Planning

Masters House, Trinity Road, Sheerness, Isle of Sheppey, Kent. ME12 2PJ - Lease - A949

SWALE BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Planning

11 Oct 2022 at 13:39

Market Engagement Notice
Summary of the contracting process

Swale Borough Council has initiated a tender process for the lease of Masters House located in Sheerness, Isle of Sheppey, Kent. The procurement stage is at the planning phase with an engagement end date of 2nd December 2022. This opportunity falls under the industry category of non-residential property renting or leasing services and is open for SMEs to participate.

The lease of Masters House by Swale Borough Council presents a lucrative opportunity for organisations to occupy, manage, and maintain the property to generate income and community benefits. Businesses well-suited to compete in this tender are those with experience in property management and a strong financial background. Interested parties should submit expressions of interest outlining their proposed operating model, marketing strategies, financial projections, and relevant experience by the deadline of 2nd December 2022.

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Notice Information

Notice Title

Masters House, Trinity Road, Sheerness, Isle of Sheppey, Kent. ME12 2PJ - Lease - A949

Notice Description

Swale Borough Council is seeking Expressions of Interest (EOI) from organisations to occupy, manage and maintain Masters House, with the objectives being to secure income for Swale Borough Council and to optimise local economic and community benefit. Master's House in Trinity Road, Sheerness was formerly the district office for Swale Borough Council. It is a two storey, largely period property comprising 5,813 sq. ft gross internal area. It is a well-located asset in the heart of Sheerness, between the Water Tower and Holy Trinity Church, with Swale Borough Council's Trinity Place Car Park to the rear and a short walk from the High Street, train station and sea front. A location plan is attached. The building has benefited from a PS1.5m refurbishment, including a range of low carbon measures and it is now the intention that it is managed to provide good quality, small business space with associated meeting rooms and kitchen areas provided. The building should also provide wider community benefit through the provision of meeting rooms and a larger function space on the first floor. Any event should adhere to regulations and have relevant licences in place. The configuration of the refurbished space can be found on the plans attached, including room sizes. To the rear of the building are three separate workshop spaces. Whilst these are not part of the refurbishment an application for further funding has been made and it is hoped that these will become available, once refurbished, in the next 12-18 months. Any expressions of interest submitted should include these workshop spaces within the proposals. These should be identified as a separate entity and any income from these should not be relied upon to support the main building. It is an assumption that they will be available by March 2024. The Council is seeking an experienced operator that will optimise the income revenue to the Council and the economic and community benefit for the locality. It will consider approaches based upon the lease of the building(s) to a company, Trust or Charity for it to manage against the stated objectives. Responses to this invitation should be sent to KentBusinessPortal and received by Friday 2nd December 17.00pm. Proposals should assume that the lease for the building will commence within the first quarter of 2023. The permitted use will solely be for the provision of delivering a service that will benefit the local economy and community. No other use will be permitted without the express consent of the Landlord. As a minimum, proposals should detail the following * Details about the organisation making the proposal, including any relevant experience. * Details of the preferred and acceptable lease period. * Annual rent being offered to Swale Borough Council and/or any Commercial offering e.g. profit share etc. * Basic Business Plan that demonstrates that the proposal is viable and sustainable for the duration of the lease. Additional information: Your Business Plan should as minimum include the following: * Proposed operating model * Marketing proposals * Details of how any repairs and improvements will be funded * Organisations most recent set of accounts covering last two years or period that is available if operating less than two years. * Financial projections demonstrating a strong viability, showing profit & loss forecasts and any surplus in addition to a cash-flow for at least 3 years, * Details relating to managing H & S Statutory requirements * Details of any other innovative activities proposed to increase usage, occupation, income generation and economic and community benefit * Evidence of previous experience/operations of a similar nature Swale Borough Council will also consider proposals for the combined lease and use of both Masters House (to which this EOI relates) and 44 Trinity Road ("The Old Sheerness Library"), for which a separate EOI has been published alongside this one. 44 Trinity Road is located approximately 80m from Masters House. If your proposal is for both opportunities it is acceptable to submit only one business plan, if you feel this is most appropriate. Proposals should nonetheless make clear how each building is to be used and any phasing of occupation or operations. Please email evaharris@swale.gov.uk if you require further information or to arrange to view the premises. On receipt of the Responses, the Council will perform an evaluation of Responses with a view to selecting an organisation by December 2022 subject to lease contract and Committee approval The evaluation process will be as follows: Evaluation criteria Maximum points Operating Model 30 Rent provisions 20 Financial Forecasts and Cash-Flow Information 20 Technical and professional ability 20 Health and Safety 10 TOTAL 100

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-80cc1638-d715-47cd-8f42-313dd1ff1796
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b316a073-c17f-4157-9bed-349fc057eea8
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

70 - Real estate services

CPV Codes

70220000 - Non-residential property renting or leasing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Oct 20223 years ago
Submission Deadline
Not specified
Future Notice Date
2 Dec 2022Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SWALE BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SITTINGBOURNE
Postcode
ME10 3HT
Post Town
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ43 Kent Thames Gateway
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Swale
Electoral Ward
Roman
Westminster Constituency
Sittingbourne and Sheppey

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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