Tender

Catering Concession Tender

ROYAL AIR FORCE MUSEUM ENTERPRISES LTD.

This public procurement record has 1 release in its history.

Tender

28 Jul 2023 at 13:15

Tender Notice
Summary of the contracting process

The Royal Air Force Museum Enterprises Ltd. has initiated a tender for a Catering Concession contract, with a contract period starting in January 2024 and running for five years. The contract involves providing catering services at various locations within the Museum, including visitor cafés, event catering services, and event catering sales and marketing. The tender is classified under 'Canteen and catering services' and has a total value of GBP 7,500,000. The deadline for tender submissions is September 4, 2023.

This catering concession tender by the Royal Air Force Museum Enterprises Ltd. presents an opportunity for catering businesses to secure a lucrative contract for providing services at the prestigious Museum locations. Companies specialising in event services and catering would be well-suited to compete for this tender. The open procurement method allows businesses to participate in a transparent and competitive process, offering the chance for growth and partnership with a renowned institution.

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Notice Information

Notice Title

Catering Concession Tender

Notice Description

The contract will run from January 2024 for five years on a fully commercial concession basis wherein the appointed caterer shall pay a percentage of sales turnover to the Museum by way of a concession payment supported by a fixed guaranteed annual sum. The catering contract at the Museum comprises the following interdependent elements: * The main visitor cafe in Building 52 (which operates and is referred to as the Hendon Kitchen). The building also houses the main kitchen for the public and event catering operations, and the Hendon Kitchen Function Room (also known as the 601 Room). An assisted service operates from the counter. There is a hot counter, as well as refrigerated and ambient display, and most items are taken to the table by customers at the point of payment. A small number of items, such as panini, are produced/heated to order and delivered to the table by servers. * The additional visitor cafe near the main entrance and adjacent to the shop (referred to as the Hangar 1 Cafe). This is a high footfall area within the Museum and the cafe is well situated to take advantage of it at peak times. The cafe opens from 10:00 to 17:00 at the weekends and during school holidays only although it can be opened during the week in response to demand. * Event Catering referred to as Event Catering Services. There are 14 function spaces available for corporate guests, internal stakeholders, and others to hire in the Museum. These range from purpose built modern conference rooms to historic aircraft halls to outdoor spaces. Some are available during museum opening hours while others such as the aircraft halls can only be used in the evening when the museum is closed to the public. * Event Catering Sales and Marketing. The appointed Caterer will be required to proactively maximise sales in the Catering Facilities. This means identifying target markets, communicating the offer through appropriate effective media to generate leads, showing prospective clients around the site, confirming bookings, managing the diary, and dealing with payments (before delivering the events themselves). To deliver this requirement, the Caterer is expected to maintain a sales and marketing presence at site. It is expected this will comprise a Sales Manager at a minimum, plus such additional team members as the Caterer believe necessary to unlock the potential of the site.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-8b941b02-325e-48d7-959c-00a55655b507
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/64b1ef39-fc65-4357-b1ba-2b15ae5d1b4b
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

55500000 - Canteen and catering services

79952000 - Event services

Notice Value(s)

Tender Value
£7,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Jul 20232 years ago
Submission Deadline
4 Sep 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
4 Jan 2024 - 3 Jan 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ROYAL AIR FORCE MUSEUM ENTERPRISES LTD.
Contact Name
Alex Coffin
Contact Email
alex@boyd-thorpe-associates.co.uk
Contact Phone
07743897366

Buyer Location

Locality
HENLEY-ON-THAMES
Postcode
RG9 3YX
Post Town
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
Not specified
Local Authority
South Oxfordshire
Electoral Ward
Henley-on-Thames
Westminster Constituency
Henley and Thame

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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