Tender

Christmas Lights

BEWDLEY TOWN COUNCIL

This public procurement record has 1 release in its history.

Tender

11 Jan 2021 at 13:27

Tender Notice
Summary of the contracting process

Bewdley Town Council is seeking tenders for a three-year contract titled "Christmas Lights", aimed at providing a fully managed solution for the installation, maintenance, and storage of Christmas lights in various locations within Bewdley, England. This procurement falls under the category of "Other community, social and personal services" and is currently at the tender stage. Interested parties must submit their bids in hard copy to the Town Clerk by noon on 12th February 2021, as the tender period will conclude at this time. The contract is set to commence on 19th November 2021 and will run until 11th January 2024. The total contract value is £39,000, with a minimum value of £34,500, and will be awarded based on the highest score rather than the lowest bid.

This tender represents a significant opportunity for businesses specialising in festive decorations, installation services, and electrical installations. Suppliers with experience in managing similar projects, particularly those capable of offering creative lighting solutions and adhering to health and safety standards, will find this contract well-suited to their capabilities. Companies should be prepared to demonstrate their technical expertise, provide visual mock-ups of proposed designs, and ensure compliance with insurance and risk assessment requirements. Local firms and small to medium enterprises (SMEs) will particularly benefit from this tender, as the Town Council encourages bids that align with community engagement and social service provisions.

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Notice Information

Notice Title

Christmas Lights

Notice Description

3-year contract for Christmas Light for Bewdley Town Council Scope of the contract - The contract will include a fully managed solution for the provision, installation, testing maintenance, dismantling and storage of the Christmas lights and associated electrical installations. Ensuring the lights are installed, tested and working at least one week prior to the towns Christmas light switch on event (dates to be confirmed annually). The Contractor will be required to demonstrate that all insurances, health and safety procedures and risk assessments, necessary for the smooth and safe fulfilment of the contract, are in place. The Contractor is required to provide a proposed lighting scheme; displays and colour schemes will have to be discussed with and final approval agreed by Bewdley Town Council. The Town Council require Christmas lights in seven locations. Installation Requirements - 25 x mounted lamp post decorations/motifs at various locations, Installation of lights on the Load Street Christmas tree (Tree supply not required), Installation of lights in the trees facing the river adjacent to Bridge House, Beale's Corner, String lights between lamp columns in Load Street To bid for this tender, please submit the following: The technical specification (details of experience, proposed approach to the works etc.) including a list of motifs/decorations planned with their anticipated life-spans; A visual "mock-up" of what the scheme will look like in situ; Your cost for the three-year Christmas Lights display, broken down per year, to be invoiced annually; The names and contact details of two references who have received a similar service in the past 12 months; A copy of your current public & employers' liability insurance documents; Risk Assessments; Method Statements Reporting procedure - A preliminary meeting will be held between Bewdley Town Council and the selected Contractor to ensure that all are fully aware and in agreement with what needs to be done to fulfil the terms of the contract. The Town Clerk will have overall responsibility for the project on behalf of Bewdley Town Council. Criteria for award of contract - Bewdley Town Council is not bound to accept the lowest tender bid for the work required. The bid with the highest score will be awarded the contract for the work. Tenders are to be submitted in hard copy in a sealed marked envelop to the Town Clerk at the above address by noon on 12th February 2021. Submissions received after this date and time will not be considered. The envelope should bear no distinguishing marks that would identify the tenderer. All tenders will be opened at the same time by the Town Clerk, in the presence of at least one Councillor. Bids for this contract will be opened on 15th February 2021. The Council will notify applicants of the outcome of their tender by the 10th April 2021.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-83ff0dcc-f636-4c38-885f-8c7124e56de4
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f4ebcdf4-8d15-42bd-834e-8e2b024e39f3
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Single tender action (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

98 - Other community, social and personal services

CPV Codes

98000000 - Other community, social and personal services

Notice Value(s)

Tender Value
£39,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Jan 20215 years ago
Submission Deadline
12 Feb 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
19 Nov 2021 - 11 Jan 2024 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BEWDLEY TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BEWDLEY
Postcode
DY12 2AE
Post Town
Dudley
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG12 Worcestershire CC
Delivery Location
Not specified
Local Authority
Wyre Forest
Electoral Ward
Bewdley & Rock
Westminster Constituency
Wyre Forest

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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