Award

Supply and Maintenance of Multi-Functional Devices & Printers

ARCHITECTS REGISTRATION BOARD

This public procurement record has 2 releases in its history.

Award

12 Aug 2019 at 11:07

Award Notice
Tender

18 Apr 2018 at 12:46

Tender Notice
Summary of the contracting process

The Architects Registration Board is currently engaged in a public procurement process for the "Supply and Maintenance of Multi-Functional Devices & Printers" in London, England. This tender follows a limited procurement method through competitive quotations below the threshold and was published on 18th April 2018. The tender period concluded on 18th May 2018, and the contract is set to commence on 3rd September 2018, lasting until 31st August 2019. The procurement falls under the category of office and computing machinery, equipment, and supplies.

This tender represents a significant opportunity for small and medium enterprises (SMEs) as well as voluntary, community, and social enterprises (VCSEs) that specialise in office equipment supply and maintenance services. Suppliers capable of providing integrated solutions that facilitate the operation of multi-functional devices while ensuring compatibility with SharePoint and SQL Server systems would be particularly well-placed to compete. Businesses offering maintenance services that cover parts, toner, and labour as part of a comprehensive contract will find a fitting market here.

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Notice Information

Notice Title

Supply and Maintenance of Multi-Functional Devices & Printers

Notice Description

Invitation to tender for the supply and maintenance of photocopier/scanning devices and desktop printers The Architects Registration Board is the UK's statutory regulator of architects. We are an independent, public interest body, set up by an Act of Parliament in 1997. We are a small organisation with 25 members of staff. We are tendering for the purchase and maintenance of: * 2 x multi-functional devices (photocopy/scanning) with A4/A3, fax function, B&W/colour print/copy capability; * a minimum of 2 x desktop printers each with at least 2 paper trays. Along with the purchase of devices, we require a maintenance contract to sit alongside all machines (to include toner, maintenance, parts, labour and call-outs - contract length and start date to be negotiated) and ideally some form of print management software to incorporate a secure print release function. Of note: Sharepoint & SQL Server Integration We operate multiple line-of-business applications that use Microsoft SQL Server databases for storage and retrieval of entity records and also operates Sharepoint 2013 (On Premises) for Records Management / Document Management purposes. We are seeking a solution that may ultimately facilitate tight integration between these products and the chosen models of Photocopiers. Specifically: * Scanning documents into Sharepoint Libraries directly from the Photocopier * Simultaneously specifying Sharepoint metadata values * Simultaneously validating Sharepoint metadata values against SQL Server entities * Simultaneously populating Sharepoint metadata values by executing lookups against SQL Server entities

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-87380ead-36ed-4314-a183-c2f61fc3fda7
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/64ba5297-2af0-4c4e-9113-09641f4f100b
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Competitive quotation (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Aug 20196 years ago
Submission Deadline
18 May 2018Expired
Future Notice Date
Not specified
Award Date
18 Oct 20187 years ago
Contract Period
3 Dec 2018 - 4 Oct 2021 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ARCHITECTS REGISTRATION BOARD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W1W 5BU
Post Town
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
West End
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

KONICA MINOLTA BUSINESS SOLUTIONS (UK

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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