Award

GB-Colchester: Community Infrastructure Levy IT Solution

COLCHESTER BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Award

18 Nov 2016 at 20:17

Award Notice
Summary of the contracting process

The Colchester Borough Council is seeking a solution for the Community Infrastructure Levy (CIL) IT system through a tender process identified as "GB-Colchester: Community Infrastructure Levy IT Solution." This project aims to implement an integrated management system to streamline payment processes under the CIL protocol. The tender is classified under the industry category of software packages, specifically for industry-specific applications. The procurement is currently at the Award stage, with the contract having been awarded on 15th April 2016, and the implementation of the system scheduled to begin on 1st May 2016, continuing until 30th April 2021.

This procurement opportunity presents a valuable avenue for growth, particularly for technology firms that specialise in integrated software solutions, especially those with experience in municipal infrastructure projects. Small and medium enterprises (SMEs) are particularly encouraged to participate, as the project specifications favour adaptability and user-friendly systems that can interact efficiently with existing databases and platforms. Interested suppliers can connect with the council by expressing their interest to the designated contact, Matt Howe, and those capable of demonstrating their solutions will advance to the tendering phase.

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Notice Information

Notice Title

GB-Colchester: Community Infrastructure Levy IT Solution

Notice Description

The project will deliver an integrated management system for payments under the Community Infrastructure Levy (CIL). The project will deliver a management system for collection of funds for the provision of infrastructure. The implementation of the CIL regime must be managed through the existing S.106 database and new software is required to record the liability of applications (including exemptions) and permitted development for CIL contributions and to manage payment. Required functionality: (1) Integrate with E-Financials, Civica, IDOX, Northgate Searchnet & Northgate Front Office to make the work flow process streamlined between planning, finance, land charges, building control etc. (2) Manage CIL collection in accordance with regulations (in tandem with S106), with functionality to account for any future changes in legislation. (3) Produce all notices, forms and letters required under CIL regs, including revisions (and a full range of letters and other correspondence required for S106 if applicable). (4) Provide floor space and site area calculator tool for checking CIL liabilities. (5) Provide a full CIL calculator facility (inc. indexation, reliefs, surcharges, payment policies) , which can be published on the Council website. (6) Calculate, request, record and receipt all payments as appropriate (integrated with E-Financials). (7) Manage phased payments, and changes to phasing (i.e. cancellation / recalculation of payment schedule if instalment is missed). (8) Manage financial income and expenditure for CIL (and S106), showing potential, actual, allocated, spent etc sums at a strategic, local and neighbourhood level. (9) Have multiple users with differing levels of access (i.e. full admin, read only)Integrate with the corporate ED RMS solution (currently IDOX). (10) Include a facility for managing / recording the 123 list and amendments. Provide reporting tools, allowing information on all aspects of the CIL / S106 processes to be interrogated and reported (including exemptions). (11) Produce user alerts, reminders and triggers for key actions and events, include an 'action list' facility for upcoming / future tasks Include full security, e.g. activity logs for individual users, secure log in, restricted access rights etc Full tracked history of changes made to records - e.g. changes in liable parties, changes in amounts due, changes in payment schedule. (12)A full record of information needed for formal processes i.e. CIL annual return, audit, enforcement action If hosted, be subject to stringent data security and back up procedures. The following technical requirements are required: (1) Must work in a VDI (Virtual desktop infrastructure). (2) Must be accessed via a web browser (Internet Explorer 8) to comply with e-GIF. (3) Must integrate with the councils LLPG (address) database. (4) Any GIS integration must be with the councils solution (MapInfo). (5) Hosted servers must have the appropriate Business Impact Level accreditation. Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Interested suppliers should express thier interest via email to matthew.howe@braintree.gov.uk and must provide a brief overview of the software systems they can provide. Interested suppliers will then be invited to attend a demonstration day on Monday 17th November 2014. Suppliers that demonstrate that they can meet the requirements detailed in the above description, will then be invited to submit a tender. The new system needs to go live by 1st April 2015 with ongoing maintenance support and implementation will occur during February to March 2015.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-902ee53e-adc9-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/801ce0c1-8ada-46ca-8e10-d420ac3eade8
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

Notice Value(s)

Tender Value
£13,400 Under £100K
Lots Value
Not specified
Awards Value
£13,400 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
18 Nov 20169 years ago
Submission Deadline
15 Apr 2016Expired
Future Notice Date
Not specified
Award Date
14 Apr 20169 years ago
Contract Period
30 Apr 2016 - 30 Apr 2021 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
COLCHESTER BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COLCHESTER
Postcode
CO3 3WG
Post Town
Colchester
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH34 Essex Haven Gateway
Delivery Location
Not specified
Local Authority
Colchester
Electoral Ward
Castle
Westminster Constituency
Colchester

Supplier Information

Number of Suppliers
1
Supplier Name

SWIFT DATAPRO SOFTWARE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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