Tender

Invitation to Tender (ITT) for the Provision of a CCTV Video Management System

UNIVERSITY OF SOUTHAMPTON

This public procurement record has 1 release in its history.

Tender

28 May 2021 at 15:32

Tender Notice
Summary of the contracting process

The University of Southampton is currently seeking tenders for the provision of a Closed-Circuit Television (CCTV) Video Management System, with a total contract value of £50,000. The procurement process is at the tender stage, and interested bidders have until 28th June 2021 to submit their proposals via the University’s electronic tendering tool, In-Tend. This project addresses the need to replace an outdated video management platform that supports a network of around 700 CCTV cameras on the University campus located in Southampton, England.

This tender presents an excellent opportunity for businesses in the surveillance and security technology sector, particularly those specialising in CCTV systems, video equipment installations, and security software development. Small and medium-sized enterprises (SMEs), as well as voluntary, community and social enterprises (VCSEs), are encouraged to participate, as the procurement method employed is an open procedure, allowing a wide range of suppliers to compete. This is a key opportunity for businesses looking to expand their footprint in the educational sector with innovative security solutions.

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Notice Information

Notice Title

Invitation to Tender (ITT) for the Provision of a CCTV Video Management System

Notice Description

This Invitation to Tender ("ITT") is for the replacement of an existing Video Management Platform System Software System ("VMPSS") including video wall decoders and Redundant Array of Independent Disks ("RAID") recorders. This will require support for the supply, install, test and commissioning of the new Closed-Circuit Television ("CCTV") surveillance system for the University (of Southampton). Background The University operates a CCTV system of c700 (seven hundred) cameras with recording devices for the safety of the University community and for prevention of crime around our Estate. The existing VMPSS is not fit for purpose, as it is incompatible with some of the newer peripheral devices and fails to deliver the functionality and levels of data protection and compliance required by the Universities Security Team. Full details and requirements of this Invitation to Tender is provided in (File 2). Additional information: The University is utilising an electronic tendering tool (In-Tend: https://in-tendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with bidders. All documentation in relation to this tender can be downloaded from the In-Tend portal. Bidders are advised that there will be no hard copy documents issued to organisations and all communications with the University including the submission of PQQ and/or Invitation to Tender Responses will be conducted via the In-Tend portal. Regular monitoring of the portal is the responsibility of the bidder. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the tender documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking 'Express Interest'. Bidders are advised that formal expressions of interest in the project must be by way of completion and return of the relevant Pre-Qualification (if applicable) or Invitation to Tender documents via the In-Tend portal. Further instructions for the submission of Invitation to Tender responses are below. To submit your return, please follow the instructions below: 1. Log In 2. Click 'Tenders' 3. Locate the relevant project 4. View Details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the "My Tender Return" panel. The system will only permit your organisation to make one return. 8. Click the red "Submit Return" button. Please note that, to preserve the integrity of the tendering procedure, all queries must made be via the correspondence function within the In-Tend portal. In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a tender response, bidders are consenting to publication of this information unless otherwise agreed in advance with the University. Due to the nature of this project, it has been deemed unsuitable for division into lots. The risk of dividing the requirement would render the execution of the contract excessively technically difficult, not cost effective and would undermine the proper execution of the con

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-8de6dfce-1ade-48dc-b02e-3941aa7fcdd2
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ee71b9d2-c417-406a-be9b-b0333ad8169b
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

35 - Security, fire-fighting, police and defence equipment

51 - Installation services (except software)

72 - IT services: consulting, software development, Internet and support

CPV Codes

32235000 - Closed-circuit surveillance system

32323000 - Video monitors

35120000 - Surveillance and security systems and devices

51314000 - Installation services of video equipment

72212730 - Security software development services

Notice Value(s)

Tender Value
£50,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 May 20214 years ago
Submission Deadline
28 Jun 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
8 Jul 2021 - 31 Jul 2024 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SOUTHAMPTON
Contact Name
Mark Gage
Contact Email
m.c.gage@soton.ac.uk
Contact Phone
02380597674

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO17 1BJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
Not specified
Local Authority
Southampton
Electoral Ward
Portswood
Westminster Constituency
Southampton Test

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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