted to exceed £13 million for the financial year 2016/17, and a projected operational requirement for over 30 venues, this is a prime opportunity for businesses aiming to expand in the public sector.

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Notice Information

Notice Title

PI1300739 - Bicameral Stock Control and Purchasing System - AWARD

Notice Description

The Corporate Officer of the House of Lords and the Corporate Officer of the House of Commons (the Authority), invite you to submit a tender for the services as detailed in this Invitation to Tender (ITT) and the various requirements documents. The Houses of Parliament is looking to award a new contract on behalf of the House of Lords Catering & Retail Service and the House Commons Catering Service for a Bicameral Stock Control & Purchasing System. This is to meet the corporate objective of both Houses of Parliament for providing value for money in the delivery of their catering services, through effective and efficient inventory management. Each House is a legal entity in its own right and outlets are owned by one or the other House, not jointly. Revenue for both House of Commons' and House of Lords' operations is forecast to be over ?13 million in the financial year 2016/17, with total annual covers/transactions estimated at over 1.5 million. In total, the two organisations employ around 400 staff. The stock control and purchasing system will be expected to serve the operational requirements of over 30 venues within five separate sites across the Parliamentary Estate, including the Palace of Westminster. There is some commonality between the catering ICT systems currently in use in both houses. In the case of Electronic Point of Sale (EPOS) this is Micros 3700 RES 5.4 and Artifax Event 4.2.0.21 for Banqueting and Events Management. There is currently no common stock management and purchasing system, and the Houses of Parliament is therefore seeking a solution that serves the catering departments in both Houses. Any solution should provide integration with the current EPOS and financial systems. Currently the catering department in the House of Commons uses Check SCM 3.5 as a Stock Management tool for stock control and purchasing. The House of Lords catering department does not have any Stock Management system for managing food and all processes are manual using spreadsheets. Beverages and souvenirs are managed using Micros Material control. o Each House has its own finance system (Agresso) using different cost centre and General Ledger code structures. o We are seeking a solution that can integrate with the existing EPOS and Events Management systems as well as interfacing with each houses finance system. o We are seeking a system that will support both catering departments. In view of the above arrangements, the Houses of Parliament is flexible regarding your proposal; whether this is through two instances of the same system with the ability to be merged at a later stage, or one system to be used by both organisations. The Authority is seeking a commercial 'off-the shelf' (COTS) solution; a bespoke solution would not meet the Houses of Parliament's ICT strategic goals. Any added development required to meet the requirements in the ITT should be offered as part of the standard produ...

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-76ff7753-8e90-436f-82bb-cc3d1c4c842d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6f74309c-7f04-44b2-a854-a36a97d5039e
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79991000 - Stock-control services

Notice Value(s)

Tender Value
£230,000 £100K-£500K
Lots Value
Not specified
Awards Value
£558,333 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
10 Nov 20178 years ago
Submission Deadline
19 May 2017Expired
Future Notice Date
Not specified
Award Date
19 Oct 20178 years ago
Contract Period
23 Oct 2017 - 23 Oct 2022 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PARLIAMENT UK
Contact Name
Parliamentary Procurement & Commercial Service
Contact Email
ppcs@parliament.uk
Contact Phone
02072191600

Buyer Location

Locality
LONDON
Postcode
SW1A 0AA
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

INDICATER

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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