Tender

Provision of Payroll Services for HR

N E L COMMISSIONING SUPPORT UNIT

This public procurement record has 2 releases in its history.

TenderAmendment

27 Feb 2018 at 11:33

Tender Notice
Tender

22 Feb 2018 at 14:50

Tender Notice
Summary of the contracting process

The N E L Commissioning Support Unit is procuring Payroll Services for HR, aimed at delivering comprehensive payroll solutions and HR transactions for NHS Clinical Commissioning Groups (CCGs) in London. This tender is currently in the Tender stage, with bids due by 12:00 noon on 5th March 2018. The contract is set to commence on 1st April 2018 and will run for one year, concluding on 31st March 2019. The overall value of the contract is £181,000, falling under the industry category of Personnel and payroll services.

This tender presents a significant opportunity for businesses specialising in payroll and HR services, particularly those with experience working with NHS CCGs. Companies that have a solid operational foundation in London and are familiar with NHS frameworks, including understanding of NHS Pensions and Electronic Staff Records (ESR), would be well-positioned to compete. Additionally, small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to participate in this open procurement process.

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Notice Information

Notice Title

Provision of Payroll Services for HR

Notice Description

NEL Commissioning Support Unit (NEL CSU) is seeking an experienced professional Payroll services for its customers. The requirement is to provide end to end payroll and associate services including HR transactions for 15 NHS Clinical Commissioning Groups (CCGs) that will reduce further to 11 CCGs with effect from 1st July 2018. The supplier should have current payroll experience of working with CCGs ideally with a strong operational base within London thus allowing for adequate contract support. The contract is for a fixed period for one year only. The contract will commence on 1st April 2018 and end on 31st March 2019. The scope of the service required is to undertake HR and payroll inputting on ESR (Electronic Staff Record) and to have an excellent understanding of NHS terms and conditions including knowledge of Officer Holder set up on ESR. The provider should have in depth understanding of NHS Pensions and GP SOLO schemes. In support of the service to be delivered the supplier will use the following application software: * ESR (Electronic Staff Records) * NHS Pensions On Line Initial high-level requirements that have been identified include the following: * Seamless interface and integration with NHS-mandated providers and their associated systems (Electronic staff record, NHS Pensions agency, etc) to ensure accurate and timely payment of remuneration to all eligible staff and office holders on CCG payroll. * Accuracy is achieved in all payments * Ongoing changes in circumstances are reflected in payroll records as appropriate and in a timely manner * Payments and associated payroll and HR administration are carried out professionally and to a maximum level of accuracy, and queries either from the Client or individual member of staff are dealt with satisfactorily and in a timely manner. * Robust system stability, data security, controlled access, data backup and disaster recovery processes and procedures; * Project management during contract mobilisation, which shall parallel process prior to full operational launch; * Remote help-desk support and initial on-site training for HR staff * Structured management reviews for the continuous improvement and refinement of the support service; * The supplier shall ensure that their staff involved in the processing of assignments are fully aware of all conditions of service and statutory legislation requirements and ensure that they are rigidly applied. * The Client's payroll will be processed in accordance with timetables agreed between NEL CSU and the supplier each year. Please see attached detail Payroll Specification document. Please note that TUPE is applicable for this. Please TUPE information attached. Additional information: Please submit your quotation to nelcsu.clinical-procurement@nhs.net by close of play 12:00 noon 05.03.2018 Please include the PRJ615 reference number and the tender title.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-8c53cd08-e503-4da6-9fc0-038abc54fb26
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a3de01cf-d822-432a-bdd0-a8d398f904f0
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79631000 - Personnel and payroll services

Notice Value(s)

Tender Value
£181,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Feb 20187 years ago
Submission Deadline
5 Mar 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2018 - 31 Mar 2019 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
N E L COMMISSIONING SUPPORT UNIT
Contact Name
Taofeeq Ladega
Contact Email
taofeeq.ladega@nhs.net
Contact Phone
02030495875

Buyer Location

Locality
LONDON
Postcode
SE1 7NT
Post Town
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI45 Lambeth
Delivery Location
TLI London
Local Authority
Lambeth
Electoral Ward
Waterloo & South Bank
Westminster Constituency
Vauxhall and Camberwell Green

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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