Notice Information
Notice Title
Design, hire, installation and maintenance of festive lighting
Notice Description
The Council is seeking suitably qualified contractors to deliver the following: Lot 1 - A fixed price contract for a term of 3 years for design and hire of festive lighting for a fixed sum per annum of no more than PS10,600 (exclusive of VAT). The total contract sum for the 3-year period to be no greater than PS31,800 (exclusive of VAT). Lot 2 - A fixed price for a term of 3 years for the installation and removal of festive lighting including dressing of the Christmas tree and lamp columns and annual inspections of the lighting and catenary wires. A fixed price for anchor bolt testing to be undertaken in year 1 and year 3. This is to be for all anchor bolts including the white festoon lighting on the seafront. Organisations may choose to make submissions for one or both Lots. Requirements for submitting a tender: Submissions should be received by the Council no later 12 noon on Monday 8th April 2024 Submissions received after this time and date will be marked as received late and not considered. A paper copy of all completed documentation required as detailed in the tender documents must be submitted by post or courier. The submission documents are to be returned in a sealed plain envelope using the form of label supplied in Appendix E.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-877d33f3-e1d8-4b37-8a23-7a72af814204
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/f5afedea-a501-4390-8dfa-18ceed6a8147
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure (below threshold)
- Tender Suitability
- SME
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
50 - Repair and maintenance services
-
- CPV Codes
50232110 - Commissioning of public lighting installations
Notice Value(s)
- Tender Value
- £65,000 Under £100K
- Lots Value
- Not specified
- Awards Value
- £51,324 Under £100K
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 4 Jul 20241 years ago
- Submission Deadline
- 8 Apr 2024Expired
- Future Notice Date
- Not specified
- Award Date
- 23 Jun 20241 years ago
- Contract Period
- 31 Aug 2024 - 30 Aug 2027 2-3 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SWANAGE TOWN COUNCIL
- Contact Name
- Not specified
- Contact Email
- procurement@swanage.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- SWANAGE
- Postcode
- BH19 2NZ
- Post Town
- Bournemouth
- Country
- England
-
- Major Region (ITL 1)
- TLK South West (England)
- Basic Region (ITL 2)
- TLK6 North Somerset, Somerset and Dorset
- Small Region (ITL 3)
- TLK64 Dorset
- Delivery Location
- Not specified
-
- Local Authority
- Dorset
- Electoral Ward
- Swanage
- Westminster Constituency
- South Dorset
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/f5afedea-a501-4390-8dfa-18ceed6a8147
4th July 2024 - Awarded contract notice on Contracts Finder -
https://www.contractsfinder.service.gov.uk/Notice/308cefdc-f3fa-440d-856b-246f86070416
8th March 2024 - Opportunity notice on Contracts Finder -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/cc243653-d2ad-4cda-b56a-3883adb42a30
Bidding Document contains: Project and submission requirements and deliverables Appendix A - Existing location plans of seafront lighting Appendix B - Existing location plans of town centre lighting Appendix C - Existing location plans of lighting control points Appendix D - Existing location plans of Christmas tree and lamp columns Appendix E - Postage label Appendix F - Anti-collusion certificate Appendix G - Economic and Financial Standing questions Appendix H - Form of Tender - Lots 1 & 2
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-b5fd17-877d33f3-e1d8-4b37-8a23-7a72af814204-2024-07-04T10:22:38+01:00",
"date": "2024-07-04T10:22:38+01:00",
"ocid": "ocds-b5fd17-877d33f3-e1d8-4b37-8a23-7a72af814204",
"language": "en",
"initiationType": "tender",
"tender": {
"id": "SWANAGE",
"title": "Design, hire, installation and maintenance of festive lighting",
"description": "The Council is seeking suitably qualified contractors to deliver the following: Lot 1 - A fixed price contract for a term of 3 years for design and hire of festive lighting for a fixed sum per annum of no more than PS10,600 (exclusive of VAT). The total contract sum for the 3-year period to be no greater than PS31,800 (exclusive of VAT). Lot 2 - A fixed price for a term of 3 years for the installation and removal of festive lighting including dressing of the Christmas tree and lamp columns and annual inspections of the lighting and catenary wires. A fixed price for anchor bolt testing to be undertaken in year 1 and year 3. This is to be for all anchor bolts including the white festoon lighting on the seafront. Organisations may choose to make submissions for one or both Lots. Requirements for submitting a tender: Submissions should be received by the Council no later 12 noon on Monday 8th April 2024 Submissions received after this time and date will be marked as received late and not considered. A paper copy of all completed documentation required as detailed in the tender documents must be submitted by post or courier. The submission documents are to be returned in a sealed plain envelope using the form of label supplied in Appendix E.",
"datePublished": "2024-03-08T08:15:03Z",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "50232110",
"description": "Commissioning of public lighting installations"
},
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"postalCode": "BH19 2NZ"
},
{
"postalCode": "BH19 2NZ"
}
]
}
],
"minValue": {
"amount": 50000,
"currency": "GBP"
},
"value": {
"amount": 65000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure (below threshold)",
"tenderPeriod": {
"endDate": "2024-04-08T12:00:00+01:00"
},
"contractPeriod": {
"startDate": "2024-09-01T00:00:00+01:00",
"endDate": "2027-08-30T23:59:59+01:00"
},
"suitability": {
"sme": true,
"vcse": false
},
"mainProcurementCategory": "services",
"documents": [
{
"id": "1",
"documentType": "tenderNotice",
"description": "Opportunity notice on Contracts Finder",
"url": "https://www.contractsfinder.service.gov.uk/Notice/308cefdc-f3fa-440d-856b-246f86070416",
"datePublished": "2024-03-08T08:15:03Z",
"format": "text/html",
"language": "en"
},
{
"id": "2",
"documentType": "biddingDocuments",
"description": "Bidding Document contains: Project and submission requirements and deliverables Appendix A - Existing location plans of seafront lighting Appendix B - Existing location plans of town centre lighting Appendix C - Existing location plans of lighting control points Appendix D - Existing location plans of Christmas tree and lamp columns Appendix E - Postage label Appendix F - Anti-collusion certificate Appendix G - Economic and Financial Standing questions Appendix H - Form of Tender - Lots 1 & 2",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/cc243653-d2ad-4cda-b56a-3883adb42a30",
"format": "application/pdf"
}
]
},
"parties": [
{
"id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/7Mf4yA9T",
"name": "Swanage Town Council",
"identifier": {
"legalName": "Swanage Town Council",
"scheme": "GB-SRS",
"id": "sid4gov.cabinetoffice.gov.uk/7Mf4yA9T"
},
"address": {
"streetAddress": "Swanage Town Council, Town Hall, High Street",
"locality": "Swanage",
"postalCode": "BH192NZ",
"countryName": "England"
},
"contactPoint": {
"email": "procurement@swanage.gov.uk"
},
"details": {
"url": "http://www.swanage.gov.uk"
},
"roles": [
"buyer"
]
},
{
"id": "GB-COH-08365172",
"name": "ICTHUS EVENT SOLUTIONS LIMITED",
"identifier": {
"legalName": "ICTHUS EVENT SOLUTIONS LIMITED",
"scheme": "GB-COH",
"id": "08365172"
},
"address": {
"streetAddress": "Office 2 Homestead Farm,North Houghton STOCKBRIDGE Hampshire SO20 6LG GB"
},
"details": {
"scale": "sme",
"vcse": false
},
"roles": [
"supplier"
]
},
{
"id": "GB-CFS-287957",
"name": "The Festive Lighting Company Ltd",
"identifier": {
"legalName": "The Festive Lighting Company Ltd"
},
"address": {
"streetAddress": "Blackmoor, Wellington TA21 9LQ"
},
"details": {
"scale": "sme",
"vcse": false
},
"roles": [
"supplier"
]
}
],
"buyer": {
"id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/7Mf4yA9T",
"name": "Swanage Town Council"
},
"awards": [
{
"id": "ocds-b5fd17-877d33f3-e1d8-4b37-8a23-7a72af814204-1",
"status": "active",
"date": "2024-06-24T00:00:00+01:00",
"datePublished": "2024-07-04T10:22:38+01:00",
"value": {
"amount": 30824.27,
"currency": "GBP"
},
"suppliers": [
{
"id": "GB-CFS-287957",
"name": "The Festive Lighting Company Ltd"
}
],
"contractPeriod": {
"startDate": "2024-09-01T00:00:00+01:00",
"endDate": "2027-08-30T23:59:59+01:00"
},
"documents": [
{
"id": "1",
"documentType": "awardNotice",
"description": "Awarded contract notice on Contracts Finder",
"url": "https://www.contractsfinder.service.gov.uk/Notice/f5afedea-a501-4390-8dfa-18ceed6a8147",
"datePublished": "2024-07-04T10:22:38+01:00",
"format": "text/html",
"language": "en"
},
{
"id": "2",
"documentType": "biddingDocuments",
"description": "Bidding Document contains: Project and submission requirements and deliverables Appendix A - Existing location plans of seafront lighting Appendix B - Existing location plans of town centre lighting Appendix C - Existing location plans of lighting control points Appendix D - Existing location plans of Christmas tree and lamp columns Appendix E - Postage label Appendix F - Anti-collusion certificate Appendix G - Economic and Financial Standing questions Appendix H - Form of Tender - Lots 1 & 2",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/cc243653-d2ad-4cda-b56a-3883adb42a30",
"format": "application/pdf"
}
]
},
{
"id": "ocds-b5fd17-877d33f3-e1d8-4b37-8a23-7a72af814204-2",
"status": "active",
"date": "2024-06-24T00:00:00+01:00",
"datePublished": "2024-07-04T10:22:38+01:00",
"value": {
"amount": 20500,
"currency": "GBP"
},
"suppliers": [
{
"id": "GB-COH-08365172",
"name": "ICTHUS EVENT SOLUTIONS LIMITED"
}
],
"contractPeriod": {
"startDate": "2024-09-01T00:00:00+01:00",
"endDate": "2027-08-30T23:59:59+01:00"
},
"documents": [
{
"id": "1",
"documentType": "awardNotice",
"description": "Awarded contract notice on Contracts Finder",
"url": "https://www.contractsfinder.service.gov.uk/Notice/f5afedea-a501-4390-8dfa-18ceed6a8147",
"datePublished": "2024-07-04T10:22:38+01:00",
"format": "text/html",
"language": "en"
},
{
"id": "2",
"documentType": "biddingDocuments",
"description": "Bidding Document contains: Project and submission requirements and deliverables Appendix A - Existing location plans of seafront lighting Appendix B - Existing location plans of town centre lighting Appendix C - Existing location plans of lighting control points Appendix D - Existing location plans of Christmas tree and lamp columns Appendix E - Postage label Appendix F - Anti-collusion certificate Appendix G - Economic and Financial Standing questions Appendix H - Form of Tender - Lots 1 & 2",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/cc243653-d2ad-4cda-b56a-3883adb42a30",
"format": "application/pdf"
}
]
}
]
}