Planning

20194: Appointment Booking System - Universal Credit full service

DEPARTMENT FOR WORK AND PENSIONS

This public procurement record has 2 releases in its history.

Planning

06 Jul 2017 at 08:44

Planned Procurement Notice
Planning

19 May 2017 at 12:20

Market Engagement Notice
Summary of the contracting process

The Department for Work and Pensions (DWP) is in the planning stage of a tender for an "Appointment Booking System - Universal Credit full service." This procurement falls under the industry category of Computer-related services and is aimed at facilitating management of claimant appointments across approximately 740 job centres in the UK and Northern Ireland. Significant dates include the deadline for completing a draft requirements questionnaire by 17:30 on Thursday, 13th of July 2017, and the anticipated start of the contract on 29th December 2017, lasting until 28th December 2022.

This tender presents a valuable opportunity for technology firms, especially those experienced in appointment management systems, to engage with the DWP and contribute to the Universal Credit initiative. Companies providing IT services, particularly small and medium-sized enterprises (SMEs), and voluntary and community sector enterprises (VCSEs) are encouraged to participate. Engaging in this tender can enhance their visibility and credibility in the public sector while potentially leading to significant business growth given the scale of the implementation, which is expected to manage up to 30 million appointments annually.

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Notice Information

Notice Title

20194: Appointment Booking System - Universal Credit full service

Notice Description

On Friday the 19th of May 2017, The Department for Work and Pensions (DWP) published an early market engagement notice for an Appointment Booking System. Following feedback received through this early engagement notice, an open future opportunity is now being published. This contains a draft requirements questionnaire that is being made available for potential suppliers who are interested and/or have already expressed an interest in participating in the procurement process. The Department is engaging with the market to share information, and invite feedback on the requirements, in order to help develop the final Invitation to Tender (ITT) pack. This market engagement exercise is also designed to ensure that the final ITT pack provides all potential suppliers with a clear understanding of the Department's requirements to help reduce the number of questions that may be raised during the procurement process, and therefore reducing the project timescale. To support the provision of Universal Credit full service (UCFS), the Department for Work and Pensions require an Appointment Booking System for the creation and management of claimants' appointments with DWP staff. The Appointment Booking System will host staff locations, availability and skill sets which define the types of appointments the DWP staff are trained to handle. This information will be used to find a DWP member of staff, within a jobcentre, that is available and trained to handle the appointment. There are currently 740 jobcentres across the UK and Northern Ireland, with over 10,000 DWP staff supporting claimants. Each member of DWP staff who support claimants will have a calendar in the Appointment Booking System. When UCFS is fully rolled out in June 2018, it is anticipated that 25-30 million appointments will be created and managed on an annual basis via the Appointment Booking System. The Department will need a 24 hours a day, 7 days a week, 365 days a year system with a service level agreement(SLA) that provides 99.90 percent availability, as the Appointment Booking System will be supporting the UCFS which allows claimants to access their online claim at any time. The Appointment Booking System will be integrated into UCFS and its platforms. The entire booking process will be performed via the UCFS user interface. Universal Credit will utilise the Appointment Booking System Application Programming Interfaces (APIs) to create and manage appointments. Administration and Management functions are not expected to be integrated into UCFS. Additional information: This draft requirements questionnaire forms part of the market engagement activity to support the procurement of the Appointment Booking System. Information supplied and any discussions throughout the duration of the market engagement process will not be subjected to formal evaluation or scoring. To maximise the benefits from the market engagement and best inform the ITT and service requirements, suppliers are encouraged to participate and be as open and detailed in their responses as much as possible. This is not a shortlisting process and will not prejudice any future procurement exercise. Please note the deadline for completing and returning this document is 17.30pm UK time on Thursday the 13th of July 2017. Responses to this document must be sent via email to COMMERCIALDIRECTORATE.UC-WA@DWP.GSI.GOV.UK . DWP will then analyse the responses and look to refine the functional and non-functional requirements ahead of a procurement process, expected to commence later this year. DWP may issue further documents and correspondence to support the development of the ITT.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-8c17f728-7fc2-4ba6-945a-5f4ffe8d4a9e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/b7462439-a48f-4548-8ba4-78250f356759
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72500000 - Computer-related services

Notice Value(s)

Tender Value
£5,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Jul 20178 years ago
Submission Deadline
Not specified
Future Notice Date
31 Jul 2017Expired
Award Date
Not specified
Contract Period
29 Dec 2017 - 28 Dec 2022 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DEPARTMENT FOR WORK AND PENSIONS
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1H 9NA
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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