Award

St Mary's School and College ~ Tender for Estate Management Services.

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

29 Sep 2017 at 08:24

Award Notice
Tender

04 Apr 2017 at 09:52

Tender Notice
Summary of the contracting process

The Litmus Partnership Ltd is conducting a tender for Estate Management Services at St Mary's School and College, located in Bexhill-on-Sea, England. This initiative, aimed at enhancing the learning environment for children with complex communication disabilities, is currently in the Award stage, with a contract period that commenced on 1 September 2017 and runs until 31 July 2020, including potential extensions. The tender, published on 29 September 2017, falls under the Building and Facilities Management Services category, with a total contract value of £1,620,000. The tender was initiated through a selective procurement method, and businesses were required to submit their Selection Questionnaire by 5 May 2017.

This procurement presents significant opportunities for businesses specialising in estate management, particularly those capable of delivering high-quality services in educational settings. Companies that can demonstrate innovation and a proactive approach to contract management would be well-suited to compete. The successful contractor will be responsible for creating a conducive environment for both students and staff by maintaining facilities to high standards and implementing effective management systems. With a focus on fostering an inclusive educational experience, businesses positioned to provide tailored solutions in facility management should consider engaging in this sector.

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Notice Information

Notice Title

St Mary's School and College ~ Tender for Estate Management Services.

Notice Description

Founded in 1922, St. Mary's has become a centre of excellence for the provision of education and life skills development for children with severe and complex Speech, Language and Communication disabilities. St Mary's takes day and residential children from age 7 through to 19 plus. Students attend the 6th form College from the age of 16. The School provides excellent facilities and specialist staff including experienced Teachers, Speech and Language Therapists, Occupational Therapists, Physiotherapists, an Audiologist, Educational Psychologist, Psychology Assistants, Teaching and Therapy Assistants and Care staff. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of estate management services within the facilities for St Mary's School and College. The high quality service levels proposed, should deliver excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of service is as detailed within the tender specification. The contract being tendered is for 3 years in duration from 1.9.2017 until 31.7.2020, with an option to further extend during the contract term and will be fixed price in nature, with the Contractor invoicing the Client for 1/12th of the annual cost on a monthly basis. Any variations to the contract that are requested by the Client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation, to the satisfaction of the contract supervising officer. The Contractor will be required to implement a computer based Fault reporting system, to be made available to all staff, to: - Report all faults, concerns and requests for assistance; - Categorise them by function and priority; - Acknowledge receipt to the sender; - Record action to be taken; - Record the remedial action taken; - Record the time-scale for First Fix and Remedy / Final Fix was achieved; - Provide feedback to the sender, for acceptance or comment; - Provide periodic performance reports to the School (weekly / monthly / annual). The above system to be also used to monitor Planned Preventative Maintenance tasks. At present 8 estate management operatives (7.75 FTE) are employed year round for planned preventative maintenance and on call duties, including grounds maintenance tasks and work between the hours of 8:00 - 18:30 predominantly Monday to Friday, which includes a supervisory role, totalling 40 hours per week. Further information is provided in the procurement documents. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/st_marys_school_and_college__estate_management_services The closing date for receipt of the Selection Questionnaire is 5.5.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-83377152-a929-46bf-9afb-e04fe050841d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6356cb66-1634-4584-95db-8ba45553508f
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
£1,620,000 £1M-£10M
Lots Value
Not specified
Awards Value
£836,628 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
29 Sep 20178 years ago
Submission Deadline
5 May 2017Expired
Future Notice Date
Not specified
Award Date
17 Sep 20178 years ago
Contract Period
22 Oct 2017 - 22 Oct 2020 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
The Litmus Partnership
Contact Email
pqq@litmuspartnership.co.uk
Contact Phone
Not specified

Buyer Location

Locality
BEXHILL-ON-SEA
Postcode
TN40 2LU
Post Town
Tonbridge
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ22 East Sussex CC
Delivery Location
Not specified
Local Authority
Rother
Electoral Ward
Bexhill Old Town & Worsham
Westminster Constituency
Bexhill and Battle

Supplier Information

Number of Suppliers
1
Supplier Name

BANDERA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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