Planning

Academic Workplace Allocation Management System

LEEDS TRINITY UNIVERSITY

This public procurement record has 1 release in its history.

Planning

19 May 2021 at 15:20

Market Engagement Notice
Summary of the contracting process

The procurement process titled "Academic Workplace Allocation Management System" is being conducted by Leeds Trinity University, located in Leeds, England. This tender falls under the educational software package category and is currently in the planning stage. Key dates include an engagement end date set for 28th May 2021, by which interested parties must confirm their interest via email to the Head of Procurement, Mark Hayter. This preliminary market engagement aims to gather insights from solution providers regarding various workload management systems that could assist Leeds Trinity University in developing a business case and procurement strategy.

This tender presents significant opportunities for businesses specialising in educational software, scheduling, and productivity solutions. Companies that offer innovative and flexible workload management tools would be particularly well-positioned to compete. The ability to propose diverse solutions that meet the university's dynamic requirements, including features like dashboard presentations, management information reporting, and integration capabilities with existing systems, will be crucial for interested suppliers. This engagement is an excellent chance for SMEs and voluntary community sector enterprises to showcase their offerings and potentially secure a future contract should the business case be approved.

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Notice Information

Notice Title

Academic Workplace Allocation Management System

Notice Description

We are seeking preliminary market information from solution providers regarding Academic Workload Management Systems, as an online tool to support our existing Workload Allocation Model. This will assist us with preparation of a business case, and procurement strategy should the business case be approved by internal stakeholders. Our understanding is that there may be a variety of solutions available, and that consequently the price per solution will be broad in range. We have no preconceptions about which solution or price point will ultimately be suitable. Solution requirements and/or specification We are genuinely open to variant proposals, however for background information, we believe our specification might encompass the following: Our key requirements for the system are: * Enables the modelling, calculation, and allocation of workload for each academic. * Drives more accurate programme/module costing and support future staffing bids. * Is dynamic and would allow for any changes that come up throughout the year. * Allows data to be separated into defined work unit types e.g. (Teaching, Research, Admin) and activity types, across schools and department. * Presents data in the form of dashboards. * Allows data to be extracted for Management Information Reporting purposes. * Has the capability to integrate with Student Information, HR and Finance systems. * Active directory integration and auto creation/population of tickets via incoming email and phone calls * Accessible and intuitive interfaces and workflows for staff and customers * Templates and other features to allow staff to quickly log tickets and capture key information Responding: Please confirm your interest by e-mail to Mark Hayter, Head of Procurement (m.hayter@leedstrinity.ac.uk) before noon Friday 28th May 2021. Although not mandatory to do so, we would appreciate your expression of interest using or paying regard to the pro-forma at Appendix 1 of the attached. Next steps: We will collate expressions of interest and review content. Dependant on the number and scope offered by respondents, we envisage inviting providers of a cross section of solutions to participate in a more detailed consultation, perhaps to include demonstrations. We envisage invitees will be confirmed by e-mail in w/c 7th June 2021 The Public Contracts Regulations 2015 In respect of the above Leeds Trinity University seeks advice from independent experts/authorities/market participants with a view to developing the scope and specifications needed to plan and conduct its procurement procedures. For the avoidance of doubt, no call for competition has been made, and no contract award opportunity identified. All relevant information exchanged or resulting from this preliminary market consultation will be documented and may be communicated to other candidates and tenderers participating in the procurement procedure.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-89070ffe-ccab-46a9-8092-2859e46a5c5e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/9ddee025-5f0f-4871-ab4a-42f3b75412f9
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48190000 - Educational software package

48330000 - Scheduling and productivity software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 May 20214 years ago
Submission Deadline
Not specified
Future Notice Date
28 May 2021Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEEDS TRINITY UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS18 5HD
Post Town
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
Not specified
Local Authority
Leeds
Electoral Ward
Horsforth
Westminster Constituency
Leeds North West

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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