Award

CAFM

LEEDS TRINITY UNIVERSITY

This public procurement record has 2 releases in its history.

Award

06 Apr 2020 at 14:05

Award Notice
Tender

02 Mar 2020 at 15:26

Tender Notice
Summary of the contracting process

The Leeds Trinity University is initiating a procurement process for a Computer Aided Facility Management (CAFM) system aimed at enhancing the efficiency of its estate services. The tender, identified as EFM021, is categorised under facilities management software. The procurement is currently in the Award stage, having commenced with the opening of the invitation to tender on 2nd March 2020, while submissions were due by 11th March 2020. The contract period will span from 1st April 2020 to 31st March 2021, with a total contract value of £90,000. The delivery address for this tender is located in Leeds, England, with further information accessible through the university's e-tendering website.

This tender presents a significant opportunity for businesses specialising in software solutions, particularly those focused on facilities management systems. Companies that can provide robust platforms for planned preventative maintenance, compliance management tools, and automation of data collection would be particularly well-suited to compete. With the procurement method classified as limited and based on competitive quotations, smaller firms with innovative technologies might have an advantage in this competitive landscape, enabling them to contribute to the university's operational efficiency goals.

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Notice Information

Notice Title

CAFM

Notice Description

The Leeds Trinity University Estate presents well as a semi-rural "self-contained" green campus that feels safe and welcoming to students, staff and visitors. The Estate is 7 hectares with a gross internal floor area of less than 50,000m2, consisting of a mixture of old and new assets with commissioning ranging from the mid-1960s through to 2017. This covers teaching, learning and support services. Our Estates Service is currently supported by disparate processes totally reliant on MS office applications, manual and electronic filing operational processes, and at worst, retained personal information and knowledge. As such, we want to introduce a Computer Aided Facility Management system (CAFM) to improve efficiency and support the delivery of our Estates Strategy. Some of the objectives in relation to this project include: - Provide a robust platform to develop and manage a PPMP (Planned Preventative Maintenance Programme) - Support and manage a Whole Life Cycle Costing exercise. - Provide an industry standard management tool for statutory compliance and post testing and inspection - Automate data collection ******************************************************************************* The procurement will be conducted exclusively via the university's e-tendering website, where all documentation can be found and downloaded: https://neupc.delta-esourcing.com/members/leeds-trinity-university/ ******************************************************************************* The invitation to tender opens at 1600h on 2nd March 2020 The tender submission deadline is 1000h on 11th March 2020 ******************************************************************************* Accessing a Tender Opportunity via the university's e-tendering website: Once you have created a supplier profile, to respond to an opportunity, click 'Response Manager' or 'View Invites' and Responses. You will then be presented with a list of all opportunities your organisation has previously worked on and be given the option of viewing current invites or entering the access code to begin responding to a new opportunity ******************************************************************************* The Access Code is MCY44M37XN ******************************************************************************* Additional information: note - closing time is 1000h on 11th March 2020

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-88543910-aa46-4c5e-be17-b4bc1ed7d98b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ea7aba22-04e1-4a46-80ba-64deb6e17189
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Competitive quotation (below threshold)
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48420000 - Facilities management software package and software package suite

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£90,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
6 Apr 20205 years ago
Submission Deadline
11 Mar 2020Expired
Future Notice Date
Not specified
Award Date
31 Mar 20205 years ago
Contract Period
31 Mar 2020 - 31 Mar 2021 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEEDS TRINITY UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS18 5HD
Post Town
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
Not specified
Local Authority
Leeds
Electoral Ward
Horsforth
Westminster Constituency
Leeds North West

Supplier Information

Number of Suppliers
1
Supplier Name

INVIDA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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