Planning

TRANSPORT SERVICES FOR MAJOR EVENTS

FOREIGN COMMONWEALTH AND DEVELOPMENT OFFICE

This public procurement record has 1 release in its history.

Planning

09 Aug 2023 at 15:36

Market Engagement Notice
Summary of the contracting process

The Foreign Commonwealth and Development Office (FCDO) is seeking Transportation Services for Major Events, involving engaging the supply market to assess interest in providing a combined contract for transport planning and hire services. The procurement stage is currently in the planning phase, with an engagement end date set for 8th September 2023. The FCDO intends to host major events from 2023 to 2025, including high-profile events, and is inviting suppliers to a supplier engagement day in London on 11th September 2023. The procurement opportunity is open to Small and Medium-sized Enterprises (SMEs).

This tender for transportation services presents an opportunity for businesses that provide transport planning and vehicle hire services to compete. Suitable businesses are those capable of delivering services for high-profile events attended by Heads of States or Governments. Interested businesses should register on the FCDO procurement portal to access project documentation and express their interest in participating. Registering for the portal's e-procurement system, JAGGAER, allows potential suppliers to communicate with the FCDO and submit their bids. Two-factor authentication is required for portal access, with registration taking approximately 5 minutes and being free of charge.

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Notice Information

Notice Title

TRANSPORT SERVICES FOR MAJOR EVENTS

Notice Description

The FCDO's Major Events Team (Protocol) provides a comprehensive event management service to FCDO, organising meetings, conferences, summits and events throughout the UK, be it a meeting for 20, a reception for 200, or an International Summit for 2,000+. The service includes finding the right venue from the fine rooms of the FCDO at Lancaster House to conference centres and hotels throughout the UK. The team offers a full delegate management package and oversee and organise of all the event arrangements. Services include arranging, production & media facilities, catering, security, ICT/resilience and transport services. FCDO will be hosting a number of major events in 2023 to 2025, some of which may require the services of a transport provider. Some of these events will be high profile attended by Heads of States or Governments and are therefore expected to attract considerable media presence. The FCDO would like to conduct early market engagement with the supply market place to gauge the markets interest and appetite to provide a combined, single supplier contract for Transportation Services to include a transport planning service and the hire of ground transportation (i.e. vehicle hire and drivers). Feedback from the market will serve to inform and refine FCDO's procurement strategy and specification for these services. Suppliers are invited to attend a supplier engagement day to be held in London on 11th September 2023 at one of the FCDO's offices in London. To register your interest in attending, please register onto the FCDO procurement portal at https://fcdo.bravosolution.co.uk/web/login.html and answer three simple questions*. (* See Additional Text titled "INSTRUCTIONS ON HOW TO ACCESS OUR PROCUREMENT PORTAL AND HOW TO EXPRESS INTEREST IN THIS OPPORTUNITY" for details on how to answer the questions). Due to room capacity, attendance is limited to two individuals per supplier. Further details will be shared via the portal by 4th September 2023 once you have registered your interest. Please note, at this stage the FCDO is seeking expressions of interest only and will therefore not be answering any specific clarification questions on the specifications. Full details of the services required can be found in the attachment to this notice ** FCDO is the Contracting Authority and the services will be open to other HMG departments. For a full list see the document attached to this notice ** Additional CPV Codes to the main code: 79952000, 60100000 Additional information: INSTRUCTIONS ON HOW TO ACCESS OUR PROCUREMENT PORTAL AND HOW TO EXPRESS INTEREST IN THIS OPPORTUNITY ARE AS FOLLOWS: In order to participate and gain access to all documentation in relation to this procurement, potential suppliers should access the FCDO's e-procurement portal, JAGGAER, available via the below link: - URL: https://fcdo.bravosolution.co.uk/web/login.html Once logged in, search for project reference project_9453 and pqq_1438. pqq_1438 has a message capability to enable you to communicate with us and advise whether you are interested in Expressing an Interest. You must complete the three questions in the Technical Envelope to register your interest. If a potential supplier is not registered on the portal, click the link above to be taken to the home page, click the "Click here to register!" button, and follow the on-screen instructions to complete registration. Registration takes approximately 5 minutes and is free of charge. Two-Factor Authentication (2FA) Potential suppliers should note that two-factor authentication will be required to access the FCDO's e-procurement portal, JAGGAER, which requires Google Authenticator to be downloaded onto a mobile device. For more information in relation to two-factor authentication, a guide can be accessed by clicking the link on the home page of the FCDO's e-procurement portal, JAGGAER.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-7ce88408-5e68-4653-9d31-5463e43a52c6
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/51f66835-268a-40e9-bfac-0f2b6d159a45
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71311200 - Transport systems consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Aug 20232 years ago
Submission Deadline
Not specified
Future Notice Date
8 Sep 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FOREIGN COMMONWEALTH AND DEVELOPMENT OFFICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 2AH
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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