Award

COV - Legal case management software system - AWARD

COVENTRY CITY COUNCIL (COV)

This public procurement record has 2 releases in its history.

AwardUpdate

07 Jun 2021 at 09:10

Award Notice
Award

01 Jun 2021 at 15:32

Award Notice
Summary of the contracting process

The Coventry City Council is currently in the award stage of its procurement process for a cloud-hosted Legal Case Management software system. This tender was initiated under an accelerated competitive negotiated procedure due to urgency, with the contract period set to commence on 1st December 2021 and concluding on 30th November 2031. The contract, valued at £760,000, encompasses services such as implementation, project management, training, and ongoing support. The tender period ended on 9th March 2021 and the award decision was published on 1st June 2021, with delivery expected at the Council’s address in Coventry, West Midlands, United Kingdom.

This procurement presents significant opportunities for businesses in the software and services sector, particularly those specialising in legal technology solutions. Companies that can offer comprehensive cloud-based software systems along with support services will find themselves well-suited to participate in future tenders of a similar nature. The emphasis on ongoing support and system upgrades creates additional avenues for service-oriented businesses to establish long-term partnerships with local authorities like Coventry City Council.

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Notice Information

Notice Title

COV - Legal case management software system - AWARD

Notice Description

The Council is tendering to contract for a cloud hosted Legal Case Management software system. The contract will include within its scope the implementation, project management, training, data migration, ongoing hosting, subscription / licensing, ongoing support & maintenance and any relative development and/or upgrades required during the term. Further information can be found in the Standard Questionnaire and supporting appendices provided. The contract will also include the ability for the Authority to call off coroners functionality if available from the awarded Supplier during the term of the contract. It is not mandatory for tenderers to have such functionality to tender for the Legal Case Management software system contract and it will not form part of the evaluation; The purpose of including coroners functionality in the scope is purely to allow the Authority to call off and seek efficiencies of having one contract, with ideally one solution, if such functionality is or becomes available during the contract term. The Council is concluding a Accelerated Competitive with Negotiation Procedure. Justification for the accelerated procedure: This procurement is being undertaken on an urgency basis and as such the provisions of regulation 29(10) shall apply, due to the fact that the time limit laid down in the regulations are impracticable for the award of this contract due to the level of existing disruption being incurred by the Authority from the need to upgrade its existing solution.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-8fd0fe34-73e9-45f9-b1d0-39c789e9e59c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/a498381b-2077-427d-bf30-b6bc0b7720c9
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Accelerated negotiated procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£760,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
7 Jun 20214 years ago
Submission Deadline
9 Mar 2021Expired
Future Notice Date
Not specified
Award Date
27 May 20214 years ago
Contract Period
1 Dec 2021 - 30 Nov 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
COVENTRY CITY COUNCIL (COV)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COVENTRY
Postcode
CV1 2GN
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
TLG West Midlands (England)
Local Authority
Coventry
Electoral Ward
St Michael's
Westminster Constituency
Coventry South

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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