Tender

P1125 - Provision of Cloud Based Youth Offending System for Birmingham Children's Trust (BCT)

BIRMINGHAM CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

25 May 2023 at 10:41

Tender Notice
Summary of the contracting process

The Birmingham City Council has initiated a tender process for the provision of a cloud-based Youth Offending Service System, titled "P1125 - Provision of Cloud Based Youth Offending System for Birmingham Children's Trust (BCT)". The procurement falls under the services category and involves document management software development services. The tender period ends on June 26, 2023, with the contract scheduled to start on August 28, 2023, and end on August 27, 2026. The buying organization, Birmingham City Council, based in West Midlands, United Kingdom, is seeking a solution to effectively manage youth justice cases, ensuring compliance, user-friendliness, and integration capabilities.

This tender presents an opportunity for businesses providing IT software development services, customer relationship management software development services, project management software development services, software development services suites, and database software development services. Small and medium-sized enterprises (SMEs) are particularly encouraged to participate. Businesses capable of meeting the stringent requirements set by the Youth Offending Service and complying with Youth Justice Board directives are well-suited to compete. The contract method is open procedure above the threshold, aiming to foster innovation and quality service delivery in youth justice case management.

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Notice Information

Notice Title

P1125 - Provision of Cloud Based Youth Offending System for Birmingham Children's Trust (BCT)

Notice Description

The Youth Offending Service has used Careworks 'Care Director' since 2001 as its Case Management System (CMS). The Authority now wishes to establish a 3-year contract with an option to extend for an additional 1 year + 1 year for the provision of a cloud-based Youth Offending Service System. To complete youth justice business effectively, efficiently, and professionally, we would require the following from the chosen system (please note that the below list is not exhaustive): o The system shall be compliant will current Youth Justice Board data schemas and reporting requirements and the supplier must demonstrate a forward plan for remaining compliant over time. o Proven track record of being compliant with YJB requirements over the last 2 years o Able to monitor caseloads and support practitioners and managers to effectively manage caseloads and pending workload. Simple reporting and extraction of management information. o Ability to handle multiple teams and workers working across multiple teams. o Ability to handle multiple managers in a single team allowing countersigning across the management team. o Specifically designed for Youth Offending Teams (YOT) to record all aspects of youth justice case management in a dynamic manner. o Reuses information throughout the system, reducing duplications and the need for extra work by the Service. o Fully meet the requirements of the current YJB AssetPlus framework allowing YOT to YOT transfers, where CMS allows this. o Fully meet the requirements of the YJB connectivity framework for transfer of information to the Ministry of Justice's Youth Custody Service. o YJMIS data extract tool with error checking and data cleaning within the system. o Clear identification of errors within AssetPlus allowing case managers to easily rectify issues. o Easy integration with external systems and reporting products. o Enable Regulatory compliance o User friendly and customisable to meet the needs of the Service o Individualised and flexible configuration to allow/disallow access to parts of the system dependent upon role. o Allow easy cross referencing of AssetPlus records between children and families o Safe space for containing victim information that is not mixed with offending cohort data including ability to retain anonymised data. o Ability to deal with retention and deletion of records with minimal manual involvement. o Ability for read-only access o Compatible with currently supported versions of major web browsers The Contract will be awarded to one supplier. The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity, please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ an... Additional information: If you are interested in tendering please click on the following link to access Birmingham City Council's tender Portal. Delivery Notes Birmingham Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-8c08f9f2-a971-4ca4-b3ee-3a3465a37a41
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e2272ef4-4058-4d56-8d24-07b316031482
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72212311 - Document management software development services

72212331 - Project management software development services

72212422 - Software development services suites

72212445 - Customer Relation Management software development services

72212517 - IT software development services

72212610 - Database software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 May 20232 years ago
Submission Deadline
26 Jun 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
28 Aug 2023 - 27 Aug 2026 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BIRMINGHAM CITY COUNCIL
Contact Name
Manjit Samrai
Contact Email
manjit.samrai@birmingham.gov.uk
Contact Phone
0121 303 0349

Buyer Location

Locality
WEST MIDLANDS
Postcode
B4 7DJ
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Newtown
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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