Award

Leisure Management System - AWARD

UNIVERSITY OF CUMBRIA

This public procurement record has 1 release in its history.

Award

30 Jul 2024 at 10:26

Award Notice
Summary of the contracting process

The University of Cumbria has awarded a contract for a new leisure management system (LMS) to be implemented across its sports centres in Lancaster, Carlisle, and Ambleside. The tender, titled "Leisure Management System - AWARD," focuses on procuring a comprehensive software package for information systems under the CPV code 48000000. The procurement followed a restricted procedure and commenced with a tender period ending on 13th May 2024. The contract period spans from 31st March 2025 to 30th March 2028. The awarded supplier is Gladstone MRM Limited, with the total contract value amounting to £41,278.

This procurement creates significant opportunities for businesses specialising in software solutions, particularly those with expertise in Software as a Service (SaaS) that meets compliance standards such as PCI DSS and Cyber Essentials Plus. The LMS must integrate with several existing university systems, enhancing customer service and operational efficiency. SMEs have been identified as suitable candidates for this tender, making it an ideal opportunity for small to medium enterprises to expand their service offerings and client base in the educational sector. The contract’s focus on continuous vendor support enhances long-term business relationships, presenting a chance for sustained growth.

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Notice Information

Notice Title

Leisure Management System - AWARD

Notice Description

This tender is for a leisure management system (LMS) for our Sports Centres. The University has a sports centre at its campuses in Lancaster, Carlisle and Ambleside. Our extant LMS has been in operation since 2012. The University is seeking a system providing customers with an online self-service portal facilitating joining, bookings, payment administration (including direct debit management and/or recurring card payment), account management, with access to these functions via a range of devices including smartphones. The new system must include a reporting tool with standard reports and dashboards. Of particular interest to us is functionality to allow us to improve customer service and improve the efficiency of our business. Integration with existing University systems is important to the University. Such systems include: Student records system (Tribal SITS) HR system (ResourceLink) Timetabling (Syllabus Plus) Finance system (Agresso) Authentication system for Single Sign On (Entra ID / Azure AD or SAML2) Our preferred method for the supply of the solution is as Software as a Service, completely supported by the vendor in all respects 24x7x365 including system updates and upgrades. The solution must be PCI DSS compliant, and the vendor must hold Cyber Essentials Plus accreditation or comparable certification.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-83815a0d-de2a-4833-a17f-83e8dca3124a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/aa12f986-3d5e-4889-aa28-8e5986bbb06f
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£41,278 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
30 Jul 20241 years ago
Submission Deadline
13 May 2024Expired
Future Notice Date
Not specified
Award Date
29 Jul 20241 years ago
Contract Period
30 Mar 2025 - 30 Mar 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF CUMBRIA
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LANCASTER
Postcode
LA1 3JD
Post Town
Lancaster
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD4 Lancashire
Small Region (ITL 3)
TLD44 Lancaster and Wyre
Delivery Location
TLD North West (England)
Local Authority
Lancaster
Electoral Ward
Bowerham
Westminster Constituency
Lancaster and Wyre

Supplier Information

Number of Suppliers
1
Supplier Name

GLADSTONE MRM

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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