Notice Information
Notice Title
Windlesham Parish Council Festive Lights & Trees
Notice Description
Windlesham Parish Council is seeking contractors to provide Christmas trees and lighting for three distinct locations: Bagshot, Lightwater, and Windlesham. To accommodate local preferences and logistical considerations, this tender is divided into three lots. Suppliers may submit bids for one, multiple, or all lots. Each lot will be evaluated independently, and contracts may be awarded separately. The selected contractor must be able to supply, install, and remove all festive lights, as well as supply and install Christmas trees and tree lights. In the event of an emergency, the contractor must be able to attend the site within two hours. For all other call-outs, attendance is required within 24 hours. For further details, please refer to Appendix 1, which provides detailed information on requirements, and Appendix 2, Standard Selection Questionnaire which must be completed and submitted alongside your tender application. Please note that you must answer all questions in parts, 1, 2, and 3. To be considered, interested contractors must demonstrate a proven track record, supported by evidence of previous or current similar projects. Applicants must also provide at least one relevant reference and a copy of valid insurance, including public liability insurance of PS10 million, a risk assessment, and a HERS certificate with their application. Contractors who meet these requirements are invited to complete the attached tender spreadsheet and submit an estimated cost breakdown for 3 consecutive years. Contractors should be aware that the Council reserves the right to not award the contract or alternative to award the contract by lot, for either 1, 2 or 3 years. We kindly ask that all tender submissions be provided in hard copy, addressed to the Clerk at the Windlesham Parish Council office. Please ensure submissions are sealed and clearly marked as the invitation to tender. Additional information: SUBMISSION INFORMATION: Tenders are to be submitted in writing in a sealed, marked envelope addressed to the Proper Officer UPDATE: ON THE 2ND JUNE 2025 WINDLESHAM PARISH COUNCIL RESOLVED NOT TO AWARD THIS CONTRACT DUE TO NO SUITABLE TENDERS BEING RECIEVED AND CONCERNS REGARDING NON-COMPLIANCE, QUALITY OR ELIGIBILITY.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-87d915aa-51f2-49fb-affc-e9c83cb175f0
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/0b0cf8bf-a107-4376-8339-f45b7f58ad67
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Works
- Procurement Method
- Open
- Procurement Method Details
- Open procedure (below threshold)
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
31 - Electrical machinery, apparatus, equipment and consumables; lighting
34 - Transport equipment and auxiliary products to transportation
51 - Installation services (except software)
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
34928500 - Street-lighting equipment
51110000 - Installation services of electrical equipment
79952000 - Event services
Notice Value(s)
- Tender Value
- £60,000 Under £100K
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 3 Jun 20258 months ago
- Submission Deadline
- 16 May 2025Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 1 Nov 2025 - 31 Jan 2028 2-3 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Not Specified
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- WINDLESHAM PARISH COUNCIL
- Contact Name
- Joanna Whitfield
- Contact Email
- clerk@windleshampc.gov.uk
- Contact Phone
- 01276 471675
Buyer Location
- Locality
- LIGHTWATER
- Postcode
- GU18 5RG
- Post Town
- Guildford
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ2 Surrey, East and West Sussex
- Small Region (ITL 3)
- TLJ25 West Surrey
- Delivery Location
- TLJ South East (England)
-
- Local Authority
- Surrey Heath
- Electoral Ward
- Lightwater
- Westminster Constituency
- Surrey Heath
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/0b0cf8bf-a107-4376-8339-f45b7f58ad67
3rd June 2025 - Opportunity notice on Contracts Finder -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/d40d0a44-fe31-4bff-88f2-fbf84bee8cde
Cover Letter including evaluation criteria -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/9387081b-27cb-48e3-98fc-a4cfc31a4227
Standard Selection Questionnaire
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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