Tender

Cleaning Services for the Isle of Wight Council

ISLE OF WIGHT COUNCIL

This public procurement record has 1 release in its history.

Tender

26 Jan 2022 at 13:52

Tender Notice
Summary of the contracting process

The Isle of Wight Council is seeking tenders for cleaning services to maintain its various internal facilities across the Isle of Wight. The contract, which began on 1 July 2022, has a duration of three years, with an option for a two-year extension. This procurement falls under the Open Procedure as outlined by the Public Contract Regulations 2015, and covers an estimated contract value of £1,000,000. Interested suppliers were invited to submit their proposals by the deadline of 14:00 hrs on 9 March 2022. The successful bidder is expected to maintain high cleaning standards across approximately 15,011.5 square metres of floor area in Authority offices and public-access premises, with an adaptive approach to managing the number of sites throughout the contract period.

This tender presents an excellent opportunity for small and medium-sized enterprises (SMEs) and voluntary community sector enterprises (VCSEs) with expertise in cleaning services to expand their operations. Companies that possess the required cleaning equipment and ensure compliance with health and safety regulations will be well-positioned to compete for this contract. Given the Council's need for versatile and responsive service provision, businesses that demonstrate flexibility and a commitment to quality will likely find success in this competitive procurement process.

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Notice Information

Notice Title

Cleaning Services for the Isle of Wight Council

Notice Description

The Isle of Wight Council ("the Authority") invites Tenders from suitably qualified suppliers ("Potential Suppliers") for the provision of Cleaning Services. This procurement follows the Open Procedure under the Public Contract Regulations 2015. The contract is for the regular internal cleaning of offices and other Authority buildings at various locations on the Isle of Wight. The contract will commence on 1 July 2022 and run for a period of 3 years, with an option to extend for up to a further two years at the sole discretion of the Authority. A good cleaning standard is required with an absence of soil, dust, dirt, stains, marks and odours. All surfaces shall be maintained so as to preserve and enhance their existing condition, polished surfaces shall be maintained in a polished state and the building will show a well-cared for, bright and pleasing appearance. Currently the contract comprises 20 sites, the details of which can be seen within the Tender Pack. The combined internal floor area of these sites totals approximately 15,011.5 square metres presently. This comprises Authority offices, libraries and certain other public access premises. The number of sites is likely to fluctuate over the period of the contract (either up or down) and the successful Supplier shall co-operate fully with the Authority and ensure there is sufficient flexibility to respond both reasonably and effectively to any such changes on an ongoing basis. The successful Supplier will supply sufficient supervision and cleaning operatives together with recognised cleaning equipment and materials and will take full responsibility for the adequacy and safety of all operations and will comply in all respects with current Health and Safety at work legislation and Control of Substances hazardous to health. It is the Supplier's responsibility to provide and safely maintain all tools, plant and equipment necessary to carry out the contract. Under this contract the Supplier shall provide a function where all cleaning consumables used can be ordered by any Authority site as and when required on an agreed lead time. Suppliers wishing to submit a tender must log in to the ProContract e-tendering portal, download the Tender Pack and follow the instructions contained within the Invitation to Tender (Part A) document. The deadline for receipt of completed Tenders is 14:00hrs on 9 March 2022. Submissions received after this deadline will not be accepted. Additional information: The estimated contract value cited in this notice is the total possible contract value including all extension options.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-906f7ef5-300b-41c9-8eb6-130a46efd0ea
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/971ac7c1-22d1-4392-8a87-84d054bd8901
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

39830000 - Cleaning products

90910000 - Cleaning services

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Jan 20224 years ago
Submission Deadline
9 Mar 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Jun 2022 - 30 Jun 2027 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ISLE OF WIGHT COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWPORT
Postcode
PO30 1UD
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ34 Isle of Wight
Delivery Location
TLJ South East (England)
Local Authority
Isle of Wight
Electoral Ward
Newport Central
Westminster Constituency
Isle of Wight West

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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