Tender

Invitation to Tender a New 66HP Compact Utility Tractor

HYTHE & DIBDEN PARISH COUNCIL

This public procurement record has 1 release in its history.

Tender

05 Sep 2025 at 08:28

Tender Notice
Summary of the contracting process

Hythe and Dibden Parish Council is seeking tenders for the supply of a new 66HP Compact Utility Tractor for its Maintenance Team, with a procurement focus on agricultural and horticultural products, specifically tractors. This tender invites businesses to participate in a single tender action method for contracts below the threshold. The contract's key dates include a closing deadline on 1st October 2025, with the anticipated contract start date set for 14th November 2025 and a completion date of 31st December 2025. The tractor, required to be road-legal and equipped with specific features, will be delivered to the postcode SO45 6BZ, Southampton. Businesses must ensure compatibility with existing equipment and provide cost breakdowns and assurances regarding maintenance and spare parts.

This tender presents a promising business growth opportunity for suppliers experienced in providing compact utility tractors and automotive maintenance services. Small and medium-sized enterprises (SMEs) are particularly encouraged to apply due to the suitability requirements outlined. Companies with a history of delivering vehicles similar to the specifications, especially those able to offer efficient trade-in solutions for the Council's existing machinery, will be well-positioned for success. By participating, businesses can expand their client base within local government procurement, offering tailored solutions that meet specific civic maintenance needs.

How relevant is this notice?

Notice Information

Notice Title

Invitation to Tender a New 66HP Compact Utility Tractor

Notice Description

Supply of a New 66HP Compact Utility Tractor Hythe and Dibden Parish Council is inviting tenders for the supply of a new 66HP Compact Utility Tractor, or an equivalent model, for use by the Council's Maintenance Team. The tractor will be employed for a range of maintenance activities, including grass cutting, verge and hedge maintenance, transporting materials, clearing debris, and general groundskeeping. The vehicle must be fitted with appropriate warning beacons and high-visibility markings on the rear. The tractor is required to be supplied with a front loader, ballast box, and bucket. Tyres must be suitable for both road and grass use to ensure safe and effective operation across all Council sites. The successful contractor must demonstrate a proven track record in supplying vehicles of a similar nature, delivering on time and within budget. Additionally, the contractor must provide written assurances regarding the availability and timely provision of spare or replacement parts necessary for ongoing maintenance of the tractor. For further information and to obtain a copy of the tender document, please contact Leigh Morgan, Hythe and Dibden Parish Council: leigh.morgan@hytheanddibden.gov.uk Telephone 02380 841411 Closing Date 12pm - 3rd October 2025 Additional information: Hythe and Dibden Parish Council is inviting tenders for the supply of a new 66HP Compact Utility Tractor, or an equivalent model, for use by the Council's Maintenance Team. The tractor will be employed for a range of maintenance activities, including grass cutting, verge and hedge maintenance, transporting materials, clearing debris, and general groundskeeping. The vehicle must be fitted with appropriate warning beacons and high-visibility markings on the rear. The tractor is required to be supplied with a front loader, ballast box, and bucket. Tyres must be suitable for both road and grass use to ensure safe and effective operation across all Council sites. The Council already owns a number of items of machinery that will need to be compatible with the new tractor. Trade-in Details Hythe and Dibden Parish Council currently owns one tractor which we wish to trade in as part of the tender package: * John Deere 3038R - 1495.1 working hours - 17 plate The new tractor must be fully road-legal, including warning beacons and road registration. Contract Summary The applicant is required to provide value for money and comply with the Council's contractors' rules. Tenders must include a breakdown of costs, covering: * Equipment summary * Trade-in summary * Manufacturer's discount * Any additional discounts or special offers * Estimated delivery times for the machinery * Details of manufacturer warranties and guarantees * Any other considerations * Details of contingency costs The appointed contractor must aim to supply the tractor by 20th March 2026 Site Visits A site visit to view the machinery that the Council wishes to trade in can be arranged by contacting the Parish Council Grounds and Buildings Manager, Leigh Morgan, either by email at leigh.morgan@hytheanddibden.gov.uk or by telephone 02380 841411. Location of Contract Postcode: SO45 6BZ Publishing Date: 1st September 2025 Closing Date: 1st October 2025 Contract Start Date: 14th November2025 Contract End Date: 31st December 2025

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-779f6956-8426-4076-8234-2c685deb27c1
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/08459396-4eec-46f2-8bb7-51cb070e4c1b
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Single tender action (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

03 - Agricultural, farming, fishing, forestry and related products

16 - Agricultural machinery

CPV Codes

03100000 - Agricultural and horticultural products

16700000 - Tractors

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Sep 20253 months ago
Submission Deadline
1 Oct 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
14 Nov 2025 - 31 Dec 2025 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HYTHE & DIBDEN PARISH COUNCIL
Contact Name
Leigh Morgan
Contact Email
leigh.morgan@hytheanddibden.gov.uk
Contact Phone
02380841411

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO45 6BZ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
Not specified
Local Authority
New Forest
Electoral Ward
Hythe Central
Westminster Constituency
New Forest East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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