Tender

BFI Cleaning Services

BFI

This public procurement record has 1 release in its history.

Tender

19 Jun 2018 at 09:34

Tender Notice
Summary of the contracting process

The British Film Institute (BFI) is conducting a tender for cleaning services across four sites, including BFI Southbank, BFI Headquarters, BFI National Archive, and BFI Master Film Store, all located in the United Kingdom. The procurement method is selective, following a restricted procedure above threshold, and the current stage is the tender phase. The deadline for submission is 16 July 2018, with the contract expected to commence on 1 December 2018 and run until 30 November 2021. The services required will operate outside of core operational hours for daily cleaning and involve various spaces totalling over 14,000 square metres in different facilities.

This tender presents a significant opportunity for businesses in the cleaning services sector, particularly those equipped to handle large-scale operations in public venues and specialised facilities. Companies that have experience with high-traffic areas or hazardous environments, and that can offer flexible cleaning schedules, will be ideally positioned to compete. As this is a recurrent procurement type, it may also attract established firms looking to expand their service offerings in the public sector.

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Notice Information

Notice Title

BFI Cleaning Services

Notice Description

BFI is seeking a Cleaning Services provider across 4 of its sites as follows: BFI Southbank BFI Southbank is a public building located on the busy South Bank area of London with in excess of 3 million visits per year. The building has a wide range of facilities open to the public. Daily cleaning services are required 7 days a week for 363 days a year. The core team carrying out such services are required outside of core operational hours; that is services will need to be delivered between 0000 and 0830 (currently delivered between 0600 and 0830). A smaller day and evening team are also required to service washrooms and tea points, manage consumables & deliveries and provide a reactive service. Total space to be cleaned is 5,317sqm and is broken into a variety of areas including, but not limited to, office space, cinemas, bars & kitchens, library, shop, teapoints, washrooms and showers. BFI Headquarters The BFI Headquarters is situated at 21 Stephen Street, London W1T 1LN and consists of a 1960's office block on 6 floors totalling 3021 m2. Currently the main office cleaning services are delivered in the evening between 1900 and 2130 Monday - Friday. There is a further morning clean between 0700 and 0900 Monday - Saturday to clean the public areas before they open at 0900. Daily housekeeping services are also required for x2 hours on weekdays to provide reactive and top up services - this includes washroom and teapoint servicing, post screening cinema cleans and basic portering services. BFI National Archive The National Archive is sited on the outskirts of Berkhamsted in Hertfordshire. The site is some 9 acres in total with 8,360 m2 of buildings. The buildings comprise offices, laboratories, film handling rooms, 3 specialist safety film stores, each of some 640m2, a specialist Nitrate film store comprising 24 storage cells, a paper store, a poster store plus film processing and printing facilities. The National Archive is open Monday - Friday and closes for weekends and Bank Holidays. The majority of staff (about 100 in total) operate between core hours of 0800 and 1800 Standard office, lab and workshop cleaning is currently carried out between the hours 1800 and 2000. Specialist storage vault cleaning is required, with supervision, on an ad hoc basis. BFI Master Film Store Located near Gaydon is the BFI Master Film Store (MFS) along with a number of other vaults that together house the majority of the Nitrate stock and all master material which approximately amounts to 475,000 cans of film. There are 4 BFI staff located at Gaydon working the hours between 0800 and 1600 Monday to Friday. The site is closed on weekends, Bank Holidays and the period between Christmas and New Year. Cleaning services are only required for 740 m2 of the site twice a week and can happen at any time during the operational hours of the site. Office, toilet and ancillary areas... Additional information: To take part in this tender, please visit our website, at the address shown above, where you will need to register, if you haven't already, and express an interest in this opportunity to access the relevant documents. Please note expressions of interest will only be accepted via the portal. Is a Recurrent Procurement Type? : Yes

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-908b3583-513d-410f-9e41-9e7806a57e7c
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/193ea306-ac92-474f-a6d0-fd78b9551459
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Jun 20187 years ago
Submission Deadline
16 Jul 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2018 - 30 Nov 2021 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BFI
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W1T 1LN
Post Town
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
Not specified
Local Authority
Camden
Electoral Ward
Bloomsbury
Westminster Constituency
Holborn and St Pancras

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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