Tender

Maintenance of the Lawns Cemetery (including Grave Digging) - Filey Town Council

FILEY TOWN COUNCIL

This public procurement record has 1 release in its history.

Tender

11 Jan 2018 at 14:33

Tender Notice
Summary of the contracting process

The Filey Town Council has initiated a tender process for the maintenance of the Lawns Cemetery, including grave digging services, with the contract valued at £27,260. This three-year contract is set to commence on 1st April 2018 and will conclude on 31st March 2021. The tender period concludes on 14th February 2018. Located at the end of Padbury Avenue in Filey, this project falls under the category of grave-digging work and grounds maintenance services, and is open to all suitable contractors with relevant experience. The procurement method used is an open procedure, which allows for broad participation.

This tender presents an excellent opportunity for businesses engaged in grounds maintenance and grave digging, particularly companies that are adept at managing public sector contracts. Small and medium-sized enterprises (SMEs), especially those with a strong background in horticultural services and cemetery management, would find this tender well-suited for expanding their portfolio. Competitors should ensure compliance with health and safety legislation and be prepared to provide references from previous contracts, detailing their approach and risk management strategies for the successful execution of the contract.

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Notice Information

Notice Title

Maintenance of the Lawns Cemetery (including Grave Digging) - Filey Town Council

Notice Description

Filey Town Council is inviting contractors to tender for its Contract for the Maintenance of the Lawns Cemetery (Including Grave Digging). The Town Council is seeking tenders for a 3-year contract period. The Cemetery is sited at the end of Padbury Avenue, Filey and is being administered and managed by Filey Town Council. Companies wishing to tender should be suitably qualified with experience of commercial grounds maintenance and grave digging. Tenders must be submitted by post in an envelope clearly marked "TENDER CONTRACT - THE LAWNS CEMETERY". Late tenders will not be accepted. Additional information: The Cemetery is sited at the end of Padbury Avenue at the far side of the roundabout. It is being administered and managed by Filey Town Council. The entrance is through a set of large double wrought iron gates, leading to a small inner roundabout area, which is grassed with a central shrubbery. This area is used for the strewing of cremated remains. To the southern boundary is a small area, which can be used for the storage of limited amounts of topsoil. The access road is bordered by a rose bed to either side and a line of flowering trees. The burial areas are sectioned off, firstly by beech hedging and secondly into denominations. Separate areas being for Church of England, Non-Conformist and Roman Catholic. In addition, cremated remains also have their burial sections within the denominational sections. All burials take place with the feet of the deceased facing eastwards, therefore the "headstones" are not necessarily sited to the head of the grave, but are placed back to back for ease of maintenance. To the eastern boundary is a small storage hut for the convenience of the Contractor which contains the grass matting, spoil box and hydraulic grave shorings which are all the property of the Town Council and for which the Contractor is made responsible during the contract term. The water supply is to be found adjacent to the southern boundary fencing. The fencing is the responsibility of the Town Council. Tenders must be submitted in line with the guidance in the tender pack: i. An illustration of the way in which the Contractor proposes to carry out the Contract, including his management and supervisory structure; ii. Details of 2 previous contracts where references can be sought; iii. a detailed Risk Assessment which highlights all risks/hazards and control measures for all associated tasks which complies with current Health & Safety legislation, and; iv. a copy of your current Public and Employer Liability Insurance. All the documents must be placed in an envelope, which must then be sealed. The envelope shall in no circumstances bear any name or mark indicating the name of the sender. Tenders should be sent by registered post, recorded delivery service, or delivered by hand and addressed to the Town Clerk, TENDER CONTRACT - THE LAWNS CEMETERY, Council Offices, 52A Queen Street, Filey, YO14 9HE.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-891ea3fa-1386-4309-9c47-3066bfc66777
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c4df7172-bb08-45c5-aad2-3ac864f41e14
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

45112410 - Grave-digging work

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£27,260 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Jan 20188 years ago
Submission Deadline
14 Feb 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2018 - 31 Mar 2021 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
FILEY TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
FILEY
Postcode
YO14 9HE
Post Town
York
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE22 North Yorkshire
Delivery Location
Not specified
Local Authority
North Yorkshire
Electoral Ward
Filey
Westminster Constituency
Thirsk and Malton

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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