Tender

Saltash Festive / Event Light Display 3 year contract

SALTASH TOWN COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

19 May 2025 at 15:23

Tender Notice
Tender

14 May 2025 at 15:54

Tender Notice
Summary of the contracting process

Saltash Town Council is seeking tenders for a three-year contract titled "Saltash Festive / Event Light Display 2025 - 2028". The procurement process is at the tender amendment stage and covers the installation, maintenance, and removal of lighting displays for various events and public holidays throughout the year in Saltash, England. This opportunity involves a single tender action method, under the direct procurement path for miscellaneous services in the specified location with the postal code PL12 6JX. Key dates include a submission deadline of 25 June 2025 by 5pm, with the contract period set to begin on 18 July 2025.

This tender presents an excellent opportunity for businesses specialising in light display design and maintenance, particularly those experienced in combining modern and traditional designs with an environmentally friendly focus. Suitable candidates may include SMEs capable of delivering energy-efficient solutions, such as LED or solar-powered lighting, which align with the council's objectives for sustainability across events like Christmas, Easter, and various town festivities. Businesses with the capability to provide innovative, Cornish-themed displays that enhance public spaces such as Fore Street, Victoria Gardens, and the Waterside could greatly benefit from this contract.

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Notice Information

Notice Title

Saltash Festive / Event Light Display 3 year contract

Notice Description

Saltash Town Council has traditionally managed the organisation of Christmas lights in-house, with contractors hired to install, manage, and maintain them in preparation for the festive season. Last year, the Town Council invested in new festoon lighting. However, the other Town Council owned decorations, including cross motifs and lamp post motifs, reached the end of their lifespan and were recycled earlier this year. Saltash Town Council ("the Town Council") has taken this opportunity to invest in lighting not just for Christmas but for various events throughout the year. The Town Council is now seeking tenders from suitably qualified and experienced contractors to provide not only a Christmas Lighting Display but also a lighting display that can be used for various events and public holidays such as Easter, Valentine's Day, Remembrance, and any other Town-organised / national events. The scope of work involves design, supply, installation, maintenance, removal and storage (if required) of lights and decorations. The Town Council is looking for new designs and ideas, mixing modern with traditional, catering to all ages, with a Cornish theme. The Town Council is interested in an environmentally friendly approach to displays, e.g. energy efficient LED's, solar options, etc. for a contractual period of three-years. Tenderers are invited to use their experience and their product ranges and design knowledge to present a scheme for Saltash that enhances Fore Street, inclusive of Victoria Gardens to the Waterside - presentation to be included in the tender submission. The scheme should create a focal point on Fore Street, with versatile/projection lighting that can be utilised all year-round for various Town Events and Public Holidays, including but not limited to, May Fair, Regatta, Easter, and Valentine's Day. The Town Council wishes to have a bright and cheerful light display during the festive season that complements the town's high street, Victoria Gardens and the Waterside. (Please refer to Appendix A for further information on locations inclusive of the Town Council assets and responsibilities and EICR Certification). Please submit all Tender documents by 25 June 2025 by 5pm by email to tenders@saltash.gov.uk with the following wording ONLY in the subject box: "Saltash Festive and Event Lights Tender - Strictly Confidential" Tenderers should request confirmation of receipt. Late submissions will not be considered

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-90876262-6d7a-4578-83e5-508eced04488
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/592bf5fd-760c-41d6-b5a4-a4cda69fdb07
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Single tender action (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

98 - Other community, social and personal services

CPV Codes

98300000 - Miscellaneous services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 May 20259 months ago
Submission Deadline
25 Jun 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
17 Jul 2025 - 18 Jul 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SALTASH TOWN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SALTASH
Postcode
PL12 6JX
Post Town
Plymouth
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK3 Cornwall and Isles of Scilly
Small Region (ITL 3)
TLK30 Cornwall and Isles of Scilly
Delivery Location
Not specified
Local Authority
Cornwall
Electoral Ward
Saltash Essa
Westminster Constituency
South East Cornwall

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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