Award

Design, hire, installation and maintenance of festive lighting

SWANAGE TOWN COUNCIL

This public procurement record has 2 releases in its history.

Award

04 Jul 2024 at 09:22

Tender

08 Mar 2024 at 08:15

Summary of the contracting process

The Swanage Town Council has issued a tender for the design, hire, installation, and maintenance of festive lighting. The procurement stage is currently at the award stage. The deadline for submissions is 8th April 2024 at 12:00 PM. The contract period is set to start on 1st September 2024 and end on 30th August 2027. The procurement falls under the industry category of commissioning public lighting installations.

This tender opportunity presents a chance for contractors specialising in festive lighting solutions to compete for a fixed-term contract. Small and medium-sized enterprises (SMEs) particularly suited for this tender can benefit from the opportunity to provide design, hire, installation, and maintenance services for festive lighting. Businesses with experience in public lighting installations may find this tender suitable for business growth and development.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Design, hire, installation and maintenance of festive lighting

Notice Description

The Council is seeking suitably qualified contractors to deliver the following: Lot 1 - A fixed price contract for a term of 3 years for design and hire of festive lighting for a fixed sum per annum of no more than PS10,600 (exclusive of VAT). The total contract sum for the 3-year period to be no greater than PS31,800 (exclusive of VAT). Lot 2 - A fixed price for a term of 3 years for the installation and removal of festive lighting including dressing of the Christmas tree and lamp columns and annual inspections of the lighting and catenary wires. A fixed price for anchor bolt testing to be undertaken in year 1 and year 3. This is to be for all anchor bolts including the white festoon lighting on the seafront. Organisations may choose to make submissions for one or both Lots. Requirements for submitting a tender: Submissions should be received by the Council no later 12 noon on Monday 8th April 2024 Submissions received after this time and date will be marked as received late and not considered. A paper copy of all completed documentation required as detailed in the tender documents must be submitted by post or courier. The submission documents are to be returned in a sealed plain envelope using the form of label supplied in Appendix E.

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-877d33f3-e1d8-4b37-8a23-7a72af814204
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f5afedea-a501-4390-8dfa-18ceed6a8147
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50232110 - Commissioning of public lighting installations

Notice Value(s)

Tender Value
£65,000 Under £100K
Lots Value
Not specified
Awards Value
£51,324 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
4 Jul 20241 years ago
Submission Deadline
8 Apr 2024Expired
Future Notice Date
Not specified
Award Date
23 Jun 20241 years ago
Contract Period
31 Aug 2024 - 30 Aug 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
SWANAGE TOWN COUNCIL
Contact Name
Not specified
Contact Email
procurement@swanage.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
SWANAGE
Postcode
BH19 2NZ
Post Town
Bournemouth
Country
England

Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK64 Dorset
Delivery Location
Not specified

Local Authority
Dorset
Electoral Ward
Swanage
Westminster Constituency
South Dorset

Supplier Information

Number of Suppliers
2
Supplier Names

ICTHUS EVENT SOLUTIONS

THE FESTIVE LIGHTING

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-877d33f3-e1d8-4b37-8a23-7a72af814204-2024-07-04T10:22:38+01:00",
    "date": "2024-07-04T10:22:38+01:00",
    "ocid": "ocds-b5fd17-877d33f3-e1d8-4b37-8a23-7a72af814204",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "SWANAGE",
        "title": "Design, hire, installation and maintenance of festive lighting",
        "description": "The Council is seeking suitably qualified contractors to deliver the following: Lot 1 - A fixed price contract for a term of 3 years for design and hire of festive lighting for a fixed sum per annum of no more than PS10,600 (exclusive of VAT). The total contract sum for the 3-year period to be no greater than PS31,800 (exclusive of VAT). Lot 2 - A fixed price for a term of 3 years for the installation and removal of festive lighting including dressing of the Christmas tree and lamp columns and annual inspections of the lighting and catenary wires. A fixed price for anchor bolt testing to be undertaken in year 1 and year 3. This is to be for all anchor bolts including the white festoon lighting on the seafront. Organisations may choose to make submissions for one or both Lots. Requirements for submitting a tender: Submissions should be received by the Council no later 12 noon on Monday 8th April 2024 Submissions received after this time and date will be marked as received late and not considered. A paper copy of all completed documentation required as detailed in the tender documents must be submitted by post or courier. The submission documents are to be returned in a sealed plain envelope using the form of label supplied in Appendix E.",
        "datePublished": "2024-03-08T08:15:03Z",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50232110",
            "description": "Commissioning of public lighting installations"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "BH19 2NZ"
                    },
                    {
                        "postalCode": "BH19 2NZ"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 50000,
            "currency": "GBP"
        },
        "value": {
            "amount": 65000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2024-04-08T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2024-09-01T00:00:00+01:00",
            "endDate": "2027-08-30T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/308cefdc-f3fa-440d-856b-246f86070416",
                "datePublished": "2024-03-08T08:15:03Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "biddingDocuments",
                "description": "Bidding Document contains: Project and submission requirements and deliverables Appendix A - Existing location plans of seafront lighting Appendix B - Existing location plans of town centre lighting Appendix C - Existing location plans of lighting control points Appendix D - Existing location plans of Christmas tree and lamp columns Appendix E - Postage label Appendix F - Anti-collusion certificate Appendix G - Economic and Financial Standing questions Appendix H - Form of Tender - Lots 1 & 2",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/cc243653-d2ad-4cda-b56a-3883adb42a30",
                "format": "application/pdf"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/7Mf4yA9T",
            "name": "Swanage Town Council",
            "identifier": {
                "legalName": "Swanage Town Council",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/7Mf4yA9T"
            },
            "address": {
                "streetAddress": "Swanage Town Council, Town Hall, High Street",
                "locality": "Swanage",
                "postalCode": "BH192NZ",
                "countryName": "England"
            },
            "contactPoint": {
                "email": "procurement@swanage.gov.uk"
            },
            "details": {
                "url": "http://www.swanage.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-08365172",
            "name": "ICTHUS EVENT SOLUTIONS LIMITED",
            "identifier": {
                "legalName": "ICTHUS EVENT SOLUTIONS LIMITED",
                "scheme": "GB-COH",
                "id": "08365172"
            },
            "address": {
                "streetAddress": "Office 2 Homestead Farm,North Houghton STOCKBRIDGE Hampshire SO20 6LG GB"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        },
        {
            "id": "GB-CFS-287957",
            "name": "The Festive Lighting Company Ltd",
            "identifier": {
                "legalName": "The Festive Lighting Company Ltd"
            },
            "address": {
                "streetAddress": "Blackmoor, Wellington TA21 9LQ"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/7Mf4yA9T",
        "name": "Swanage Town Council"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-877d33f3-e1d8-4b37-8a23-7a72af814204-1",
            "status": "active",
            "date": "2024-06-24T00:00:00+01:00",
            "datePublished": "2024-07-04T10:22:38+01:00",
            "value": {
                "amount": 30824.27,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-287957",
                    "name": "The Festive Lighting Company Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2024-09-01T00:00:00+01:00",
                "endDate": "2027-08-30T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/f5afedea-a501-4390-8dfa-18ceed6a8147",
                    "datePublished": "2024-07-04T10:22:38+01:00",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "biddingDocuments",
                    "description": "Bidding Document contains: Project and submission requirements and deliverables Appendix A - Existing location plans of seafront lighting Appendix B - Existing location plans of town centre lighting Appendix C - Existing location plans of lighting control points Appendix D - Existing location plans of Christmas tree and lamp columns Appendix E - Postage label Appendix F - Anti-collusion certificate Appendix G - Economic and Financial Standing questions Appendix H - Form of Tender - Lots 1 & 2",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/cc243653-d2ad-4cda-b56a-3883adb42a30",
                    "format": "application/pdf"
                }
            ]
        },
        {
            "id": "ocds-b5fd17-877d33f3-e1d8-4b37-8a23-7a72af814204-2",
            "status": "active",
            "date": "2024-06-24T00:00:00+01:00",
            "datePublished": "2024-07-04T10:22:38+01:00",
            "value": {
                "amount": 20500,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-08365172",
                    "name": "ICTHUS EVENT SOLUTIONS LIMITED"
                }
            ],
            "contractPeriod": {
                "startDate": "2024-09-01T00:00:00+01:00",
                "endDate": "2027-08-30T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/f5afedea-a501-4390-8dfa-18ceed6a8147",
                    "datePublished": "2024-07-04T10:22:38+01:00",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "biddingDocuments",
                    "description": "Bidding Document contains: Project and submission requirements and deliverables Appendix A - Existing location plans of seafront lighting Appendix B - Existing location plans of town centre lighting Appendix C - Existing location plans of lighting control points Appendix D - Existing location plans of Christmas tree and lamp columns Appendix E - Postage label Appendix F - Anti-collusion certificate Appendix G - Economic and Financial Standing questions Appendix H - Form of Tender - Lots 1 & 2",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/cc243653-d2ad-4cda-b56a-3883adb42a30",
                    "format": "application/pdf"
                }
            ]
        }
    ]
}