Notice Information
Notice Title
Harlington Refurbishment
Notice Description
SUMMARY Fleet Town Council wishes to embark on a major refurbishment and re-modelling project to revitalise The Harlington performance and community building located in the centre of Fleet town, and to secure its long-term future as an important cultural, entertainment and leisure facility. The Town Council is seeking to appoint exceptional architects to work collaboratively with the Town Council, to progress the optimum design solution to reconfigure The Harlington in ways to help the Town Council achieve its vision and ensure the building's long term sustainability. Fleet Town Council is seeking a strong design partner who can translate the Council's aspirations into a design that offers value for money within the overall project budget and is able to deliver against the requirements outlined. HOW TO APPLY Due to financial thresholds and the predicted value of the contract, Fleet Town Council is required to undertake a pre-qualification for selection of potential tenderers. However, as the Tender is an open procedure, the Standard Selection Questionnaire is presented along with the Tender Document. A Standard Selection Questionnaire is included as one of the supporting documents and must be completed and submitted with your bid. The criteria for marking the Questionnaire will be Pass or Fail. Tenders from contractors that fail the Standard Selection process will not be evaluated. The top three Tenders, evaluated against the attached Tender Evaluation Sheet, will be called for an interview at a date and time to be agreed. The Tender Period will close at 5pm on Friday 17th May 2024. Late submissions will not be considered. One signed hard copy of the Tender Submission and Standard Selection Questionnaire will be submitted together with an electronic copy of the documents on a memory stick. SUBMISSION REQUIREMENTS Tenderers are required to provide a fee proposal together with: *Three examples of recent relevant experience in refurbishment works for theatres/performing arts buildings and community buildings. (Please complete in Section 6 of the Standard Selection Questionnaire) *Relevant reference contact details from three previous projects. (Please complete in Section 6 of the Standard Selection Questionnaire) *Relevant experience in supporting and preparing material for public consultation exercises and exhibitions. *Details of the proposed team and organisation structure with supporting CVs. *A list and particulars of proposed sub-consultants. *Methodology and approach to the brief including a programme of work and a schedule of proposed manpower allocation for Phase 1 of the Project. *A response to the brief highlighting opportunities and risks. *A lump-sum fee including expenses for Phase 1 of the project. *The percentage fees (as a proportion of the final tender sum for implementation of the refurbishment works) to be applied to each of the disciplines for the delivery of Stages 2-6 of the RIBA Plan of Work 2020. Additional information: Also posted on Find a Tender - Notice reference: 2024/S 000-012062
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-87e55ca7-2592-449a-baad-41cbd21c535e
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/1597930f-cc35-4b8b-83c7-8835c57d0527
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure (above threshold)
- Tender Suitability
- SME
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
71 - Architectural, construction, engineering and inspection services
-
- CPV Codes
71000000 - Architectural, construction, engineering and inspection services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- £1,399,994 £1M-£10M
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 16 Dec 20241 years ago
- Submission Deadline
- 17 May 2024Expired
- Future Notice Date
- Not specified
- Award Date
- 6 Nov 20241 years ago
- Contract Period
- 13 Jan 2025 - 13 Jan 2026 1-2 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE HARLINGTON
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- FLEET
- Postcode
- GU51 4BY
- Post Town
- Guildford
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ3 Hampshire and Isle of Wight
- Small Region (ITL 3)
- TLJ37 North Hampshire
- Delivery Location
- Not specified
-
- Local Authority
- Hart
- Electoral Ward
- Fleet Central
- Westminster Constituency
- North East Hampshire
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/1597930f-cc35-4b8b-83c7-8835c57d0527
16th December 2024 - Awarded contract notice on Contracts Finder -
https://www.contractsfinder.service.gov.uk/Notice/8d5248f8-c40f-450f-92a8-3191ecd17e6d
14th May 2024 - Opportunity notice on Contracts Finder -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/171088ad-a356-45d9-949b-bd890e6e41fa
Tender Assessment Criteria -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/41b759b5-647e-4890-8ef1-5fa951b16458
Harlington Development Cost Summary Template -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/d2eef1a7-d60b-4d21-90ff-92dd3a753849
Pre-qualification Standard Selection Questionnaire -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/a5648ab4-3621-4594-bb85-98248459d341
Supporting Documents - Harlington Location Plan -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/44f6c2b3-2616-461b-84ed-daa8b262e4a0
Supporting Documents - Floor Plans -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/86eec0c6-0c94-4dc6-baea-4ec782be8de4
Supporting Documents - Feasibility Study, 2016 -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/35d7dfe0-1f47-4ff2-91a8-e55296ef49ee
Supporting Documents - Repair Refurbish Replace Consultation Document, 2017 -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/a0a9dd9a-80cb-47c3-8c94-7651a1ff3847
Supporting Documents - Condition Survey, 2020 -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/f78112a1-6dff-4cc4-a70d-13605f776667
Supporting Documents - Harlington Auditorium Ceiling Inspection, 2020 -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/e2e70770-dc46-40e9-851e-1448082e432f
Supporting Documents - Initial Heat Provision Options -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/6431c7a3-a462-41f8-ac46-2d8cb325c3a9
Supporting Documents - Asbestos Register -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/7c7bd4f4-d9a6-4f2d-851c-33c3459b16b4
Harlington Development Tender Evaluation Criteria - UPDATED DOCUMENT (23.04.24) -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/9dd885b0-899f-4f9d-8e9b-9cfc0760ea06
Clarifications to questions - updated 08/05/24 -
https://www.contractsfinder.service.gov.uk/Notice/Attachment/7f123541-0520-4b75-a072-10cd9f67bb98
Updated Clarifications to Bidders Questions 14/05/24
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-b5fd17-87e55ca7-2592-449a-baad-41cbd21c535e-2024-12-16T11:23:47Z",
"date": "2024-12-16T11:23:47Z",
"ocid": "ocds-b5fd17-87e55ca7-2592-449a-baad-41cbd21c535e",
"language": "en",
"initiationType": "tender",
"tender": {
"id": "HarR01",
"title": "Harlington Refurbishment",
"description": "SUMMARY Fleet Town Council wishes to embark on a major refurbishment and re-modelling project to revitalise The Harlington performance and community building located in the centre of Fleet town, and to secure its long-term future as an important cultural, entertainment and leisure facility. The Town Council is seeking to appoint exceptional architects to work collaboratively with the Town Council, to progress the optimum design solution to reconfigure The Harlington in ways to help the Town Council achieve its vision and ensure the building's long term sustainability. Fleet Town Council is seeking a strong design partner who can translate the Council's aspirations into a design that offers value for money within the overall project budget and is able to deliver against the requirements outlined. HOW TO APPLY Due to financial thresholds and the predicted value of the contract, Fleet Town Council is required to undertake a pre-qualification for selection of potential tenderers. However, as the Tender is an open procedure, the Standard Selection Questionnaire is presented along with the Tender Document. A Standard Selection Questionnaire is included as one of the supporting documents and must be completed and submitted with your bid. The criteria for marking the Questionnaire will be Pass or Fail. Tenders from contractors that fail the Standard Selection process will not be evaluated. The top three Tenders, evaluated against the attached Tender Evaluation Sheet, will be called for an interview at a date and time to be agreed. The Tender Period will close at 5pm on Friday 17th May 2024. Late submissions will not be considered. One signed hard copy of the Tender Submission and Standard Selection Questionnaire will be submitted together with an electronic copy of the documents on a memory stick. SUBMISSION REQUIREMENTS Tenderers are required to provide a fee proposal together with: *Three examples of recent relevant experience in refurbishment works for theatres/performing arts buildings and community buildings. (Please complete in Section 6 of the Standard Selection Questionnaire) *Relevant reference contact details from three previous projects. (Please complete in Section 6 of the Standard Selection Questionnaire) *Relevant experience in supporting and preparing material for public consultation exercises and exhibitions. *Details of the proposed team and organisation structure with supporting CVs. *A list and particulars of proposed sub-consultants. *Methodology and approach to the brief including a programme of work and a schedule of proposed manpower allocation for Phase 1 of the Project. *A response to the brief highlighting opportunities and risks. *A lump-sum fee including expenses for Phase 1 of the project. *The percentage fees (as a proportion of the final tender sum for implementation of the refurbishment works) to be applied to each of the disciplines for the delivery of Stages 2-6 of the RIBA Plan of Work 2020. Additional information: Also posted on Find a Tender - Notice reference: 2024/S 000-012062",
"datePublished": "2024-04-12T17:37:24+01:00",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "71000000",
"description": "Architectural, construction, engineering and inspection services"
},
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"postalCode": "GU51 4BY"
},
{
"postalCode": "GU51 4BY"
},
{
"postalCode": "GU51 4BY"
},
{
"postalCode": "GU51 4BY"
},
{
"postalCode": "GU51 4BY"
},
{
"postalCode": "GU51 4BY"
},
{
"postalCode": "GU51 4BY"
},
{
"postalCode": "GU51 4BY"
}
]
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure (above threshold)",
"tenderPeriod": {
"endDate": "2024-05-17T17:00:00+01:00"
},
"contractPeriod": {
"startDate": "2025-01-16T00:00:00Z",
"endDate": "2026-01-16T23:59:59Z"
},
"suitability": {
"sme": true,
"vcse": false
},
"mainProcurementCategory": "services",
"documents": [
{
"id": "1",
"documentType": "tenderNotice",
"description": "Opportunity notice on Contracts Finder",
"url": "https://www.contractsfinder.service.gov.uk/Notice/8d5248f8-c40f-450f-92a8-3191ecd17e6d",
"datePublished": "2024-04-12T17:37:24+01:00",
"format": "text/html",
"language": "en",
"dateModified": "2024-05-14T13:18:33+01:00"
},
{
"id": "2",
"documentType": "biddingDocuments",
"description": "Tender Brief",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/338d0212-139e-4efd-a012-83b7a012dad0",
"format": "application/pdf"
},
{
"id": "3",
"documentType": "evaluationCriteria",
"description": "Tender Assessment Criteria",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/171088ad-a356-45d9-949b-bd890e6e41fa",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
},
{
"id": "4",
"documentType": "submissionDocuments",
"description": "Harlington Development Cost Summary Template",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/41b759b5-647e-4890-8ef1-5fa951b16458",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
},
{
"id": "5",
"documentType": "submissionDocuments",
"description": "Pre-qualification Standard Selection Questionnaire",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/d2eef1a7-d60b-4d21-90ff-92dd3a753849",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "6",
"documentType": "biddingDocuments",
"description": "Supporting Documents - Harlington Location Plan",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/a5648ab4-3621-4594-bb85-98248459d341",
"format": "application/pdf"
},
{
"id": "7",
"documentType": "biddingDocuments",
"description": "Supporting Documents - Floor Plans",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/44f6c2b3-2616-461b-84ed-daa8b262e4a0",
"format": "application/pdf"
},
{
"id": "8",
"documentType": "feasibilityStudy",
"description": "Supporting Documents - Feasibility Study, 2016",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/86eec0c6-0c94-4dc6-baea-4ec782be8de4",
"format": "application/pdf"
},
{
"id": "9",
"documentType": "biddingDocuments",
"description": "Supporting Documents - Repair Refurbish Replace Consultation Document, 2017",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/35d7dfe0-1f47-4ff2-91a8-e55296ef49ee",
"format": "application/pdf"
},
{
"id": "10",
"documentType": "biddingDocuments",
"description": "Supporting Documents - Condition Survey, 2020",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/a0a9dd9a-80cb-47c3-8c94-7651a1ff3847",
"format": "application/pdf"
},
{
"id": "11",
"documentType": "biddingDocuments",
"description": "Supporting Documents - Harlington Auditorium Ceiling Inspection, 2020",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/f78112a1-6dff-4cc4-a70d-13605f776667",
"format": "application/pdf"
},
{
"id": "12",
"documentType": "biddingDocuments",
"description": "Supporting Documents - Initial Heat Provision Options",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/e2e70770-dc46-40e9-851e-1448082e432f",
"format": "application/pdf"
},
{
"id": "13",
"documentType": "biddingDocuments",
"description": "Supporting Documents - Asbestos Register",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/6431c7a3-a462-41f8-ac46-2d8cb325c3a9",
"format": "application/pdf"
},
{
"id": "14",
"documentType": "evaluationCriteria",
"description": "Harlington Development Tender Evaluation Criteria - UPDATED DOCUMENT (23.04.24)",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/7c7bd4f4-d9a6-4f2d-851c-33c3459b16b4",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
},
{
"id": "15",
"documentType": "clarifications",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/c3d74af8-22da-45b4-8270-fb7aa3152570",
"format": "application/pdf"
},
{
"id": "16",
"documentType": "clarifications",
"description": "Clarifications to questions - updated 08/05/24",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/9dd885b0-899f-4f9d-8e9b-9cfc0760ea06",
"format": "application/pdf"
},
{
"id": "17",
"documentType": "clarifications",
"description": "Updated Clarifications to Bidders Questions 14/05/24",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/7f123541-0520-4b75-a072-10cd9f67bb98",
"format": "application/pdf"
}
]
},
"parties": [
{
"id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/vJ6g3sJE",
"name": "The Harlington",
"identifier": {
"legalName": "The Harlington",
"scheme": "GB-SRS",
"id": "supplierregistration.cabinetoffice.gov.uk/vJ6g3sJE"
},
"address": {
"streetAddress": "236 Fleet Road",
"locality": "FLEET",
"postalCode": "GU51 4BY",
"countryName": "England"
},
"contactPoint": {
"name": "Rita Tong",
"email": "executive.officer@fleet-tc.gov.uk",
"telephone": "01252 625246"
},
"details": {
"url": "http://www.fleet-tc.gov.uk"
},
"roles": [
"buyer"
]
},
{
"id": "GB-COH-OC300424",
"name": "BURRELL FOLEY FISCHER RIDYARD LLP",
"identifier": {
"legalName": "BURRELL FOLEY FISCHER RIDYARD LLP",
"scheme": "GB-COH",
"id": "OC300424"
},
"address": {
"streetAddress": "Screenworks, Studio 207 22 Highbury Grove London N5 2ER"
},
"details": {
"scale": "sme",
"vcse": false
},
"roles": [
"supplier"
]
}
],
"buyer": {
"id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/vJ6g3sJE",
"name": "The Harlington"
},
"awards": [
{
"id": "ocds-b5fd17-87e55ca7-2592-449a-baad-41cbd21c535e-1",
"status": "active",
"date": "2024-11-06T00:00:00Z",
"datePublished": "2024-12-16T11:23:47Z",
"value": {
"amount": 1399994,
"currency": "GBP"
},
"suppliers": [
{
"id": "GB-COH-OC300424",
"name": "BURRELL FOLEY FISCHER RIDYARD LLP"
}
],
"contractPeriod": {
"startDate": "2025-01-13T00:00:00Z",
"endDate": "2026-01-13T23:59:59Z"
},
"documents": [
{
"id": "1",
"documentType": "awardNotice",
"description": "Awarded contract notice on Contracts Finder",
"url": "https://www.contractsfinder.service.gov.uk/Notice/1597930f-cc35-4b8b-83c7-8835c57d0527",
"datePublished": "2024-12-16T11:23:47Z",
"format": "text/html",
"language": "en"
},
{
"id": "2",
"documentType": "biddingDocuments",
"description": "Tender Brief",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/338d0212-139e-4efd-a012-83b7a012dad0",
"format": "application/pdf"
},
{
"id": "3",
"documentType": "submissionDocuments",
"description": "Harlington Development Cost Summary Template",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/41b759b5-647e-4890-8ef1-5fa951b16458",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
},
{
"id": "4",
"documentType": "submissionDocuments",
"description": "Pre-qualification Standard Selection Questionnaire",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/d2eef1a7-d60b-4d21-90ff-92dd3a753849",
"format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
},
{
"id": "5",
"documentType": "biddingDocuments",
"description": "Supporting Documents - Harlington Location Plan",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/a5648ab4-3621-4594-bb85-98248459d341",
"format": "application/pdf"
},
{
"id": "6",
"documentType": "biddingDocuments",
"description": "Supporting Documents - Floor Plans",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/44f6c2b3-2616-461b-84ed-daa8b262e4a0",
"format": "application/pdf"
},
{
"id": "7",
"documentType": "feasibilityStudy",
"description": "Supporting Documents - Feasibility Study, 2016",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/86eec0c6-0c94-4dc6-baea-4ec782be8de4",
"format": "application/pdf"
},
{
"id": "8",
"documentType": "biddingDocuments",
"description": "Supporting Documents - Repair Refurbish Replace Consultation Document, 2017",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/35d7dfe0-1f47-4ff2-91a8-e55296ef49ee",
"format": "application/pdf"
},
{
"id": "9",
"documentType": "biddingDocuments",
"description": "Supporting Documents - Condition Survey, 2020",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/a0a9dd9a-80cb-47c3-8c94-7651a1ff3847",
"format": "application/pdf"
},
{
"id": "10",
"documentType": "biddingDocuments",
"description": "Supporting Documents - Harlington Auditorium Ceiling Inspection, 2020",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/f78112a1-6dff-4cc4-a70d-13605f776667",
"format": "application/pdf"
},
{
"id": "11",
"documentType": "biddingDocuments",
"description": "Supporting Documents - Initial Heat Provision Options",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/e2e70770-dc46-40e9-851e-1448082e432f",
"format": "application/pdf"
},
{
"id": "12",
"documentType": "biddingDocuments",
"description": "Supporting Documents - Asbestos Register",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/6431c7a3-a462-41f8-ac46-2d8cb325c3a9",
"format": "application/pdf"
},
{
"id": "13",
"documentType": "evaluationCriteria",
"description": "Harlington Development Tender Evaluation Criteria - UPDATED DOCUMENT (23.04.24)",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/7c7bd4f4-d9a6-4f2d-851c-33c3459b16b4",
"format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
},
{
"id": "14",
"documentType": "clarifications",
"description": "Updated Clarifications to Bidders Questions 14/05/24",
"url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/7f123541-0520-4b75-a072-10cd9f67bb98",
"format": "application/pdf"
}
]
}
]
}