Planning

Marketing Tool

THE QUALITY ASSURANCE AGENCY FOR HIGHER EDUCATION

This public procurement record has 1 release in its history.

Planning

21 Sep 2023 at 07:36

Market Engagement Notice
Summary of the contracting process

The Quality Assurance Agency for Higher Education is planning a procurement for a "Marketing Tool" in the sales or marketing software development services industry category. The procurement process is currently in the planning stage, with an engagement end date set for October 18, 2023. The buying organization, based in Gloucester, England, is seeking proposals from potential bidders to provide software enabling various teams and skill levels to create and issue marketing communications efficiently.

This tender by The Quality Assurance Agency for Higher Education presents an opportunity for businesses, especially SMEs and VCSEs, specializing in sales or marketing software development services to compete. Interested businesses should respond to the requirements by the response deadline of 5pm on October 18, 2023. The procurement process involves a pre-procurement market engagement exercise to inform future decisions and potential competitive tendering. Businesses capable of providing a comprehensive software solution are encouraged to engage with the buying organization for potential growth opportunities.

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Notice Information

Notice Title

Marketing Tool

Notice Description

Marketing is central to successful sales of all products and services offered here at QAA. QAA sends out a large volume of marketing communications to its customers. Currently this involves a complicated (seven-step) process in our CRM tool that is both time-consuming, resource intensive, and difficult to achieve at very short notice. This process will typically involve several staff from different teams; therefore, it can take a long time to compile, sign-off and send a marketing communication. It also involves IT resource to be able send these communications. If one or more of the IT staff are away from the office, this can affect the ability to pull the SQL reports required to populate the required recipients, create the campaign or to be able to load in the recipients for each of the campaigns. Each of these tasks is currently crucial to enable the issue of the communication/campaign. Similarly, limited technical ability across the business restricts our capacity to create or edit the current set of HTML templates. QAA is considering the purchase and implementation of a specialist piece of software that will enable members from any team within QAA and any technical skill level to be able to create, schedule and issue communications as required. We welcome proposals from potential bidders that can provide a single system solution. The attached Excel sheet details the specifics of our requirements for the marketing solution and your proposal should be based on this information. Please also provide indicative costing to support your proposal. In the first instance, we ask that as much information as possible is provided in response to our requirements. Following assessment of all potential bidder responses, we may ask for potential bidders to provide a product demonstration in an open dialogue workshop to demonstrate their potential solution at a time/date to be advised. This exercise is aimed at making informed decisions surrounding future solutions as part of pre-procurement planning and is an essential step before deciding whether to initiate a full project leading to procurement. This pre-procurement market engagement process in no way obliges QAA to commence with any competitive tendering process. QAA is not and shall not in any event be liable for any costs incurred at any time by any person, natural or artificial, participating in this pre-procurement market engagement exercise. Please reply to this notice by emailing Projects@qaa.ac.uk by the response deadline of 5pm on 18th October 2023.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-8d43fbb3-0515-4839-a04b-b415337d0e1d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/86f05cd5-49d4-4ed0-9084-a7f2bfbbd0d1
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72212481 - Sales or marketing software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Sep 20232 years ago
Submission Deadline
Not specified
Future Notice Date
18 Oct 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE QUALITY ASSURANCE AGENCY FOR HIGHER EDUCATION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLOUCESTER
Postcode
GL1 1UB
Post Town
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
Not specified
Local Authority
Gloucester
Electoral Ward
Westgate
Westminster Constituency
Gloucester

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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