Tender

Print and Communications Services DPS via Panacea

SHEFFIELD CITY COUNCIL

This public procurement record has 4 releases in its history.

Tender

20 Feb 2019 at 12:45

Tender Notice
Tender

18 Feb 2019 at 16:13

Tender Notice
Tender

18 Feb 2019 at 13:39

Tender Notice
Tender

18 Feb 2019 at 13:27

Tender Notice
Summary of the contracting process

Sheffield City Council is initiating a procurement process for "Print and Communications Services DPS via Panacea," primarily aimed at addressing its ongoing requirements for print and communication products in the Yorkshire and the Humber region. The procurement is classified under the CPV code for printed matter and related products, with a total estimated value of £8,000,000. This selective procurement method follows a restricted procedure, and the tender period closes on 19th March 2019. The contract period will commence on 1st May 2019 and run until 30th April 2023.

This dynamic purchasing system (DPS) presents significant opportunities for small and medium-sized enterprises (SMEs) to engage in the print and communications sector, including services such as design, marketing, and advertising. Businesses that specialise in print production, distribution services, creative design, and marketing communications would be well-suited to bid for this contract. The flexible nature of the DPS allows new suppliers to join throughout its duration, encouraging innovation and competition in delivering these essential services for the council.

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Notice Information

Notice Title

Print and Communications Services DPS via Panacea

Notice Description

The Council has a significant ongoing requirement for Print and other Communications products and services. These are used to help to inform the residents of Sheffield about the work of the Council and the services it offers. Where we are unable to undertake this type or volume of print activity in house we need to use external suppliers to undertake this on our behalf. In order to procure in a flexible, open and transparent manner we have chosen to offer this opportunity via a Dynamic Purchasing System (DPS) under the PCR 2015 regulations. The DPS will provide an effective route to market for the print, design, advertising, marketing and public relations services required by SCC for services which cannot be delivered in-house. The DPS route is considered to be a more effective approach over a traditional framework agreement as it provides greater flexibility and the ability to respond to changes in supplier markets, this also offers new suppliers the ongoing opportunity to join the framework at any time providing they meet the statutory and quality requirements. Sheffield City Council ("the Council") has worked with Panacea Applications Limited to introduce a web-based system, Panacea Software, to manage the Council's DPS. The Council will use this system for the procurement of Design, Print and Related Services for the Council's Communications department. The DPS is divided into the following service categories: Print & Distribution * Lot 1 Standard Print * Lot 2 Distribution and Mailing * Lot 3 Courier Services * Lot 4 Large Format, Signage and Display Printing * Lot 5 Security Printing * Lot 6 Confidential Print including Electoral Printing Promotional Products * Lot 7 Branded Promotional Products, Specialist Printing Creative Services * Lot 8 Creative Services Design, Animation and Artwork for Print and Digital Media * Lot 9 Photography and Film Making * Lot 10 Illustration Copywriting and Proof-reading * Lot 11 Copywriting and Proof-reading Marketing & Communications * Lot 12 Digital Communications (Content Writing) * Lot 13 Marketing Communications * Lot 14 Internal and Change Communications * Lot 15 External Affairs Media & Advertisement Buying * Lot 16 Media Buying Consultation/Surveys * Lot 17 Consultation/ Surveying Sheffield City Council has its own in-house services to support some of its print, products and communication needs; however, there may be occasions when the in-house provision does not have the capabilities or capacity to undertake specific pieces of work. The Categories and Lots on this DPS will enable Sheffield City Council to commission a company/ agency to produce work on our behalf. All detailed requirements per commission will be communicated via the order in Panacea or the further competition enquiries again via the system. N.b Please note that initial qualification onto the framework does not guarantee work, subsequent work will be acquired via the pricing matrices or you will be asked to complete or a further comp Additional information: Deadline for submissions (1st Round only) is 21st March 2019 - 12.00pm. Bidders are still able to complete documentation for the lifetime of the DPS, bids submitted after the 1st May 2019 will be evaluated within 10 working days of their receipt

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-84a5a94f-61be-4f7a-9c78-34a6694e40da
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ac0b6451-f706-4a29-a0a2-8be643e41532
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Dynamic, Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

30 - Office and computing machinery, equipment and supplies except furniture and software packages

34 - Transport equipment and auxiliary products to transportation

64 - Postal and telecommunications services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

22000000 - Printed matter and related products

30199700 - Printed stationery except forms

34928470 - Signage

64000000 - Postal and telecommunications services

79000000 - Business services: law, marketing, consulting, recruitment, printing and security

Notice Value(s)

Tender Value
£8,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Feb 20197 years ago
Submission Deadline
21 Mar 2019Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Apr 2019 - 30 Apr 2023 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SHEFFIELD CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 4PL
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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