Tender

SAFL (Adult Education / AEB contract holder) Management Information System

SANDWELL METROPOLITAN BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Tender

10 Feb 2023 at 12:32

Tender Notice
Summary of the contracting process

The Sandwell Metropolitan Borough Council is seeking a supplier for a management information system for adult education funded by WMCA/ESFA under the Adult Education Budget. The tender, titled "SAFL Management Information System," aims to provide a system meeting government specifications by August 2023 for ILR data collection. The tender period ends on 10th March 2023, with a contract period from July 2023 to November 2026, inviting businesses in the software and information systems industry to participate.

This opportunity presents a chance for IT service providers and education and training services to bid for a contract worth £30,000. Businesses with expertise in software development and systems tailored to the education sector are well-suited to compete. Sandwell Metropolitan Borough Council, as the buying organization, has outlined specific requirements for a reliable system with various features, providing essential training and technical support throughout the contract period.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

SAFL (Adult Education / AEB contract holder) Management Information System

Notice Description

Sandwell Adult and Family Learning are delivery learning funded by WMCA/ESFA under the Adult Education Budget (AEB). As a provider of Adult Education Budget learning we are contractually required to return Individual Learner Record (ILR) data on a monthly basis as per the governments ILR Specification. We are currently using Cognisoft's Yeti MIS system to do this. As the existing contract is coming to an end we are looking to tender for a system to go live in August 2023 at the beginning of our next contract year. Provide a hosted software platform that has specifically been designed to meet the Governments ILR specification for data collection and ensures secure and consistent access to the MIS at all times. Requirements: o User friendly, reliable system with intuitive commands and processes o Integrated processing of data o Early data entry error identification and simplified error checking processes o Data management is course focused o Management of user accounts o Capability for online enrolments o Capability for online payments o Communication module to include SMS and bulk email delivery o Ability to set local variables to extract reports and analyse o GDPR compliant o The ability to extract and import batch files for use with the Learner Record Service (LRS) o Proactive approach to maintaining compliance with FIS requirements o Initial training to be provided to a group of superusers provided remotely and onsite (three days in early July 2023) o Training to the wider team remotely (one day late Mid-July) o Ongoing technical support appropriate to the needs for three months with critical incident support throughout the contract The system must provide direct entry and management of core MIS data to include: o The ability to add and edit data o Integrated lookups for Learning Aims Register (LARS) o Integrated lookups for Learner Record Service (LRS) o Royal Mail postcode data Individual Learner Record (ILR) data and XML files to include: o Generation of ILR files o Support for all Education and Skills Funding Agency (ESFA) funding streams o View individual ILR data entries to ensure accuracy o Real time ILR/business rule validation and one click correction o System updates as directed by the ESFA/WMCA (i.e. changes to ILR structure) The ability to record learner details: o Name o Address o Date of birth o Gender o Ethnicity o LLDD data o Next of kin o Previous qualifications o Employment status o Family details (ie attached children) o Signposting o Source of funding o Link to ESFA course directory o Link to ULRN database o Record destination data as required by ESFA/ WMCA o Qualification details i.e. learning aim codes, SSA classification o The ability to record and identify subcontractors o The ability to record achievement (including storage of relevant documentation) o The abi... Additional information: Applications through Intend. Full project specification required. For a discussion on the contract requirements before submission please email tonia_green@sandwell.gov.uk Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-89cf6783-59f8-455a-95d4-d57193396ce8
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4e92175f-e509-4195-9eac-3ae23568d9d5
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

80 - Education and training services

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

80000000 - Education and training services

Notice Value(s)

Tender Value
£30,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Feb 20233 years ago
Submission Deadline
10 Mar 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
3 Jul 2023 - 2 Nov 2026 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SANDWELL METROPOLITAN BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST MIDLANDS
Postcode
B69 3DB
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG37 Sandwell
Delivery Location
TLG West Midlands (England)
Local Authority
Sandwell
Electoral Ward
Oldbury
Westminster Constituency
West Bromwich

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-89cf6783-59f8-455a-95d4-d57193396ce8-2023-02-10T12:32:42Z",
    "date": "2023-02-10T12:32:42Z",
    "ocid": "ocds-b5fd17-89cf6783-59f8-455a-95d4-d57193396ce8",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "IT-230-6485-SAFL2324MISNEWTGSB",
        "title": "SAFL (Adult Education / AEB contract holder) Management Information System",
        "description": "Sandwell Adult and Family Learning are delivery learning funded by WMCA/ESFA under the Adult Education Budget (AEB). As a provider of Adult Education Budget learning we are contractually required to return Individual Learner Record (ILR) data on a monthly basis as per the governments ILR Specification. We are currently using Cognisoft's Yeti MIS system to do this. As the existing contract is coming to an end we are looking to tender for a system to go live in August 2023 at the beginning of our next contract year. Provide a hosted software platform that has specifically been designed to meet the Governments ILR specification for data collection and ensures secure and consistent access to the MIS at all times. Requirements: o User friendly, reliable system with intuitive commands and processes o Integrated processing of data o Early data entry error identification and simplified error checking processes o Data management is course focused o Management of user accounts o Capability for online enrolments o Capability for online payments o Communication module to include SMS and bulk email delivery o Ability to set local variables to extract reports and analyse o GDPR compliant o The ability to extract and import batch files for use with the Learner Record Service (LRS) o Proactive approach to maintaining compliance with FIS requirements o Initial training to be provided to a group of superusers provided remotely and onsite (three days in early July 2023) o Training to the wider team remotely (one day late Mid-July) o Ongoing technical support appropriate to the needs for three months with critical incident support throughout the contract The system must provide direct entry and management of core MIS data to include: o The ability to add and edit data o Integrated lookups for Learning Aims Register (LARS) o Integrated lookups for Learner Record Service (LRS) o Royal Mail postcode data Individual Learner Record (ILR) data and XML files to include: o Generation of ILR files o Support for all Education and Skills Funding Agency (ESFA) funding streams o View individual ILR data entries to ensure accuracy o Real time ILR/business rule validation and one click correction o System updates as directed by the ESFA/WMCA (i.e. changes to ILR structure) The ability to record learner details: o Name o Address o Date of birth o Gender o Ethnicity o LLDD data o Next of kin o Previous qualifications o Employment status o Family details (ie attached children) o Signposting o Source of funding o Link to ESFA course directory o Link to ULRN database o Record destination data as required by ESFA/ WMCA o Qualification details i.e. learning aim codes, SSA classification o The ability to record and identify subcontractors o The ability to record achievement (including storage of relevant documentation) o The abi... Additional information: Applications through Intend. Full project specification required. For a discussion on the contract requirements before submission please email tonia_green@sandwell.gov.uk Is a Recurrent Procurement Type? : No",
        "datePublished": "2023-02-10T12:32:42Z",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "80000000",
                "description": "Education and training services"
            },
            {
                "scheme": "CPV",
                "id": "72000000",
                "description": "IT services: consulting, software development, Internet and support"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "B69 3DB"
                    },
                    {
                        "region": "West Midlands",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 20000,
            "currency": "GBP"
        },
        "value": {
            "amount": 30000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2023-03-10T12:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2023-07-03T01:00:00+01:00",
            "endDate": "2026-11-02T23:59:59Z"
        },
        "suitability": {
            "sme": false,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/4e92175f-e509-4195-9eac-3ae23568d9d5",
                "datePublished": "2023-02-10T12:32:42Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "description": "Additional information on how to apply for this contract",
                "url": "https://in-tendhost.co.uk/sandwellmbc/aspx/"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-154368",
            "name": "Sandwell Metropolitan Borough Council",
            "identifier": {
                "legalName": "Sandwell Metropolitan Borough Council"
            },
            "address": {
                "streetAddress": "Freeth Street, West Midlands",
                "locality": "West Midlands",
                "postalCode": "B69 3DB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Sian Breese",
                "email": "sian_breese@sandwell.gov.uk",
                "telephone": "0121 569 2195"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-154368",
        "name": "Sandwell Metropolitan Borough Council"
    }
}