Award

REQUEST FOR QUOTE FOR THE PROVISION OF SECURITY SERVICES FOR BASINGSTOKE LIVE 2017

BASINGSTOKE & DEANE BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Award

20 Jul 2017 at 11:00

Award Notice
Summary of the contracting process

The Basingstoke and Deane Borough Council has successfully awarded a contract valued at £44,195 for the provision of security services for the Basingstoke Live 2017 music festival. This procurement, classified under public security services, was completed on 3rd May 2017, following a tender period that ended on 10th April 2017. Set in Basingstoke, South East England, the contract period spans from 1st June 2017 to 9th July 2017. The council is dedicated to ensuring that events are conducted safely and in compliance with laws and best practices, hence the necessity for a capable contractor to manage event security and stewarding dynamically.

This tender presents significant opportunities for businesses in the security and event management sectors, particularly those specialising in large-scale public events. Companies that can demonstrate flexibility, experience in event-specific security roles, and the ability to collaborate effectively with event management and emergency services will be well-positioned to compete. The successful contractor must ensure that all staff are highly trained and identifiable, providing a professional face to the public at the festival, making this a worthwhile venture for organisations that excel in delivering exceptional security services.

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Notice Information

Notice Title

REQUEST FOR QUOTE FOR THE PROVISION OF SECURITY SERVICES FOR BASINGSTOKE LIVE 2017

Notice Description

Basingstoke and Deane Borough Council (BDBC) was involved in the organisation of a medium sized music festival focusing on local talent and community engagement. For this, the Council had to procure the services of event security and stewarding, car parking management, gate management, cash handling and two way radio hire. The tenderer had to be flexible as it may be necessary to change the level and nature of provision at an event from one year to another as it evolves, so each event will need to be assessed annually in order to achieve the correct specification. BDBC is committed to delivering well organised, safe events that comply with current laws and best practice. It was therefore essential that the tenderer was able to work closely with the event management to ensure that these standards were maintained. The company entrusted with the contract will frequently be the frontline face of events, interacting with the public and must therefore be able to uphold and maintain the reputation of the council. It had to be fully understood how the dynamics of an event works and how they differ from one to another. It had to be understood the nuances and to be able to tailor the behaviour of its staff accordingly to ensure an appropriate level of service provision. All staff working on events had to be trained appropriately for their role, particularly those is SIA roles. Staff supplied should be experienced specifically in events work and not limited to pubs, clubs and door supervisor roles. All staff should be identifiable at all times when on an event site by means of an appropriate uniform and identity badge. In addition to staff supplied under this contract, the council was supplying additional staff in stewarding roles who's main role was to be in relation to public information and control of the event and site but had no remit for crowd management. Where there was a requirement for staff supplied under this contract to be in radio communication with the event management, all radios were supplied by the security company. In addition the security company is required to supply two way radios for BDBC staff detailed in the event specifications. The security company had to be able and willing to form part of the event management structure and be able to work directly with the emergency services. They had to be expected to provide support and input into the development of events based on the outcome of debrief meetings. They had to be willing and able to attend planning, briefing and debrief meetings as required as well as Safety Advisory Group meetings. Any time or cost incurred by the security company in attending these meetings should be factored into their fees and not chargeable to BDBC independently The council was looking to establish a contract with an agreed hourly rate for varying staff levels.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-8a1e8635-7f3e-4ec0-9349-c04f00da341e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/49b817fd-42bd-4f7f-a5f9-89b0a740eac7
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other -
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

75 - Administration, defence and social security services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

75241000 - Public security services

79952000 - Event services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£44,195 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
20 Jul 20178 years ago
Submission Deadline
10 Apr 2017Expired
Future Notice Date
Not specified
Award Date
2 May 20178 years ago
Contract Period
31 May 2017 - 9 Jul 2017 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BASINGSTOKE & DEANE BOROUGH COUNCIL
Contact Name
Not specified
Contact Email
procurement@basingstoke.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BASINGSTOKE
Postcode
RG21 4AH
Post Town
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ37 North Hampshire
Delivery Location
TLJ South East (England)
Local Authority
Basingstoke and Deane
Electoral Ward
Eastrop & Grove
Westminster Constituency
Basingstoke

Supplier Information

Number of Suppliers
1
Supplier Name

VENTURE SECURITY MANAGEMENT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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